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1 Login in to your SUSD Google Account at googleapps.susd.org You will see an SUSD Sign In box. Be sure you use this portal to login to have access to SUSD Groups. If you login at Google.com you will lose some functionality and possibly not see all of your work. Username is First initial Last name and the last 2 digits of your student ID#. Default password will be your 8-digit birthdate MMDDYYYY. Click Sign In. You will see the terms of service screen which you must read and accept to continue. Next you will be prompted to change your password from the temporary default to something you select.

2 Gmail There may be a few messages from Google for you to read about Gmail Tips and Tricks. There will be a menu bar across the top of the window area that looks like this in black: Drive Click the word Drive to enter the Google Drive app.

3 On the far left, there will be the word Drive and a CREATE button. This is used to create a Google Document from scratch. There is also a New Folder button and an upload button. It is highly recommended that you create a few folders to better manage your Drive documents. The Google Drive is your storage area and file sharing area of the app. Click the New Folder Button to start creating your folders. All of the folders you make are listed in the My Drive listing which can be accessed on the far right with a click. Items other people share with you will be shown in the Shared with me listing. It is also noted on the line of the folder name where it is located.

4 Creating New Files in Google Drive Other items you can create include the list below. They are word processing, slide show and spreadsheet tools in addition to drawing and a form tool for data collection. Uploading Existing Files to the Drive To begin uploading documents to the folders created, click the red upload button and select the Files option. Browse to locate the file you wish to upload and double click to select it. Contacts and Creating a distribution group You may wish to set up a Contact group to make saved list of students by period or SUSD colleagues by content area. To set up a group, click the word Contacts on the black menu bar at the top of the window. Click New Group on the far left. Title the Group. Search for contacts by typing the user s last name in the search box and click the magnifier button.

5 Sharing in Drive If you wish to SHARE the file or folder from your Drive to another SUSD Gapps user, you need to click the box in front of the filename: Then you will see a new menu above: Click the button of a person with the +. This will bring up a Sharing settings window. Under the Invite people box, type in the name of the user with whom you wish to share the file. You must share to another SUSD Gapps user. It will not share to outside entities at this time. You may also share to group you have created in your Contacts from the SUSD Directory of users.

6 Downloading Drive for PC OPTIONAL You may be prompted to download Google Drive to your computer, but this is not necessary. It is an option that keeps a copy of your Drive documents on the computer. It syncs folders and files over the cloud on the web when you login at googleapps.susd.org. Please read the information online before deciding if installing the Drive for PC is something you wish to utilize. You can click the Close icon to dismiss this window prompt if you choose to skip this feature. Settings and Theme: For time zone and other user preferences, click the Mail option on the menu bar, then click the little settings cog (wheel) under your profile picture or username at the top right hand corner. You may also choose a theme for your Mail settings: Sign Out Click the down arrow at the end of your username in the top right hand corner and click Sign Out.

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