USING MICROSOFT ONEDRIVE FOR BUSINESS WINDOWS USER S GUIDE

Transcription

1 U N I V E R S I T Y O F S O U T H E R N C A L I F O R N I A USING MICROSOFT ONEDRIVE FOR BUSINESS WINDOWS USER S GUIDE MAY 2015

2 U N I V E R S I T Y O F S O U T H E R N C A L I F O R N I A 2015 UNIVERSITY OF SOUTHERN CALIFORNIA. All rights reserved. This manual, as well as the data and software implementation described in it, is furnished under license and may be used or copied only in accordance with the terms of such license. The content of this manual is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment on the part of the University of Southern California. Except as permitted by such license, no part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, recording, or otherwise, without the prior written permission of the University of Southern California. The data and software implementation, as with all technical and computer-aided design software, is a tool intended to be used by trained professionals only. The data and the software implementation is not a substitute for the professional judgment of trained professionals. The software implementation is intended to assist with product design and is not a substitute for independent testing of product stress, safety and utility. The University of Southern California assumes no liability for any error or inaccuracies that may appear in this manual. The University of Southern California makes no warranties with respect to this manual and disclaims any implied warranties of merchantability and fitness for a particular purpose. U.S. Government Customers: The Products are provided to the Federal government and its agency with RESTRICTED RIGHTS. USE, DUPLICATION OR DISCLOSURE BY THE GOVERNMENT IS SUBJECT TO RESTRICTIONS SET FORTH IN SUB-PARAGRAPH (c)(1)(ii) OF THE RIGHTS IN TECHNICAL DATA AND COMPUTER SOFTWARE CLAUSE AT DFARS OR SUB-PARAGRAPHS (c)(1) O R (2) OF THE COMMERCIAL COMPUTER SOFTWARE-RESTRICTED RIGHTS AT 48 CFR , AS APPLICABLE University of Southern California. All rights reserved.

3 TABLE OF CONTENTS TABLE OF CONTENTS Chapter 1: Using OneDrive for Business for Windows... 1 Accessing OneDrive for Business from Windows... 1 Chapter 2: Accessing OneDrive for Business from a Web Browser... 2 Chapter 3: Navigating the OneDrive for Business for the Web... 5 Contact Dornsife Technology Services University of Southern California. All rights reserved.

4 CHAPTER 1: USING ONEDRIVE FOR BUSINESS OneDrive for Business provides the ability to store your files in one location that can be accessed from any work station or device with an Internet connection. You can sync files across multiple devices, or access them through Microsoft Outlook on the Internet. This guide explains how to access OneDrive for Business on your Windows work station via an explorer window/screen or via an Internet browser. Accessing OneDrive for Business from Windows 1. Open the Start menu and select OneDrive for Business from the menu. Ensure that you select OneDrive for Business, as you may have other versions installed on your workstation. 2. OneDrive for Business displays. OneDrive for Business visually appears as a file explorer window. The contents are saved to cloud storage, making them accessible from any workstation with an internet connection. An example of how OneDrive for Business might appear is displayed below. You can save documents and other files directly to OneDrive for Business, or you can drag and drop files to OneDrive for Business, as needed University of Southern California. All rights reserved. 1

5 CHAPTER 2: ACCESSING ONEDRIVE FOR BUSINESS FROM A WEB BROWSER You can access the files you have saved to OneDrive for Business from any web browser. You can also save new files to OneDrive for Business via a web browser, when you are working on a workstation other than your own. 1. Navigate to A log in prompt displays. 2. Enter your USC NetID in the top field. Your USC NetID is the portion of your address that appears before symbol. For example, if your address is juser@usc.edu, then your USC NetID is juser. Enter your Dornsife password in the lower field. Your Dornsife password is the password with which you log into your computer University of Southern California. All rights reserved. 2

6 3. Select the OK button after entering your login credentials. Outlook Web Access is displayed. 4. Select the menu option, located on the top, left side of the screen. The My apps menu displays University of Southern California. All rights reserved. 3

7 5. Next, select the OneDrive option. OneDrive for Business displays. You can now upload new documents or access existing documents from the OneDrive for Business internet access page University of Southern California. All rights reserved. 4

8 CHAPTER 3: NAVIGATING THE ONEDRIVE FOR BUSINESS FOR THE WEB OneDrive for Business offers internet access to the files that your store within OneDrive for Business. This means that you can access your files anywhere there is an internet connection. To begin working with OneDrive for Business, navigate to You will be prompted to log in with your USC address and the corresponding password. Enter your credentials and log into Microsoft Outlook Web Access University of Southern California. All rights reserved. 5

9 Next, select the menu icon in the upper left corner of the screen. The Microsoft Outlook for the Web menu displays. Select OneDrive from the menu options. OneDrive for Business for the Web displays. Use the screen options to complete the following actions. New: Select the New option to create a new file or folder within OneDrive for Business for the Web. Upload: Select the Upload option to upload a file from your computer or external storage drive. Sync: Select the Sync option to synchronize OneDrive for Business for the Web with your workstation or mobile device. When the Sync option is selected, a series of sync screens display University of Southern California. All rights reserved. 6

10 Select Sync now. Select Microsoft OneDrive for Business and then select the OK button University of Southern California. All rights reserved. 7

11 Your files begin the syncing process. Select the Show my files... button to view the synced files. Edit: Select the Edit option to edit a document you have already uploaded to OneDrive for Business. You can edit this document online or on your work station. Manage: Select the Manage option to display the Manage menu. The Manage menu provides the ability to work with files that you have already saved to OneDrive for Business University of Southern California. All rights reserved. 8

12 Share: Select the Share option to display the Share menu. The Share menu provides the ability to invite individuals to edit and/or view the file(s) or folder(s) you have stored within OneDrive for Business. The invitation to view or edit files is sent via . Use these on-screen options to upload files to or edit files within OneDrive for Business for the Web University of Southern California. All rights reserved. 9

13 CONTACT CONTACT DORNSIFE TECHNOLOGY SERVICES Campus Office: 825 Bloom Walk, ACB 530 Los Angeles, CA Technical Support: University of Southern California. All rights reserved. 10