OneDrive for Business. (formerly SkyDrive Pro) An Introductory Briefing

Transcription

1 OneDrive for Business (formerly SkyDrive Pro) An Introductory Briefing

2 OneDrive for Business OneDrive for Business is Why OneDrive for Business How to Access to OneDrive for Business 2

3 OneDrive for Business is Classified as an Individual File Service under the University File Service (UFS) strategy For storing and organizing documents Non-sensitive personal documents, temporary work document, non-departmental based document, etc. e.g. studying material, photo, etc. A component of Microsoft Office 365 As well as Lync Online and SharePoint Online 3

4 Why OneDrive for Business 1 TB online storage Able to access via web browser Able to upload existing files Able to create and edit files - e.g. Word and Excel with Office Web App via web browser Able to share documents with anyone within/outside PolyU Support multiple machines synchronization e.g. Android platform, ios, Windows desktop, Window phone, etc. 4

5 Why OneDrive for Business 5

6 Multiple platforms How to Access to OneDrive for Business Web browser Windows desktop ios - ipad and iphone Android 6

7 Web browser Supported web browsers Internet Explorer 8/9/10 Firefox 10.x or later Safari 5 Chrome 17.x *The experience is limited while accessing OneDrive for Business on mobile devices via web 7

8 Web browser Login to your Staff Mail in OWA via web browser 8

9 Web browser Click OneDrive on the top navigation bar, which stands for OneDrive for Business *The permission of the default folder Shared with Everyone is set to PUBLIC 9

10 Web browser Able to upload, create, delete and share 10

11 Web browser Preview and edit in Office Web App (e.g. Word and Excel) 11

12 12

13 *Office Web App allows multiple users to edit the same document 13

14 How to Access to OneDrive for Business Windows Web browser OneDrive for Business client 14

15 Windows - OneDrive for Business client Requirement Operation System: Windows 7/8.Net Framework version: 3.5/4.0/4.5 To download the OneDrive for Business client and view the system requirement in detail, please refer to 15

16 Windows - OneDrive for Business client A local OneDrive for Business in Windows Explorer will be made. If you are working offline, you can save your files to this folder. When you regain connectivity, the local folder automatically syncs with your OneDrive for Business library in the cloud. 16

17 Windows - OneDrive for Business client 17

18 How to Access to OneDrive for Business ios - ipad/iphone Web browser OneDrive for Business app *The app Microsoft Office Mobile for editing documents with simple features is available on Android platform and iphone now 18

19 ios - OneDrive for Business Requirement ios 6.0 or later Compatible for iphone, ipad and ipod touch Able to upload and view files Able to create folder and share Download an offline version Note: Files is editable in ipad (see p.24) 19

20 ios - OneDrive for Business To upload files 1. Open a file which you want to upload in an app 2. Tap Open in / Open in Another App. 3. Tap OneDrive 4. Tap Upload to OneDrive for Business at the bottom of the screen 5. The files are saved to the root of your OneDrive for Business folder 20

21 ios - OneDrive for Business - example 1 e.g. uploading a word doc which attached in to OneDrive for Business 21

22 ios - OneDrive for Business - example 2 e.g. uploading an edited picture to OneDrive for Business

23 ios - OneDrive for Business - example 2 e.g. uploading an edited picture to OneDrive for Business

24 ios ipad ONLY To create or edit file Login to your Staff Mail in OWA via web browser Edit by using Office Web App 24

25 ios ipad ONLY 25

26 ios ipad ONLY 26

27 How to Access to OneDrive for Business Android Web browser *No official OneDrive for Business app for Android platform 27

28 Android Using the default browser Go to and login Able to view only 28

29 Remarks Max. file size Invalid file types Invalid characters 2GB in desktop version 300MB in web version files with a *.tmp or *.ds_store extension desktop.ini, thumbs.db, or ehthumbs.db (cannot upload OneNote files) \ /:*? " < > # { } % ~ & NOTE: # { } % ~ & are valid characters in naming file/folder in MS Windows 29

30 Remarks Length of file name Length of folder name Length of Folder name/file name combinations Items can be synced in your OneDrive for Business library, including folders and files up to 128 characters up to 250 characters up to 250 characters up to 20,000 items 30

31 Remarks Here are some limitations of OneDrive for Business (formerly SkyDrive Pro) from web: IMPORTANT: If you sync multiple devices, it is important to keep in mind that if you delete a document from any device, it will be deleted everywhere, including the cloud. 31

32 References

33 The End