Oakland County Department of Information Technology Project Scope and Approach

Transcription

1 Department of Information Technology Project Scope and Approach Project Name: Project ID: DB8312CV Leadership Group: Courts Justice Administration Department: Circuit Court Division: Court Business Project Sponsor: John Cooperrider Date Requested: 4/14/8 PM Customer No. 312 Request Type: New Development IT Team Name: Courts IT Team No: B Project Manager/Leader: Rick Perry Account Number: Account Description: Circuit Court System Customer Name: Circuit Court Grant Funded? No Mandate? No Mandate Source: Project Goal To make video conferencing available to each courtroom by use of a mobile video conferencing solution so that court proceedings can allow participation by parties in the case or witnesses via a video conference. Business Objective To make video conferencing technology available in courtrooms. Major Deliverables Install dedicated LAN connections in courtrooms. Mobile video conferencing unit Create process by which calls are requested and set up User training Approach - TBD Follow PMO standards and processes Design Changes Implement Changes Test changes Deploy to production Form Rev. 9/1/26 Page 1 Project Rev. 4/15/28

2 Department of Information Technology Project Scope and Approach Project Name: Project ID: DB8312CV Benefits See Return on Investment (ROI) Analysis Document Impact Number of Users Divisions Leadership Groups 25 Judges Court Business Courts Justice Administration Risk Business Environment Technical Environment Assumptions Staffing IT Staffing: resources will be available for the hours indicated per the attached project plan. Other Staffing: additional staffing will be available as follows: Role: Name Hours per Day Project Sponsor: John Cooperrider As needed Facilities Court house Technical Form Rev. 9/1/26 Page 2 Project Rev. 4/15/28

3 Department of Information Technology Project Scope and Approach Project Name: Project ID: DB8312CV Funding Information Technology Other Priority TBD Constraints Exclusions Form Rev. 9/1/26 Page 3 Project Rev. 4/15/28

4 Department of Information Technology Project Scope and Approach Project Name: Project ID: DB8312CV PROJECT PHASE AUTHORIZATION Phase(s): Total Estimated Application Services Hours: Cost: Total Estimated Technical Systems Hours: Cost: Total Estimated egovernment Services Hours: Cost: Total Estimated CLEMIS Hours: Cost: Total Estimated Internal Services Hours: Cost: IT Application Services Division Manager Approval: IT Technical Systems Division Manager Approval: IT egovernment Services Division Manager Approval: IT CLEMIS Division Manager Approval: IT Internal Services Division Manager Approval: IT Management Approval: Approved: Yes No Reason: Project Sponsor Approval: Title: PROJECT SUMMARY Authorized Development (see above) Hours: Cost: Preliminary Estimated Development for Future Phases Hours: Cost: Grand Total Estimated Development Hours: Cost: Form Rev. 9/1/26 Page 4 Project Rev. 4/15/28

5 Department of Information Technology Project Scope and Approach Project Name: Project ID: DB8312CV Customer Acceptance of Product: PROJECT COMPLETION AUTHORIZATION Title: Project Office Review: Form Rev. 9/1/26 Page 5 Project Rev. 4/15/28

6 As Of: April 14, 28 Description Year 1 Year 2 Project Summary Year 3 Year 4 Year 5 Year 6 Total Benefits/Savings: Tangible Benefits Subtotal: 6, 6, 6, 6, 6, 6, 36, Cost Avoidance Subtotal: Costs: Development Services Subtotal: Subtotal: Software Subtotal: Subtotal Training Subtotal: Other Subtotal: Annual Statistics: Annual Total Savings 6, 6, 6, 6, 6, 6, 36, Annual Total Costs Annual Return on Investment 6, 6, 6, 6, 6, 6, 36, Annual Costs/Savings Ratio.%.%.%.%.%.% Project Cumulative Statistics: Cumulative Total Savings 6, 12, 18, 24, 3, 36, 36, Cumulative Total Costs Cumulative Return on Investment 6, 12, 18, 24, 3, 36, 36, Cumulative Cost/Savings Ratio.%.%.%.%.%.%.% Year Positive Payback Achieved State or Federal Mandate? Signatures: NO PAYBACK Benefits Reviewed By Project Sponsor Costs (including IT Resources) Reviewed By Information Technology Project Manager Costs (including IT Resources) Reviewed By Technical Services Manager ROI.xls/Project Summary Date Printed: 4/17/28 Page 1 REV: April 14, 28

7 Savings Detail As Of: April 14, 28 Benefit/Savings Description Project Savings Category Budget Category/Funding Source Unit Desc Units Rate per Unit Total Savings Annual Multiplier Savings of at least $1 on approximately 1/3 of monthly MH cases Tangible Benefit ANN 6 1 6, ROI.xls/Savings Detail Date Printed: 4/17/28 Page 2 REV: April 14, 28

8 As Of: April 14, 28 Benefit/Savings Description Project Savings Category Savings Detail Affects Project ROI? Potential Savings Extensions Y1 Y2 Y3 Y4 Y5 Y6 Y1 Y2 Y3 Y4 Y5 Y6 Savings of at least $1 on approximately 1/3 of monthly MH cases Tangible Benefit x x x x x x 6,. 6,. 6,. 6,. 6,. 6,. ROI.xls/Savings Detail Date Printed: 4/17/28 Page 3 REV: April 14, 28

9 As Of: April 14, 28 Benefit/Savings Description Year 1 Year 2Savings Summary Year 3 Year 4 Year 5 Year 6 Total Tangible Benefit: Save Transport Cost on at least 5 cases per month 6, 6, 6, 6, 6, 6, 36, Tangible Benefits Subtotal: 6, 6, 6, 6, 6, 6, 36, Cost Avoidance: Cost Avoidance Subtotal: Savings Total: 6, 6, 6, 6, 6, 6, 36, ROI.xls/Savings Summary Date Printed: 4/17/28 Page 4 REV: April 14, 28

10 As Of: April 14, 28 Cost Detail Cost Description Project Cost Category Budget Category/Funding Source Unit Desc Units Rate per Unit Total Cost IT Hours - New Development Development Svcs IT Hours - System Maintenance Development Svcs 122 User Hours - New Development Development Svcs User Hours - PTNE/OT Development Svcs Contractor Professional Services Development Svcs PC System - Acquisition PC System - Maintenance 2,34 Notebook - Acquisition Notebook - Maintenance 2,372 Mini Notebook - Acquisition Mini Notebook - Maintenance 2,196 Laserprinter 1 - Acquisition Laserprinter 1 - Maintenance 1,14 Laserprinter 2 - Acquisition Laserprinter 2 - Maintenance 1,28 Laserprinter 3 - Acquisition Laserprinter 3 - Maintenance 1,86 Image Workstations - Acquisition Image Workstations - Maintenance 3,496 Terminals - Acquisition Terminals - Maintenance 644 PRTR w/term ID - Acquisition PRTR w/term ID - Maintenance 1,72 PRTR w/o TERM ID - Acquisition PRTR w/o TERM ID - Maintenance 1,72 PC Maintenance User Owned 2,34 Printer Maintenance User Owned 1,72 Package Software - Acquisition Software Package Software - Maintenance Software Business Objects Access Software Term Emulation SFTW-Acquisition Software Term Emulation SFTW-Maintenance Software Server - Acquisition/Upgrade Annual Multiplier Affects Y1 Y2 ROI.xls/Cost Detail Date Printed: 4/17/28 Page 5 REV: April 14, 28

11 As Of: April 14, 28 Cost Detail Cost Description Project Cost Category Budget Category/Funding Source Unit Desc Units Rate per Unit Total Cost Server - Maintenance Server Sftwre - Acquisition/Upgrade Server Sftwre - Maintenance TBD TBD TBD TBD Internet Access 18 Project Staff Training Training User Training Training Annual Multiplier Affects Y1 Y2 ROI.xls/Cost Detail Date Printed: 4/17/28 Page 6 REV: April 14, 28

12 As Of: April 14, 28 Cost Detail s Project ROI? Potential Cost Extensions Cost Description IT Hours - New Development IT Hours - System Maintenance User Hours - New Development User Hours - PTNE/OT Contractor Professional Services PC System - Acquisition PC System - Maintenance Notebook - Acquisition Notebook - Maintenance Mini Notebook - Acquisition Mini Notebook - Maintenance Laserprinter 1 - Acquisition Laserprinter 1 - Maintenance Laserprinter 2 - Acquisition Laserprinter 2 - Maintenance Laserprinter 3 - Acquisition Laserprinter 3 - Maintenance Image Workstations - Acquisition Image Workstations - Maintenance Terminals - Acquisition Terminals - Maintenance PRTR w/term ID - Acquisition PRTR w/term ID - Maintenance PRTR w/o TERM ID - Acquisition PRTR w/o TERM ID - Maintenance PC Maintenance User Owned Printer Maintenance User Owned Package Software - Acquisition Package Software - Maintenance Business Objects Access Term Emulation SFTW-Acquisition Term Emulation SFTW-Maintenance Server - Acquisition/Upgrade Project Cost Category Development Svcs Development Svcs Development Svcs Development Svcs Development Svcs Software Software Software Software Software Y3 Y4 Y5 Y6 Y1 Y2 Y3 Y4 Y5 Y6 ROI.xls/Cost Detail Date Printed: 4/17/28 Page 7 REV: April 14, 28

13 As Of: April 14, 28 Cost Detail s Project ROI? Potential Cost Extensions Cost Description Server - Maintenance Server Sftwre - Acquisition/Upgrade Server Sftwre - Maintenance TBD TBD TBD TBD Internet Access Project Staff Training User Training Project Cost Category Training Training Y3 Y4 Y5 Y6 Y1 Y2 Y3 Y4 Y5 Y6 ROI.xls/Cost Detail Date Printed: 4/17/28 Page 8 REV: April 14, 28

14 As Of: April 14, 28 Cost Summary Cost Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Development Services: IT Hours - New Development IT Hours - System Maintenance User Hours - New Development User Hours - PTNE/OT Contractor Professional Services Development Services Subtotal: : Subtotal: Software: Software Subtotal: : Subtotal Training: Training Subtotal: Other: Other Subtotal: Costs Total: ROI.xls/Cost Summary Date Printed: 4/17/28 Page 9 REV: April 14, 28

15 Date Assumptions Description As Of: April 14, 28 ROI.xls/Assumptions Date Printed: 4/17/28 Page 1 REV: April 14, 28