HCSIS Project Update

Transcription

1 D ecemb er 2011 HCSIS Prject Update Additinal Resurces ONLINE HELP Remember that HCSIS Online Help is updated with each release and is a valuable HCSIS tl. Help is lcated in the upper, right crner f each screen. LEARNING MANAGEMENT SYSTEM (LMS) What s in this Update? Fllwing are the highlights f this mnth s update: HCSIS Release Updates New dcuments psted n the Learning Management System (LMS) HCSIS Tips and Reminders Message frm the HCSIS Help Desk HCSIS Mnthly Cmmunicatin If yu have any cmments r suggestins t imprve this cmmunicatin, please send an e- mail t the HCSIS Help Desk (c-hhcsishd@pa.gv) with HCSIS Mnthly Update in the subject line. Training resurces that prvide additinal detail abut system enhancements are lcated n the HCSIS Learning Management System (LMS) and can be accessed by clicking the LMS link n the Welcme t HCSIS screen. HCSIS Help Desk Call: c-hhcsishd@pa.gv Hurs: Mnday Friday: 8:00 5:00 Table f Cntents What s in this Update?... 1 HCSIS Mnthly Cmmunicatin... 1 Table f Cntents... 1 HCSIS Release Updates... 2 EIM Release G Live... 2 HCSIS Release G Live... 2 Learning Management System (LMS) Updates... 3 New Dcuments Psted... 3 HCSIS Reminders... 3 Message frm the HCSIS Help Desk

2 HCSIS Prject Update HCSIS Release Updates EIM Release G Live EIM Release will be implemented n January 21, Several enhancements will be made t the system fr this release which will impact bth OLTL and BAS users. Highlights f the release include: Mdified clumns n the Detail Summary Panel n the My Dashbard screen Ability fr prgram ffice users t mdify cmplaint details after cmplaint creatin Ability fr prgram ffice users t enter cmplaints fr entities ther than prviders r state agencies (such as cnsumer emplyers) Ability fr prgram ffice users t search fr cmplaints by individuals HCSIS Release G Live HCSIS Release will be implemented n January 21, Details can be fund in the HCSIS 6.14 Release Cmmunicatin that will be available LMS ne week prir t release g-live. Highlights f the release include: Act 24 was signed int law n June 30, This law establishes a mratrium n the cllectin f certain data in PELICAN EI fr the fiscal years and The fllwing PELICAN EI Infant/Tddler and Preschl system elements are being remved frm the system t meet the Act 24 data cllectin regulatins: Early Childhd Outcmes screen Assign COR and Staff screen View/Mdify Prgram Referrals screen View Prgram Enrllments screen Staff Prfile screen Staff Qualificatins screen Staff Prfessinal Develpment screen Child Outcme Assessment link n the Assessment Switchbard screen [Assign COR and Staff] buttn n the Early Interventin Services screen Assign COR and Staff link n the Manage Plan Main Menu View/Mdify Prgram Referrals link n the Manage Plan Main Menu View Prgram Enrllments link n the Participatin in Regular Early Childhd Prgrams screen COR Assigned clumn n the Dcument Timelines screen, Plan tab Enhancements t M4Q Reprts and Screens including: Cnsideratins printable reprt Incident Management Review Reprt Chke/Fall Reprt Medicatin Errr Detail Reprt Restraint Detail Reprt Changes t the BAS Utilizatin Summary Reprt Enhancements t Alerts fr SCs with Multiple Scpes (OLTL and BAS) Changes t the OMHSAS Cleared Cnsumer Reprt 2

3 HCSIS Prject Update Enhancements t the OCYF Incident Classificatin screen, the Incident Descriptin screen and the Printable Incident Summary reprt Learning Management System (LMS) Updates New Dcuments Psted The fllwing curses have been added r updated n the LMS. Fr mre infrmatin n the dcuments in these curses, please visit the LMS at Prgram Office OLTL PELICAN EI Curse Name OLTL: EIM OLTL Prgram Office User Training Materials OLTL: EIM Prvider User Training Materials OLTL: EIM Prvider User Rle Mapping Training Materials PELICAN EI: I/T Data Integrity Materials PELICAN EI: PS System Captivates PELICAN EI: PS System Captivates fr Mac/Flash PELICAN EI: PS System Checklists PELICAN EI: PS System Prcess Guides PELICAN EI: PS System User Reference Materials Nte: A Lgin ID and Passwrd is required t access the LMS. If yu d nt have a Lgin ID r need additinal LMS rles, please cntact yur Business Partner (BP) Administratr. HCSIS Reminders Reminder fr ODP Users Subject: Claims Prcessing Issue fr Supprts Crdinatin (SC) Waiver Claims A number f SC waiver claims prcessed during the Nvember 4, 2011 and Nvember 19, 2011 cycles were denied r partially paid due t insufficient units n the first date/unit segment n the ISP. ODP will be adjusting the SC units n bth date/unit segments n the ISP in HCSIS and reprcessing the Nvember 2011 SC waiver claims denials thrugh an autmated prcess. We anticipate the reprcessing f the Nvember 4, 2011 and Nvember 19, 2011 denied SC waiver claims t be included in the January 4, 2012 SC waiver claim submissin file. A remediatin strategy t address the SC waiver claim issues fr the December 4, 2011 and December 19, 2011 claims prcessing is under discussin and will be cmmunicated at a later date. Additinal Infrmatin Fr details regarding the anticipated timeline fr the claims reprcessing refer t the ODP Cmmunicatin Number: Mem issued n 12/16/2011 r cntact the ODP Claims Reslutin grup: ra-dpclaimsres@state.pa.us. Phne: Mn-Thurs 8:30am - 12:00pm and 1:00pm - 3:30pm 3

4 HCSIS Prject Update Reminder fr ODP and BAS Users Subject: Billing with 5010 Diagnsis Cdes Required 5010 Diagnsis Cdes All ODP direct service prviders wh submit electrnic claims fr services rendered t individuals wh participate in the Cnslidated, P/FDS, and base prgrams are required t submit claims using an ICD-9 diagnsis cde fr the perid January 1, 2012 thrugh September 30, The absence f a valid ICD-9 diagnsis cde n an electrnic claim transactin during this perid will result in a claim denial. See the cmpanin guides fr prgramming and certificatin activities with PROMISe t supprt the v5010 transactin set: Valid ICD-9 Diagnsis Cdes fr ODP-ID T determine which diagnsis cde t enter n an electrnic claim, prviders shuld review their Service Authrizatin Ntices. There are six (6) valid ICD-9 diagnsis cdes used by ODP. The billing entity shuld ensure they enter the ICD-9 cde n the electrnic claim using the exact number f digits listed in the ICD-9 Cdes clumn belw. Any alteratin will cause a claim denial. Valid ICD-9 Diagnsis Cdes fr BAS ODP Valid ICD-9 Diagnsis Cdes valid fr the perid 1/1/12 thrugh 9/30/13 ICD-9 Descriptin ICD-9 Cdes Number f Digits Mild digits Mderate digits Severe digits Prfund digits Unspecified digits Develpment Delay digits BAS Valid ICD-9 Diagnsis Cdes ICD-9 Descriptin ICD-9 Cdes Number f Digits Asperger Disrder digits Autistic Disrder/ Childhd Autism/ digits Infantile Autism Childhd Disintegrative Disrder digits Pervasive Develpmental Disrder digits Nt Otherwise Specified (PDD-NOS) Rett Disrder digits Reminder fr OLTL and BAS EIM users Subject: Submitting the Incident Reprt Final Sectin In rder fr OLTL and BAS prgram ffice staff t review incidents and clse them in EIM, prviders and SCs need t remember t submit bth the First and Final Sectins f the incident reprt. 4

5 HCSIS Prject Update Message frm the HCSIS Help Desk Dcument Timelines The help desk is currently reaching ut t users wh reprted that they were receiving an Errr Message accessing the Dcument Timelines. The underlying cause has been reslved via a data fix. If yu receive an r vice message frm a Help Desk staff member, please cmplete the steps described and return the call r reply t the t infrm the Help Desk if the task was cmpleted successfully. Identity Manager The Help Desk receives many requests related t Identity Manager. Many f the requests can be fulfilled by sending an t the Help Desk with details f what is needed. Belw are answers t sme f the mst frequent requests. An additinal BP Admin frm is needed. Send an with the request t the HCSIS Help Desk c-hhcsishd@pa.gv. Include yur cntact infrmatin and a frm will be sent via return . The BP Admin needs t have their passwrd reset. The Help Desk will reset the passwrd after cnfirming the BP Admin security infrmatin. A new staff member needs t have a HCSIS ID created. Prvide the Help Desk with the name f the emplyee, address, telephne number and the scpes and rles which shuld be n the new user accunt. Include any special needs such as MCI Clearance. If the new ID shuld match the same scpes and rles f an existing emplyee, yu may find it helpful t reference the existing ID when requesting the new ne. Upn verificatin, the Help Desk will create the user ID, granting access t the LMS training system and the lg n credentials directly t the user. The BP Admin reset a user passwrd and the user has nt received the temprary passwrd. Ask the user t check their spam r junk fr the temprary passwrd. Cnfirm that the user address assciated with the user accunt is crrect. Changes were made t a user ID and the new rles/scpes are nt available. With the exceptin f changes t OCYF and EIM ID's which take effect shrtly after the changes are made, user accunt changes will be available after the 6 PM batch prcess runs t synch the updated ID's. Nte: Fr additinal infrmatin n using Identity Manager please refer t the BP Admin Identity Manager Training Captivate which is psted n the LMS. 5