Recruiting, Screening & Employee File Management

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1 Recruiting, Screening & Employee File Management An Overview

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3 What is AppliTrack? AppliTrack, a collection of online HR solutions, helps districts automate the processes related to the employee lifecycle: from recruiting, screening, tracking and hiring applicants to onboarding new employees and managing all the related forms and files. More than 3,000 districts use AppliTrack s intuitive, web-based tools to easily attract, select and efficiently onboard the very best employees. Districts can customize AppliTrack to meet the specific needs of their district, using automated workflows to improve communication and ensure a fair hiring process. Three Modules. One Solution. AppliTrack Recruiting: Online recruiting, hiring and onboarding AppliTrack Fit: Predictive applicant screening assessments AppliTrack Employee Center: Paperless workflows and file management Who benefits from AppliTrack? Applicants Easily find and apply for relevant jobs while staying informed about the progress of each application. Employees Monitor personnel files online and get important updates through an employee portal. HR Staff Manage hiring workflows online to eliminate back-and-forth with applicants, reduce paperwork and keep things moving faster. HR Directors Minimize risk for the district by tracking compliance with legal requirements and maintaining consistent and fair hiring practices. Technology Directors Enjoy a turn-key system or configure it to the district s unique needs, all hosted and supported by Frontline Technologies. Interview Team Members Access needed applicant information, based on permission settings, in a secure, paperless environment. Principals Get easy access to qualified applicants, quickly filter and sort through candidates, and improve communication throughout the process.

4 AppliTrack Recruiting Online recruiting, hiring and onboarding Tired of the paper, the back-and-forth, the lack of communication and the unbelievable amount of time it takes to find and hire great people? AppliTrack Recruiting lets you take control of your entire hiring process. By creating your own automated progression through the HR pipeline, you can replace time-consuming, paper processes with custom workflows that save you time and ensure you hire the best candidates. Why Use AppliTrack Recruiting? Attract the best applicants for your district Reduce time and cost spent on hiring Automate paper-heavy workflows Minimize risk and improve compliance Improve communication throughout the district

5 Recruiting Automate the job requisition process Notify selected candidates of new vacancies Post openings on social media sites and popular job boards, including K12JobSpot.com, the #1 educational job board in the US Electronically capture applicant interest at job fairs Allow applicants to express interest in future openings Flag great people to watch or poor candidates to block Assessment Design your own screening questionnaires Integrate AppliTrack Fit or other assessment tools Easily sort and rank applicants based on scores Review an applicant s entire file in one window Distribute electronic surveys to references Interviewing Coordinate interview times easily online Integrate interview scheduling with Outlook Create custom interview questionnaires from a bank of over 1,400 K-12 specific questions for all job types Tracking Track the hiring status for applicants across multiple vacancies Give applicants access to their application progress online Distribute interview results to other team members Access audit trails to track hiring activities Generate powerful real-time reports in seconds Onboarding Send hire recommendations through a chain of approvers Give new hires prebuilt forms to easily fill out online Export new hire data to import into your other systems

6 AppliTrack Fit Predictive applicant screening assessments Are you sure you re choosing the very best candidate for each position? AppliTrack Fit gives you the tools to identify the candidates most likely to succeed in your district. Our applicant screening assessments take the guesswork out of selecting applicants, with research-based tools that gauge your applicants characteristics and compare them to known statistics of high-performing employees. Prescreening Tools Use proven tests to automatically highlight top candidates Prevent frustration by automatically weeding out poor candidates Easily view applicant scores right next to their applications Support a fair hiring process with EEOC-compliant tests Access a library of 2,800 pre-built job descriptions or build your own TeacherFit TeacherFit SE TeacherFit Urban JobFit AdminFit Identify outstanding teachers Identify qualified special education teachers Identify great teachers for urban schools Identify the best candidates for your support staff Identify winning administrators Our evidence is clear based on the hires that we ve made that the AppliTrack tool really sets the cream of the crop apart from the rest. Dr. Dale Fisher Executive Director of Human Resources, Deerfield Public School District 109

7 Interviewing Tools Access pre-built interview questions specific to K-12 positions Edit interview questions or build your own Equip interviewers with consistent interview protocol Post-Hire Tools Ensure the best hire was made through post-hire performance surveys Confirm that people who interview well also perform well

8 AppliTrack Employee Center Paperless workflows and file management Once you ve found your next great employee, that s just the beginning of the process and the paperwork. Finalizing the hire means piles of initial paperwork, and even after hire, more forms continue to flow through your office and get filed. AppliTrack Employee Center offers a better way! Built specifically for managing all your K-12 employee files, AppliTrack Employee Center includes automated workflows and electronic forms that work with your processes - just without the paper. Plus, our extensive security and permission settings keep your documents safe and sound. Sample Forms Employee Evaluations Payroll Forms Absence Forms Health Care Forms FMLA Request Release Forms Incident Reports Exit Interview Forms

9 Automated Workflows Automatically route forms to the correct people Design custom workflows to send forms sequentially or concurrently Quickly identify who has or has not submitted a form Get notifications and reminders when actions are needed Automatically warn employees when forms are expiring Document Management Scan and upload existing paper documents Create eforms that match your current forms Download up-to-date forms from our Public eforms Library Print copies preformatted with the state/federal form look and feel Paperless Storage Build and maintain your employee demographic database See applicants and employees together all in one view Determine access levels and permissions to keep files secure Employees love that they can: Review their own personnel files Submit all paperwork online Access forms through a self-service portal Check the status of their forms anytime Even wish colleagues a happy birthday!

10 What makes AppliTrack different? Single Login While it has different modules, AppliTrack is one unified system and it feels that way. Instead of repeatedly logging in and out of AppliTrack, you can seamlessly move throughout all three modules with one simple login. You get instant access to all of your applicant and employee data, all in one simple, easy-to-use interface. Support for Applicants and Employees The last thing you need to do is provide support on a new system. AppliTrack provides direct support for your applicants and employees, so you don t have to. Of course, we provide full support for district and school administrators, too. K12JobSpot The #1 educational job board in the US, K12JobSpot is already integrated with AppliTrack. When you post a job on AppliTrack, it s as simple as one click to send it over to K12JobSpot, widening the reach for your vacancy. Easy to Apply AppliTrack works hard to remove barriers to applying at your district. Instead of a cumbersome registration process, AppliTrack collects information as candidates fill out the application and even carries it over to additional applications. Plus, AppliTrack automatically queues up the right questions, depending on the job applied for! It doesn t get any easier. Easy to Use We designed AppliTrack to be clean, simple and intuitive making it fast to find the information you need and move on with your work. We know you re often working on the go, too so AppliTrack is mobile-friendly, and works great on ipads and other tablets. We looked at some other applicant tracking systems, but when we plugged in all the variables, AppliTrack rose to the top without a question. Becky Dorman Human Resources Supervisor, Sioux Falls School District 49-5

11 About our company Frontline Technologies is focused on solving problems for K-12 school districts through innovative software. Innovate. Work. Life. We believe software should not only be innovative but should also improve work life for every customer. Frontline develops each of our products by listening to the ongoing needs of school districts and creating and improving products based on their feedback. We believe our attention to customer needs and emphasis on outstanding customer care are what set us apart and have contributed to our rapid growth with 99% customer retention. Want to learn more? Frontline Technologies 1400 Atwater Drive Malvern, PA Phone: Fax: AppliTrack is a huge time saver. If you use this technology efficiently, it will do the work for you so that you can focus on the most important part of your job, your people. Paul Hertel Associate Superintendent, Des Plaines School District 62, and Former President of AASPA

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