HOW TO USE THE DIRECTOR S DASHBOARD AND HOW TO UPDATE YOUR STUDENT S INFORMATION (PRINCIPALS)

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1 PROGRAM RESOURCES BRANCH (PRB) St. NW, Edmonton, AB T5L 4X9 Telephone AB Toll Free Services for Students with Visual Impairments (SSVI) HOW TO USE THE DIRECTOR S DASHBOARD AND HOW TO UPDATE YOUR STUDENT S INFORMATION (PRINCIPALS) Overview: Access to the Director s Dashboard will require a Login ID and password, which will be provided at the request of the Principal. A request for a Login ID and password can be made to edc.ssvi@gov.ab.ca. The Director s Dashboard enables Principals to access and track real time information regarding the equipment that is on loan to their students with visual impairments. School Jurisdictions are accountable for the equipment borrowed from Alberta Education as outlined in the Equipment Loan Agreement Terms and Conditions. With the same Login ID and password, a Principal also has access to the Update An Existing Student form, which resides on the SSVI Online Catalogue. See Page 5 for instructions. Accessing the Director s Dashboard: 1. Select the Link to the Director s Dashboard from this webpage: You may choose to mark this webpage as a favorite. 2. Type in your Login ID and Password. Sign In Page 1

2 This School has 12 equipment loans that span over 2 pages. The total value on loan is $26, * Some pieces of equipment are in 2 boxes (v001 & v002). Printing Your Results: You may chose to print your results to a PDF or Spreadsheet report. A Spreadsheet report is recommended since you can sort and manipulate the data to suit your needs. 1. Select Print. 2. For this example, we will print to a Spreadsheet. Select Print To Spreadsheet Page 2

3 3. Select Open 4. Save the Spreadsheet report as an Excel Workbook. Close or minimize your workbook. 5. (Now back to the Director s Dashboard ) Click on the X to close this page Page 3

4 6. Select Done to return to the results page. 7. Logout. 8. Edit your report. Use Excel s sum feature to calculate the grand total Page 4

5 Updating Your Student s Information: Why do schools need to update a student s information? SSVI requires updated information in order to continue providing services to your student. Schools will be expected to update student information at the end of every school year (by June 30 th ), and any time throughout the school year when there is a significant change such as your student is changing schools or there is a new school contact. Neglecting this process may delay the shipping of resources and specialized equipment for your student. Who can update a student s information? The Principal using the Log In ID and password assigned for access to the Director s Dashboard. The Principal or Learning Support Teacher (LST)/Special Education Coordinator/Equivalent using the student s unique Login ID and password. The student s Teacher for the Visually Impaired (TVI). Please note that logging in using one student s Login ID and password does not limit your ability to update information for additional students within your school. 1. Select the Link to SSVI Catalogue from this webpage: You may choose to mark this webpage as a favorite. 2. Select Login Page 5

6 3. Type in your Director s Dashboard Login ID and password. Sign In. 4. Select the Student Management tab. Depending on your personal setting, this tab may show up on the same line as the other tabs, or you will have more tabs on this second line. Don t be concerned where the tabs are. 5. Open the Update An Existing Student form Page 6

7 6. a) If your student no longer requires SSVI services, fill in the following fields: the ASN, Student Name, Service Not Needed, and the Certification area. Save & Exit. 6. b) If your student requires the continuation of SSVI services, proceed to fill out the form. Skip over the Service Not Needed field. Save & Exit. 7. You may continue with updating another student in your school, or Logout Page 7