Completing an online application for school admissions with the City and County of Swansea

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1 Completing an online application for school admissions with the City and County of Swansea Important Before completing an online application you are strongly advised to read the Information to Parents Booklet issued to parents in September. This booklet can be found at Please Note Please do not use the Back and Forward buttons at the top of the window on your web browser. Information you have completed may be lost if you use these buttons. Instead use the back and continue buttons at the bottom of the webpage. If you are editing an existing application or you make changes to an application after you have submitted it, you must RE-SUBMIT your application before the closing date. Guidance on how to edit your existing application can be found at the end of this document. Help and support At the bottom of each page you can find links to useful information. Contact Us - provides details of who to contact for support Education Websites directs you to the Education Admissions website Page 1 of 15

2 Completing a New Application After logging in you will be shown the Admissions Online Home Page. 1. To begin a new application, click on the Green GO button If you have more than one child, you will need to complete a separate application for each child. You can return to this page at any time and add further applications. 2. Enter your child s date of birth and click Confirm 3. The Admissions Groups available for your child will be displayed. Click on the Admissions Group you want to make an application for this is a hyperlink. Page 2 of 15

3 Unique Identifier (UID) You will be asked to enter the Unique Identifier (UID) for your child UID. You will find the UID at the top of the letter sent to you in September inviting you to apply. The UID will appear on the letter as follows: 4. Enter the UID in the box provided and click Next Your child s details will be automatically completed from information collected from schools. NO UID? If you do not have a UID, click No UID Page 3 of 15

4 Your Child s Details 5. If you have used the UID your child s details should already be showing on the screen. If you haven t used the UID you will need to enter your child s details. Fields marked with * are mandatory and must be completed. 6. Complete all questions on the screen and click Next If any details are incorrect you can list changes in the text box at the bottom of the screen. Your Child s Current Address If you have used the UID the address shown on the screen will default to your child s address, which is held by the school. If you haven t used the UID it will default to the address you registered with. Page 4 of 15

5 7. To change the address, enter the correct postcode and click the Find Address button. A list of addresses matching your postcode will appear. 8. If you can see the address in the list, double click on the address to proceed. If you do not see the address, enter it into the available boxes. 9. If you are moving home before your child starts in the school they are applying for. You will need to complete the MOVING HOME? Section of this page shown below. Page 5 of 15

6 10. Council Tax Reference Number this is not a mandatory field. This is your Council Tax Account Number which is shown on the Council Tax Bill. This field, if completed, will be used to confirm your child s residency at the application address. 11. If the child is a member of a returning service family, you will need to put a tick in the box at the bottom of the screen. 12. Click Next to proceed with the application Your Child s Current School WITH UID 13. If you have used the UID, your child s current school should appear in the School Name box with the school s address underneath. 14. Click Next to proceed (you can skip to step 18 below) WITHOUT UID If you have not used the UID, you will be asked to select your child s current school from the list on the screen. This list contains all schools in the UK 15. If you live in Swansea, select Swansea from the Schools Located In list or type in the name of the school and click Search. Swansea is at the top of the list. Page 6 of 15

7 If you live elsewhere in the UK, select your location from the alphabetical list, and click Search. For any other school, please use the instructions in point Click Select next to the school to make a choice. This will take you to the next page as shown in point 12 on the previous page. 17. If you cannot find the school anywhere in the list, enter the name of your child s school in the space provided at the bottom of the page. 18. Click Next This will take you to the next page as shown in point 12 on the previous page. Page 7 of 15

8 School Preferences This is where you can select up to 3 schools for your child s preference. The schools you select will be ranked in order of preference. You can change the order once you have selected your preferred schools. You must make at least 1 school selection and no more than 3 schools can be selected. 19. To begin searching for schools select Swansea from the Schools Located In list and click Search. Swansea is at the top of the list. Swansea schools should now be sorted alphabetically within the list. 20.Click Select next to the school to make a choice. Page 8 of 15

9 21.You will need to complete a series of questions as to why you have chosen that particular school. All questions can be answered by selecting Yes or No. 22.If the answer is YES to Does your child have a brother or sister.? Then you will need to complete the SIBLING DETAILS information as shown on the next page. SIBLING DETAILS will only appear if you answer YES to the question. Page 9 of 15

10 23.To proceed with the application and to select more schools click Continue at the bottom of the screen. Clicking Back to Preferences will take you back to the schools list without completing the Other Reasons options for this school. 24.If you have any supporting information for why your child should have a place in this school you can use the box on this screen. 25. Click Done to proceed. Page 10 of 15

11 26. You can now select up to 2 more schools follow points above. To continue the application without selecting more schools Click Next at the bottom of the screen 27. Schools you have selected will appear in the YOUR PREFERRED SCHOOLS list 28. To edit the information given for a school preference click Edit. 29. To change the preference rank of a school click on the green up and down arrows to move them in the list. You can only select a maximum of 3 schools 30. To remove the school from the list of preferences click Remove. Page 11 of 15

12 31. When you have chosen all the school you want (max 3), to complete the application click Next. Previewing your Application 32. You can preview you application by clicking Preview 30/11/ /11/ To exit the application and submit at a later date, click Finish for now & return later You must submit you application before the closing date 34. To submit your application now, click Continue Page 12 of 15

13 Submitting the Application 35. Please read the Terms and Conditions. 36. If you would like to receive your offer of a school place by , select Yes Your school offer will be available on this website, via and will also be posted to you on or after the date advertised. 37. Please read the Data Protection Policy 38. Click Yes to agree. 39. Click Submit to submit the application. Page 13 of 15

14 Notification for of submission After submitting your application you will receive an confirming your application and preferences. You will be taken to the page below. 1. Please print a copy of the application form for parents by clicking on Preview. The application form will appear on screen (below). Use the print function on you web browser to print the form. 2. Click Home to return to the home page or Logout to exit the website. You can make changes to your application up to the closing date. You must RE-SUBMIT your application if you make any changes. For guidance on how to edit your existing application, please see the next section. Page 14 of 15

15 Editing an existing application Once you have started or submitted your application you can change it up until the closing date. Your home page when you login to the website will now show your existing application. 1. To edit your application details, click Change my Application Details This will take you back to step 5 in the document. 2. To edit your preference schools, click Change my Preferences This will take you back to step 18 in the document. 3. To view your application, click Show me my Application Page 15 of 15