Administrative Assistant Income Tax/Assessing

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1 CLASSIFIED AD ADMINISTRATIVE ASSISTANT INCOME TAX/ASSESSING FULL-TIME POSITION: Under the supervision of the City Treasurer, performs responsible administrative and bookkeeping work. Assists with technical work in the collection, tabulation and formulation of assessing data. Assists with personal property statements. Maintains income tax and assessing files, assists with the public and performs other technical and clerical work as required. Assists with processing income tax returns and income tax compliance utilizing the taxpayer information from the Michigan Department of Treasury. Starting salary $34,000-$38,000 DOQ. Complete job description available at the City of Big Rapids Human Resource Office, 226 N. Michigan Avenue, Big Rapids, MI and is attached below. Applications and resumes will be accepted until 5:00 p.m. Thursday, November 5, The City of Big Rapids is An Equal Opportunity Provider and Employer.

2 CITY OF BIG RAPIDS JOB DESCRIPTION Administrative Assistant Income Tax/Assessing Supervised By: Supervises: City Treasurer No supervisory responsibilities Position Summary: Under the supervision of the City Treasurer, performs responsible administrative and bookkeeping work. Assists with technical work in the collection, tabulation and formulation of assessing data. Assists with personal property statements. Maintains income tax and assessing files, assists with the public and performs other technical and clerical work as required. Assists with processing income tax returns and income tax compliance utilizing the taxpayer information from the Michigan Department of Treasury. Essential Job Functions: An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. 1. Provides back-up for answering the City s phone system. 2. Responds to telephone inquiries and counter requests regarding income tax and assessing questions. Perform routine customer service functions. 3. Compiles databases and spreadsheets. Is proficient in the use of the income tax and assessing software programs. 4. Maintains current and efficient filing systems for general office records, reports, complaints, and/or correspondence. 5. Keeps abreast of changes in income tax and assessing techniques, laws and procedures and updates professional skills and knowledge as directed by the Income Tax Administrator and Assessor. 6. Attend conferences and meetings as recommended by the Income Tax Administrator and Assessor. 7. Types various letters and other correspondence. Performs clerical tasks and records updates. 8. Perform mathematical computations, compiles descriptive statistics, prepare various records and reports and required.

3 2 Duties associated with Assessing 1. Assist with State Tax Commission procedurally approved appraisals for some types of commercial and all types of residential classed property. 2. Maintains public contact with contractors, commercial and residential sales people, attorneys, appraisers, and City residents. 3. Assist in determining the accuracy of property descriptions, details on condition of structures, property improvements and land use. 4. Assists in the preparation of the Ad Valorem, IFT, and Special Assessment Rolls and subsequent Tax Rolls. Assists in balancing rolls and data input. 5. Processes a diversity of recorded documents/ instruments with varying degrees of complexity; capable of interpreting complex Metes and Bounds descriptions, and researching legal description to verity authenticity. 6. Assist with maintenance and updates of assessing files to assure conformance to State requirements. 7. Perform related work as required. Duties associated with Income Tax Administration: 1. Enters income tax data into database and ensure the accuracy of entries. Entries consist of W-2 information, income tax refunds and payments, and changes of address and marital status. 2. Assists with processing income tax returns and related information. 3. Prepares and processes income tax compliance issues using information from the Michigan Department of Treasury and other date. Attends court hearings as needed. 4. Maintains the confidentially of income tax office material. 5. Processes, organizes and prepares donation records, such as with the Pool and Library. 6. Perform related work as required.

4 Required Knowledge, Skills, Abilities and Minimum Qualifications: The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job. Requirements include the following: 3 A high school diploma required, Associate Degree in account preferred. The City, at its discretion, may consider an alternative combination of formal education and accounting/financial work experience. A Michigan Certified Assessing Officer Certificate (MCAO) or ability to obtain with 2 or 3 years of employment. Two years of office or clerical experience with some municipal experience preferred. Skill in accurately entering data, working with financial and numerical data, and efficiently processing transactions. Skill in reading and interpreting complex documents. Skill in maintaining complex public and confidential records systems according to statutory requirements, conducting research and preparing comprehensive and accurate reports. Skill in the use of office equipment and technology, including computers and related software, and the ability to master new technologies. Ability to effectively communicate ideas and concepts. Ability to establish and maintain effective working relationships and use good judgment, initiative, and resourcefulness when dealing with the public, elected officials, and other employees. Ability to understand and follow complex instructions, manage multiple tasks and work effectively under stress, within deadlines and with changes in work priority. Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate with others in person and on the telephone. The employee is frequently required to process paperwork, create and update computer files and view, create, and file documents. The employee must frequently lift and/or move light to moderate weight items. The employee frequently is required to stand, walk; use hand to finger handle or

5 feel and reach with hands and arms. The employee is required to travel to other locations to view and/or assess property or structures and to attend court. 4 While performing the duties of this job, the employee regularly works in a business office setting but is required to visit various indoor and outdoor locations throughout the City. As a result, the employee may be exposed to adverse weather conditions and exposed to loud noises, dust or airborne particles. The noise level in the work environment is usually quiet, but may become loud in the field work. October 2015

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