Right Click Function in Header Page

Transcription

1 Right Click Function in Header Page In Million, when users right click at a specific panel, a special menu will be prompted and users are able to select the function shown in the special menu. This document shows user the specific menu for Sales Invoice and Purchase Invoice in Header page. The guide below is to show users right click function in Sales Invoice in Header page. Below are the overall content for this topic in Sales Invoice 1) Header Remarks Title 2) Post to Account 3) Post to Stock The guide below is to show users right click function in Purchase Invoice in Header page. Below are the overall content for this topic in Purchase Invoice 4) Disable Reference No#1 5) Use product unit cost when generate from GRN 3) Self Billed Invoice Copyright of Million Software Sdn Bhd (Last Update Sept 2015) Page 1

2 The guide below is to show users right click function in Sales Invoice. Right Click Function - Sales Invoice - Header 1. Go to Sales and select Invoice. 2. Click on Add. 3. At the Header page, right click at an empty space. 4. A menu will be shown after right click. This is the right click menu. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 2

3 Sales Invoice - Header Remarks Title Header Remarks Title allows users to customize the remarks title from the default to the title that suits their business needs. 1. When the right click menu appears, click on Header Remarks Title. 2. Edit Remark Title panel will appear with Remark : as the default title for Remark Click on the Remark 1 title column and edit the title. 4. Enter the title for remark 2 to remark Click Save. 6. The updated remarks title will be shown in the Header page. 7. Click on More Remarks. 8. All the remarks and its title will be shown. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 3

4 Sales Invoice - Post to Account Post to Account is a function in Million Stock Module that directly post transactions to Accounting Module every time users saves a transaction. The amount of the transaction will be posted directly into GL account accordingly to the Control Account maintained in Product Maintenance. 1. When the right click menu appears, ensure that Post to Account is marked. 2. Enter the Header page details. (Take note of the reference number. This current invoice is INV000008) 3. Click Body. 4. Enter the details in Body Page. 5. Click Save Product. 6. Click Save. 7. The newly added INV will be shown n list of Invoice screen. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 4

5 Post to Account - Check Sales Invoice in Debtors Invoice 1. Go to Debtors and select Invoice. 2. INV will be posted to accounting automatically and shown in the Debtors Invoice list. 3. The posted transaction will be shown in gray font, they are not able to be edited. They are only able to be edited in stock module. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 5

6 Post to Account - Check Sales Invoice in GL Transaction 1. Go to General and select GL Transaction. 2. Click on Filter. 3. Enter the Invoice Reference No. of the newly added invoice in Sales invoice. (INV in this scenario) 4. Click on OK. 5. The details of the transaction will be shown as the invoice has been posted to account up saving in Sales Invoice. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 6

7 Sales Invoice - Post to Stock Post to Stock allows system to update the stock balance based on the transaction entered in the invoice or purchase invoice. Stock Balance Report Checking Before starting, kindly record the stock balance. Users will then be able to view the results of the post to stock function. 1. Go to Stock and select Stock Reports. 2. When the Stock Reports panel appear, select Stock Balance. 3. A filter panel will appear, click on Print. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 7

8 4. When the Print Option panel appear, click on Preview. 5. Do take note and record down the Balance of the products. Create an Invoice with Post to Stock unmarked 1. Go to Sales and select Invoice. 2. Click Add. 3. In the Header page, right click on a empty space. When the right click menu appears, click on Post to Stock to remove the mark. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 8

9 4. Enter transaction details of the Header page. 5. Click Body. 6. Enter the transaction details of the Body page. 7. Click on Save Product. 8. Click Save. 9. Repeat the steps shown in the guide Stock Balance Report Checking. The results will be the same. (The stock balance still remain the same because the amount in the invoice is not yet updated into the system, as the Post to Stock function was disabled) Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 9

10 Re-enabling Post to Stock function 1. Go to Sales and select Invoice. 2. Select the invoice created previously, 3. Click on Edit. 4. In Header page, right click on a empty space. 5. When the right click menu appears, click on Post to Stock to re-enable the function. (Ensure it is marked) 6. Click Body. 7. Click Save. 8. Repeat the steps shown in the guide Stock Balance Report Checking. The results will be updated. (Once Post to Stock is marked and the transaction is saved, system will automatically update the stock balance accordingly to the transaction.) Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 10

11 Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 11

12 The guide below is to show users right click function in Purchase Invoice. Right Click Function - Purchase Invoice - Header 1. Go to Purchase and select Purchase Invoice. 2. Click on Add. 3. At the Header page, right click at an empty space. 4. A menu will be shown after right click. This is the right click menu. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 12

13 Purchase Invoice - Disable Reference No. #1 By default system will post Reference No in purchase invoice to GL Account. For some user wish to keep reference no. in billing but not posting to GL Account, user can Disable Reference No.#1. As a result, system force user to enter Reference in second entry and it will not post to GL Account. 1. When the right click menu appears, ensure that Disable Reference No.#1 is marked. 2. Enter the Header Page detail. The Purchase Invoice Document No. is PI Reference No. #1 is being disable. 4. Enter reference no. in Reference No. #2. The second reference no. is I Click Body. 6. Enter the details in Body Page. 7. Click Save Product. 8. Click Save. 9. The newly added INV and second reference no. will be shown in list of Invoice screen. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 13

14 10. Go to General then GL Transaction. 11. Enter Batch No. then click Refresh. 12. GL Account only shown Document No. PI Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 14

15 Purchase Invoice - Use product unit cost when generate from GRN When user enter price in GRN and generate to purchase invoice, system will update the product unit cost. In some situation, user might enter wrong pricing in GRN. When generate to purchase invoice, system follow the price entry in GRN and overwrite product unit cost. If user wish to maintain product unit cost when generate to purchase invoice, user need to enable the function in purchase invoice to use product unit cost when generate from GRN. Below are the overall content for this topic. Step 1: Disable function update product unit cost upon saved. Step 2: Product Maintenance Step 3: Enter Good Receive Note - GRN Step 4: Generate Purchase Invoice from GRN Step 5: View Stock Value Report. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 15

16 Step 1: Disable function update product unit cost upon saved. 1. Go to System and select General Setup. 2. Click on Bills tab. 3. Un-tick function Update Product Unit Cost upon saved. 4. Tick function GRN with price entry. 5. Click OK. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 16

17 Step 2: Product Maintenance Pro. Code Desc. Item Type Costing mthd. UOM Unit Cost Selling Price When Bought When Sold PRODUCT H Product H Stock Average SET TX SRI Table 1: Add new Product. 1. Go to Stock and select Product. 2. When Product screen appears, click Add. 3. Enter product detail according to Table After finished, click on Account tab. 5. Ensure 9 control accounts are filled up. 6. Click Save. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 17

18 Step 3: Enter Good Receive Note - GRN Header Supplier Code No. Date Product Code Quantity Price 4000/C001 GRN /05/2015 PRODUCT H Table 2: Enter Good Receive Note. Body 1. Go to Purchase and select Goods Received Note. 2. Click Add. 3. Enter the transaction details at the Header page accordingly to Table Click on Body. 5. Enter transaction detail at the Body page according to Table 2. GRN price is different from unit cost in product maintenance. 6. Click on Save Product. 7. Click on Save. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 18

19 Step 4: Generate Purchase Invoice from GRN Header Generate Supplier Code No. Date Generate From Product Code Quantity 4000/C001 PI /05/2015 GRN PRODUCT H 100 Table 3: Add purchase invoice generated from GRN. 1. Go to Purchase and select Purchase Invoice. 2. Click Add. 3. At the Header page, right click at an empty space. 4. When the right click menu appears, ensure that Disable Reference No.#1 is marked. 5. Enter transaction according to Table 3 6. Click on Generate. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 19

20 7. Click on Goods Received Note. 8. Tick to select the GRN. The price is same as GRN. 9. Click OK. 10. System auto fill up the detail. The price has change to unit cost in product maintenance. 11. Click on Save. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 20

21 Step 5: View Stock Value Report. 1. Go to Stock and select Stock Reports. 2. Select Stock Value Report. 3. Click OK. 4. Enter the filter details accordingly to the table provided. From Product PRODUCT H To Product PRODUCT H From Date 01/05/2015 To Date 31/05/2015 Order By Product View Option Detail 5. Click Print. 6. Click Preview. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 21

22 The outcome of the report is as follows: Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 22

23 Purchase Invoice - Self Billed Invoice Million allow user to enter self billed invoice (for GST purpose) by using purchase invoice. Below are the overall content cover in this topic: Step 1: Creditor maintenance Step 2: Issue Self Billed Invoice Step 3: View Self Billed invoice Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 23

24 Step 1: Creditor maintenance Creditor A/C Name Address GST Reg. No Tax Code Approval No. 4000/S001 S COMPANY Table 1: Add a creditor for self bill invoice. Lot-3, Jalan Utama, Johor A TX Go to Creditors then Creditor Maintenance. 2. Click on Add button. 3. Enter the details according to Table Click on Remarks Tab. 5. Enter Approval Number. 6. Click on Save button. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 24

25 Step 2: Issue Self Billed Invoice 1. Go to Purchase and select Purchase Invoice. 2. Click Add. 3. At the Header page, right click at an empty space. 4. When the right click menu appears, ensure that Self Billed Invoice is marked. 5. The title Purchase Invoice changed to Self-Billed Invoice. 6. Ensure 4000/S001 is selected. 7. Enter a transaction. 8. Click on Save Product. 9. Click on Save. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 25

26 Step 3: View Self Billed invoice 1. Go to Purchase and select Purchase Invoice. 2. Select the invoice. 3. Click on Print. 4. Select Self Billed Invoice format. 5. Click on Preview. Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 26

27 The outcome of the invoice is as follows: Copyright of Million Software Sdn Bhd (Last Update Jun 2015) Page 27