MINUTES REGULAR MEETING
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1 MINUTES REGULAR MEETING DATE: February 25, 2014 TIME: 7:00 p.m. PLACE: Council Chambers PRESENT: Mayor Ann Bunka Councillor Heather Fox Councillor David Hodsall Councillor Nadine Raynolds Carol Gordon, CAO Catherine Allaway, Corporate Officer Press: Valley Voice Guests: Vern Hartman, Eleanor Spangler ADOPTION OF AGENDA: RESOLUTION #81 Moved by Councillor Fox and seconded that the agenda for the February 25, 2014, Regular Meeting be adopted as amended to include: New Business: 1. Campground Contract 2014 Recommendation: That staff be directed to prepare a draft contract and present it to the 2013 campground caretakers for their consideration. 2. Letter of Support NIMC Recommendation: That the Village of New Denver support a partnership between the NIMC and the National Nikkei Museum and Cultural Centre for a grant application to the Koener Foundation to assist with funding the Ghostown project. MINUTES: RESOLUTION #82 Moved by Councillor Hodsall and seconded that the Minutes of the February 11, 2014, Regular Meeting be adopted as read. PETITIONS & DELEGATIONS: Nil CORRESPONDENCE: BUSINESS ARISING FROM Nil PAGE 1 OF 5
2 CORRESPONDENCE: RESOLUTION #83 Request for review of response from BC Hydro re: Complaint Power Quality (BC Utilities Commission Patrick Wruck, Customer Service Specialist) RESOLUTION #84 Letter of thanks re: Participation in 2013 CBT Know Your Watershed program (Columbia Basin Trust LeeAnn Walker, Program Coordinator & Sabrina Curtis, Director) Request to publicize Sing Me A Song program (Lieutenant Governor of BC James W. Hammond, Private Secretary) RESOLUTION #85 Request re: Snow Removal (Stephen Lones, New Denver) Moved by Councillor Fox and seconded that the Village of New Denver advise the BC Utilities Commission to proceed with their review, and further; that BC Hydro be contacted to provide clarification regarding the decision to forgo the installation of the SCSA unit in the 16 th location. Moved by Councillor Raynolds and seconded that the letter from CBT be forwarded to the Public Works & Water Committee and staff thanked for their efforts, and further; that provisions for participation in the 2014 CBT Know Your Watershed program be included in the 2014 Five Year Financial Plan. Staff directed to post the information on the Village s website Moved by Councillor Fox and seconded that Mr. Lones be advised that, regrettably, the Village of New Denver is unable to accommodate his request. COMMITTEE REPORTS: Verbal Reports Mayor Bunka reported on the Fire Department budget meeting. Public Works & Water Nil Mayor Bunka reported on her meeting with the RCMP to discuss community policing priorities. General Affairs Mayor Bunka reported on the recent joint Finance & Administration Committee and General Affairs Committee meeting Finance & Administration Communications Councillor Raynolds advised that the Council Communique was distributed on February 14 th and a Council Cafe is scheduled for Saturday, March 1, 2014 from 24 p.m. at the Apple Tree. PAGE 2 OF 5
3 Building Design Review Committee Nil Heritage Advisory Committee Councillor Raynolds advised that a meeting is scheduled for 8:30 a.m. on Tuesday, March 4, COUNCIL REPORTS: Regional District of Central Kootenay West Kootenay Boundary Regional Hospital District Mayor Bunka reported on RDCK affairs. Nil Recreation Commission #6 Nil Chamber of Commerce Councillor Raynolds reported that the BRE survey results are available and the Chamber s AGM is scheduled for 7 pm on Thursday, February 26 th at the Hidden Garden Gallery. Healthy Community Society Nil OLD BUSINESS: RESOLUTION #86 Request for InKind Support (WildSafeBC Bree Lillies, New Denver Community Coordinator) Moved by Councillor Raynolds and seconded that the Village of New Denver provide a minimum of $500 of inkind support towards the 2014 WildSafe BC program. NEW BUSINESS: RESOLUTION #87 Accounts Payable, January 2014 RESOLUTION #88 Village of New Denver Revenue Anticipation Bylaw No. 685, 2014 Moved by Councillor Hodsall and seconded that the Accounts Payable for January 2014, in the amount of $36, covered by cheque numbers 19099G through 19131G inclusive and $16, in payroll covered by cheque numbers 291P through 305P inclusive for the General Fund, and totalling $1, for the Water Fund, covered by cheques 11786W through1790w inclusive, be received and recorded in the minutes. Moved by Councillor Fox and seconded that the Village of New Denver Revenue Anticipation Bylaw No. 685, 2014 be given first, second and third reading. RESOLUTION #89 Moved by Councillor Raynolds and seconded that the PAGE 3 OF 5
4 Slocan Valley Legacy Fund Grant Application Momoko Ito, NIMC Manager RESOLUTION #90 OCP and Zoning Amendment Application Turner Memorial United Church Village of New Denver submit an application to the Slocan Valley Legacy Fund in the amount of $2,000 to assist with the NIMC 20 th Anniversary Celebrations. Moved by Councillor Fox and seconded that staff prepare amendments to the OCP and Zoning Bylaws as outlined in option 2 of the memo. WITHDRAWN Staff is directed to provide additional information and analysis regarding option 2 for Council s consideration at the March 11, 2014 meeting. RESOLUTION #91 Campground Contract 2014 RESOLUTION #92 Koener Foundation Grant Application Momoko Ito, NIMC Manager Moved by Councillor Fox and seconded that staff be directed to prepare a draft contract and present it to the 2013 campground caretakers for their consideration. Moved by Councillor Raynolds and seconded that the Village of New Denver support a partnership between the NIMC and the National Nikkei Museum and Cultural Centre for a grant application to the Koener Foundation to assist with funding the Ghostown project. MOTION TO EXCLUDE: RESOLUTION #93 Moved by Councillor Fox and seconded that the public interest requires that persons other than members of Council, the CAO and Corporate Officer be excluded from the meeting, as per section 90 (a) of the Community Charter, as it pertains to personnel matters. RESOLUTION TO RECONVENE IN CAMERA: RESOLUTION #94 Moved by Councillor Hodsall and seconded that Council recess and reconvene in camera at 8:05 p.m. RESOLUTION TO RECONVENE IN OPEN MEETING: RESOLUTION #102 Moved by Councillor Hodsall and seconded that Council reconvene in open meeting at 8:15 p.m. PAGE 4 OF 5
5 RESOLUTIONS BROUGHT FORWARD FROM IN CAMERA: RESOLUTION #101 Moved by Councillor Fox and seconded that Resolutions# 97, 98, 99 and 100 be brought forward to the public portion of the meeting. RESOLUTION #97 Hiring of Jim Tarves RESOLUTION #98 Appointment of Acting CAO RESOLUTION #99 Appointment of Deputy CFO RESOLUTION #100 Signing Authority Moved by Councillor Fox and seconded that Jim Tarves be hired, effective February 27, 2014, as a Village of New Denver employee, to prepare the 2014 Five Year Financial Plan. Moved by Councillor Raynolds and seconded that Catherine Allaway be appointed the Village of New Denver s Acting Chief Administrative Officer effective March 8, Moved by Councillor Fox and seconded that Jim Tarves be appointed the Village of New Denver s Deputy Chief Financial Officer effective February 27, Moved by Councillor Fox and seconded that Lisa McGinn be appointed as an authorized signing authority for the Village of New Denver, effective March 8, ADJOURNMENT RESOLUTION #103 Moved by Councillor Raynolds and seconded that the meeting be adjourned at 8:15 p.m. MAYOR BUNKA ADMINISTRATOR PAGE 5 OF 5
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