PRINCE2 Best Practice in Project Management

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1 PRINCE2 Best Practice in Project Management Marco ZAFIMAHOVA Trainer and Consultant QRP Management Methods International Luxembourg, 20/11/2008

2 2 Copyright Crown copyright material taken from the Office of Government Commerce publication, Managing Successful Projects with PRINCE2. This is a Value Added Product which falls outside the scope of HMSO Class Licence. Reproduced by kind permission of the Office of Government Commerce. PRINCE is a Registered Trade Mark of the OGC. The PRINCE2 Cityscape logo is a Trade Mark of the OGC. PRINCE2 is a Trade Mark of the OGC. 2

3 3 Program Presentation of QRP M.M.I. Background & PRINCE2 History Learning Path The Essence of PRINCE2 PRINCE2 vs PMI Conclusion & Benefits in using the PRINCE2 Methodology 3

4 QRP M.M.I. Your Way to Excellence in Global Management Solution

5 5 QRP Management Methods International PRINCE2 Accredited Training Organization (ATO) 6 Offices France (Paris) Germany (Cologne) India (Bangalore) Italy (Como) Spain (Barcelona) Sweden (Stockholm) 7 languages Dutch English French German Italian Spanish Swedish Training, certification and consultancy done in 30 countries worldwide Staff of more than 25 trainers and consultants Other management methods: training in ITIL service Management, MSP Program management, ISO

6 6 QRP M.M.I. Services Training, Certification and Consultancy Open inscription courses In - house program Tailor made PRINCE2 Courses E learning program Consultancy PM & PM Health Checks Project Management Game Event Regular events in Madrid, Milan, Paris, Rome, Cologne, Stockholm Documentation Publication of PM Books 6

7 7 Where QRP M.M.I. has worked so far Australia Austria Bangladesh Belgium China Congo Denmark Finland France Germany Greece Holland Hungary Iceland India Indonesia Italy Japan Luxembourg Malaysia 7 Norway Portugal Singapore Spain Sri Lanka Switzerland Sweden Thailand U.K. U.S.A.

8 8 QRP M.M.I. References

9 Background & PRINCE2 History

10 10 PRojects IN Controlled Environments Owner: Organization of Government Commerce (OGC) Certification Body: Association for Project Management Group (APMG) Certifications: Accreditation of the Training Material Accreditation of the Training Institutes (130+) Accreditation of the Trainers (400+) PRINCE2 certifications taken PRINCE2 Exams and certifications in 113 countries PRINCE2 Certifications in 17 languages 10

11 11 Characteristics Structured Project Management methodology A common language Best Practice Generic: can be applied to all kind of projects Flexible: can be applied with different PM techniques (planning, quality, etc.) Adaptable Certifications for project managers, project team members, and senior management 11

12 Learning Path & Certifications

13 13 Learning Path PRINCE2 Foundation Course Certificate Foundation PRINCE2 Practitioner Course Certificate Practitioner PRINCE2 Methodology Implementation 13

14 14 Certifications Nombre d'examens PRINCE2 Exams PRINCE2 taken depuis Worldwide 2002 since dans 2002 le monde P2 Foundation P2 Practitioner 14

15 15 PRINCE2 Foundation 2/3 days of Training No pre-requisite PRINCE2 Theory, the essence of PRINCE2 Foundation Exams: Contents Target group Examination method Pass limit Duration Other Certificate when exam passed PRINCE2 theory Project team members and all project involved people 75 multiple choice questions 38 questions correctly answered 1 hour Result directly after exam ready. Official Certificate of APMG. 15

16 16 PRINCE2 Practitioner 2/3 days of Training PRINCE2 Foundation Certificate mandatory Implementation of the methodology Project Manager, PMO, Executive,.. Practitioner Exams: Contents Target group Examination method Pass limit Duration Other Certificate when exam passed PRINCE2 practice, case studies (future) Project managers and board members 9 questions, with a scenario background and appendices. Each of the 9 questions is worth 40 marks. An overall score of 180 out of a possible 360 is required to pass 3 hours Open book exam Official Certificate of APMG. 16

17 The Essence of PRINCE2

18 18 Methodology Divides the project in manageable stages Enables efficient control of resources Monitors the progress throughout the project life cycle Identifies the key roles and responsibilities inside the project Product-Based (Plans develop results) PRINCE2 uses the concept of Management by Exception 18

19 19 Principles Management By Exception (MBE) Business Case (BC) Default no-go Tailoring 19

20 20 Contents 8 Processes 8 Components 3 Techniques Management Products 20

21 21 Processes Directing a Project DP 4 DP1 DP2 DP3 DP5 Starting up a Project Initiating a Project Managing Stage Boundaries Controlling a Stage Closing a Project Planning Managing Product Delivery

22 22 Components Change Control Business Case Configuration Management Organisation Quality in a Project Environment Plans Management of Risk Controls

23 23 Techniques Product Based Planning Change Control Approach Quality Review 23

24 24 Business Case Why are we doing this project? Project justification Costs versus benefits Business Case updates during the project at the end of each stage in Exception at the end of the project 24

25 25 Project Management Team Corporate or Programme Management Project Board Senior User Executive Senior Supplier Project Assurance Project Manager Team Manager Project Support Legend From the customer From the supplier Assurance responsibility Lines of guidance/advice Lines of authority 25

26 26 Planning and Tolerances Project Tolerances Corporate or Programme Management Stage Tolerances Project Board Project Plan Deviation Work Package Tolerances Project Manager Stage Plan Deviation Team Manager Work Package Deviation

27 PMI vs PRINCE2

28 28 Certifications IPMA-PRINCE2 PRINCE2-PMIPMI Worldwide Number of PM certifications IPMA PMI PRINCE2 28

29 29 Prince2 vs PMBoK Competitive or Complementary? PMBoK: is a compilation of all the generally accepted Project Management Knowledge. It says what a Project Manager should know as base information in order to become a good PM. PRINCE2: is a process-based Project Management Methodology: It describes in detail the different activities to perform from start to end of a project. PMBoK PRINCE2 It describes how a Project Management Team should act in order to make a project successful. 29

30 30 Prince2 vs PMBoK Competitive or Complementary? PMBok is a foundation of PM principles and a rich reference. Focus : Project Manager PRINCE2 could be viewed as a structured and tailoring method of how to manage a project. Focus: Project Management Team & Organisation As people become exposed to both PRINCE2 and PMBOK, they realise that the two are complementary and can be used together to effectively manage projects Examples: Getronics Case Study 30

31 31 Prince2 vs PMBoK Competitive or Complementary? PMBOK provides valuable information, enriching PRINCE2, especially in the following : knowledge areas or topics: Contract Management (procurement management) People Management Cost Management Earned Value Management Time Management Communication Management Approvisionnements Cost HR PMBoK Time Communication PRINCE2 31

32 32 Processes PMI Processes Initiating Planning Executing Controlling Closing PRINCE2 Processes Starting Up Managing Stage Boundaries Directing Initiating Planning Managing Stage Boundaries Managing Product Delivery Controlling a Stage Directing Managing Stage Boundaries Managing Stage Boundaries Closing 32

33 33 Knowledge Area and Components Knowledge Area Integration Scope, Time, Cost Quality Risk Communications Human Resources Procurement Not Covered Prince2 Components Combined Processes and Components, Change Control Plans, Business Case Quality, Configuration Management Risk Controls Organization (limited) 33

34 PRINCE2 Benefits

35 35 Benefits Starting, development, controlled and organized project closure Business Case driven (Regular processes revision based on the Business Case) Deliverables Driven (reinforced by Product Based Planning) the products are the outputs Management and stakeholders involvement at the right time Excellent communication level between the project, the management and the organization 35

36 36 The PRINCE2 methodology is for Who wants to adopt the most used PM best practice method in the world Who wants to adopt a flexible method, no so strict and easy to adapt Who wants to introduce a PM tool Who wants to be different towards the clients for the project approach Who wants to be different in the working market => Who does not want to invent the wheel again in each organization 36

37 37 If you are already a PMP and looking for a best practice methodology for training and implementation why not PRINCE2?

38 PRINCE2 References

39 39 Internet References PRINCE2 Global Web Site PRINCE2 books PRINCE2 Training 39

40 40 PRINCE2 Books

41 Questions? Marco ZAFIMAHOVA Trainer and Consultant QRP Management Methods International

Foreign Taxes Paid and Foreign Source Income INTECH Global Income Managed Volatility Fund

Foreign Taxes Paid and Foreign Source Income INTECH Global Income Managed Volatility Fund Income INTECH Global Income Managed Volatility Fund Australia 0.0066 0.0375 Austria 0.0045 0.0014 Belgium 0.0461 0.0138 Bermuda 0.0000 0.0059 Canada 0.0919 0.0275 Cayman Islands 0.0000 0.0044 China 0.0000