Introduction to PRINCE2

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1 1-1 Introduction to PRINCE2 By Geert Vermeiren IIL Trainer and Consultant 2008 International Institute for Learning, Inc. 1-1

2 About IIL IIL Worldwide Locations IIL has regional offices throughout the US and in major cities in Europe, Canada, Latin America, and Asia. We can deliver the corporate solution that s just right for your global needs. Our training materials can be delivered to you in different languages, and the experience of our subject matter professionals is international in scope. Member of PMI s Corporate Council The Corporate Council is designed to provide corporations the opportunity to support and associate with PMI directly and to develop synergies between PMI and senior executives at leading corporations in the global community. The Kerzner Approach to Best Practices (APMC ) Completion of this 64-hour advanced live elearning curriculum extends beyond what is needed to complete individual projects on time and within budget. It focuses on providing you with advanced project management knowledge and integrating project management process improvement into an organization at every level from individual projects up through enterprise-wide portfolio management. PMI Registered Education Provider Registered Education Providers (REPs) are organizations approved by PMI to offer project management training for Professional Development Units (PDU). Certificate of Course Completion IIL is an authorized CEU sponsor member of the International Association for Continuing Education and Training. Letter Grades and Transcripts IIL has established cooperative agreements with universities, such as The University of Chicago. ACE College Credit Recommendations The American Council on Education (ACE) College Credit Recommendation Service (CREDIT) has recommended numerous IIL courses for undergraduate and graduate ACE credits.

3 IIL Core Business Areas Project, Program, and Portfolio Management Microsoft Project Certification Curriculum Business Analysis Curriculum Six Sigma Certification Curriculum

4 IIL Global Presence Europe, Middle East, Africa (EMEA) North and South America Asia Pacific (ASIAPAC) IIL France EMEA Hub IIL Global Headquarters New York IIL Singapore ASIA PAC Hub IIL Spain IIL Finland IIL Canada IIL China IIL India IIL Germany IIL Caribbean IIL Japan IIL Europe IIL Hungary IIL Mexico IIL Hong Kong IIL Dubai IIL Brazil IIL Australia

5 Structure of the Presentation What is PRINCE2 PRINCE2 Principles PRINCE2 Themes PRINCE2 Process Benefits of PRINCE2 How PRINCE2 can complement PMBOK Guide Each module builds upon the knowledge, skills, and techniques learned in the prior modules, so by the end of the course, you will have a complete understanding of this course content.

6 What is PRINCE2 Pr(ojects) in Controlled E(nvironments) PRINCE2 is a structured method for effective project management Principles Themes Processes 6

7 PRINCE2 Principles Continued business justification There is a justifiable reason to start the project The justification should remain valid throughout the life of the project The justification is documented (Business Case) and approved Manage by stages Planning, delegating, monitoring and controlling the project on a stage-by-stage basis Provide senior management with control points High-level project plan with detailed Stage plan (for the current stage) Manage by exception Delegating authority through the three levels of the project Management team Tolerances for time, cost, quality, scope, risk and benefits Escalation to the next management layer if tolerances are forecast to be exceeded Focus on products Defined and agreed product descriptions Defined quality expectations and a Product Breakdown Structure Tailor to suit the project environment A universal project management method that can be applied regardless of project type Requires information (not necessarily documents) and decisions (not necessarily meetings) 7

8 PRINCE2 Principles : Manage by stages Stage 1 Stage 2 Stage 3 Stage 4 Specification Overall Design Design Periphery Design Build Training Syllabus Trained Staff Commission 8

9 PRINCE2 Themes Business Case Change Directing a Project DP 4 DP1 DP2 DP3 DP5 Organisation Starting up a Project Initiating a Project Managing A Stage Boundary Quality Controlling a Stage Managing Product Delivery Closing a Project Plans Risk Progress 9

10 PRINCE2 Theme : Organisation Corporate or Programme Management Project Board Senior User Executive Senior Supplier Project Assurance Project Manager Project Support Team Manager 10

11 The PRINCE2 Process Model Pre-project Initiation stage Subsequent delivery stage(s) Final Delivery Stage Directing SU Directing a Project (DP) Managing S B Initating a Project (IP) Controlling a Stage (CS) S B C P Controlling a Stage (CS) Delivering Managing product delivery (MP) Managing product delivery (MP SU = Starting up a Project SM = Managing a Stage Boundary 11

12 A PRINCE2 Process : Initiating a project 12

13 Benefits of PRINCE2 For Senior Management PRINCE2 brings: Able to spend their time on the right issues using Management by exception Insight in project progress Are kept fully informed of the project status without having to attend frequent, timeconsuming meetings Those directly involved with using the products or outcomes are able to Participate in all the decision making on a project If desired, be fully involved in the day-to-day progress Participate in quality checks throughout the project Ensure their requirements are being adequately satisfied Project Managers using PRINCE2 are able to: Use a defined structure for delegation, authority and communication Divide the project into manageable stages for more accurate planning Ensure resource commitment from management is part of any approval to proceed Provide regular but brief management reports Keep meetings with management and stakeholders to a minimum but at vital points in the project 13

14 How PRINCE2 can complement PMBOK Guide 1-14 PRINCE2 7 processes with 40 subprocesses (activities) 7 themes Procurement is not covered Limited focus on HR Limited number of techniques Highly prescriptive; adaptable to any size project All processes should be considered; also need to be scaled Business case driven Clear project ownership and direction by senior management PMBOK Guide 5 process groups with 44 processes 9 knowledge areas A number of techniques per process Largely descriptive; prescriptive on a high level Core and facilitating processes; need to be scaled to needs of project Customer requirements driven Sponsor and stakeholders

15 Questions? If you still have questions, now would be a good time to ask them.

16 PRINCE2 Workshop Forthcoming: PRI NCE2 Workshop Date: October 30, 2009 Location: Frankfurt (Hotel tbd) PDUs: 6 - in collaboration with the PMI Frankfurt Chapter -

17 IIL Germany Contact Details For more information please contact: Martina Matas International Institute for Learning Deutschland GmbH An der Welle 4 D Frankfurt am Main Telefon: +49-(0)

18 We really appreciate your attendance and participation in this course. If you found this to be a valuable experience, please recommend the course to your friends and coworkers! The instructor will now solicit your feedback by handing out a course evaluation sheet. Please complete the evaluation and place it on the instructor s table as you leave the classroom. If you are taking this class in IIL s virtual elearning environment, complete the evaluation form online.

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