Configure Microsoft Outlook 2007 to use

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1 Configure Microsoft Outlook 2007 to use Exchange Setting

2 Important 1. Before configure your Microsoft outlook 2007 to use exhange you MUST log into the Web Exchange page to login and change your password 2. What do you need to do? You will need to log on to the by typing this link in your Internet Explorer. https://exchange.curtin.edu.my/owa The error page will pop-up. Please do not be alarmed by this message. Click the link Continue to this website as shown below The log on screen will appear requesting for your user name and password (shown below). Your username would be your windows log on ID and the default password is curtin123 2

3 The log on screen will appear requesting for your user name and password. Your username would be your windows log on ID and the default password is curtin123(for the existing staff only) Note: For new staff, the password will be your date of birth (ddmmyy) 3

4 Once you have successfully login to the exchange server, please change your Password 1. Click Options 2. Select Settings 3. Select Password Fill in the changing password info 4. Click Save 4

5 Configure Microsoft Outlook 2007

6 Clear all previous settings 1. Open your Microsoft Outlook Go to Tools 3. Select Account Settings 6

7 4. Select tab 5. Select the name list and click Remove button 6. Then select Close button Note: If you have more than one settings, please DELETE all of them 7

8 Delete any Rules and Alerts Settings 7. Go to Tools 8.Select Rules and Alerts Note: If you do not have any rules and alerts, skip this option. Proceed to page 10. 8

9 9. Select the Rule(s) listed and Delete Note: Delete ALL Rules 10. Click Apply and then OK 9

10 Close the Microsoft Outlook GotoFile 2. Exit 10

11 Create Exchange Setup 1. Go to Start 2. Select Control Panel 3. Choose Mail Note: If you see this view, select Switch to classic view option 11

12 4. Click on Accounts 12

13 5. At the Tab, select New 13

14 6. Tick Manually configure server settings or additional server types 7. The press NEXT 14

15 8. Choose Microsoft Exchange 9. The press NEXT 15

16 10. Type exchange.csm.edu 11. Type your username 12. Then click the Check Name button 16

17 13. Enter your username and password 14. Click OK Example: Username : csm\<you login name> Password: <your exhange password> Note: You must type `csm\ then follow by your username 17

18 If everything is correct, you will see the information in the input fields being underlined 15. Click More Settings 18

19 16. Choose tab Security Make sure the Encryption option is ticked 17. Click OK 19

20 18. Click Next 20

21 19. Click OK 21

22 20. Click Finish 22

23 21. Click Close 23

24 22. Click Close 24

25 Open your Microsoft Outlook 1. Open your Microsoft outlook Enter the username and password for Exchange Note: you must type csm\ first before adding your username 3. Click OK 25

26 It will takes awhile to synchronize with the system. Once it is done, on the left column you will see your Mailbox name 26

27 The new Exchange is closely link with the server. If you open your Microsoft Outlook 2007, the will not be downloaded to your PC as the previous setting. Due to this, your quota will be fully utilize. To avoid you reach your quota, you must do/create auto archive in your Microsoft Outlook If you have reach your quota, a notification will be send to you and if you receive this , you need to archive or delete your (either in Microsoft Outlook or the Web Outlook). Please follow the instruction at the next page to create and do auto archive. 27

28 Create Archive File 1. Go to File 2. Outlook Data File 28

29 3. Select Office Outlook personal Folders File(.pst) 4. Click OK 29

30 5. Type in the file name you want to create. For example Archive2011.pst 6. Click OK 30

31 7. Change Personal Folders name to more meaning full name. For example Archive2011.pst or any name that you preferred 8. Click OK 31

32 Create Auto Archive Function 1. Go to Tools, select Options 32

33 2. Choose tab Other 3. Click AutoArchive button 33

34 9. Select Move old items to 4. Tick Run Auto Archive every 15 days 5. Tick Prompt before AutoArchive runs 6. Tick Archive or delete old items 7. Tick Show Archive folder in folder list 8. Clean out items older than 30 days 10. Click Browse 11. Select Archive2011.pst or the archive file name that you have created before. 12. Click OK 34

35 13. Click OK 35

36 14. Click OK 36

37 To Open and See AutoArchive file 1. Go to File 2. Open 3. Outlook Data File 37

38 4. Select Archive2011.pst 5. Click OK 38

39 The Archive2011 folder will appear here 39

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