Presenting Perfectly. with Redback Conferencing. Redback Conferencing

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1 Presenting Perfectly with Redback Conferencing 2016 Redback Conferencing

2 this content is evergreen, keep it safe Getting Started So, you re looking to present a webinar? In this guide we will walk you through everything you need to know when it comes to using the Redback Platform. So what happens next? Contact your webinar organiser to arrange access to the platform. If you would like online training, feel free to register for a complimentary online training session through Redback. These sessions are designed to get you familiar with the webinar platform and introduce you to the features and functionality. Click here to register. It s your call. Where do you want to present from? Redback HQ is based in Sydney s CBD and we have professional webinar studios setup for your convenience. You are more than welcome to present from our studios simply contact Redback to arrange it. This Handbook Preparing your presentation should be a stress-free task. In this handbook we ll walk you through best practices when it comes to presenting online. Creating your presentation The role of your facilitator Creating engagement polling Hosting Q&A Sessions Game Day Checklist 1

3 share me The Platform Media Modules Settings PowerPoint Participant List Webcams Chat Documents Tools 2

4 like us Your Presentation Your role is to do what you do best present! To get you started, here are some tips for creating your Presentation: Your Presentation Microsoft PowerPoint is the only format accepted. Your presentation will be uploaded into our webinar platform, therefore, the following is not compatible: Keynote PDF s JPEG s If you are using animations within your PowerPoint they will automatically upload into the platform. One click of your mouse will result in one animation build. If you are including links in your presentation feel free to hyperlink them. Any links embedded in your PowerPoint will be clickable by your online audience. Once your presentation is uploaded into the platform it will appear in Presenter Mode. This means you will be able to view thumbnails of your slides (what s coming up next), and your notes that s anything typed into the notes section when creating your PowerPoint presentation. Videos You are more than welcome to play videos throughout your presentation, in fact, we encourage it. However, please take note of the following: We can either stream videos through YouTube or upload them to our platform. YouTube streaming is preferred as no buffering will occur for your attendees Please do not embed videos within your PowerPoint they will be activated separately Insert a slide where you want the video to be played. This will make for a clean background and prompt both you and your facilitator Gifs and Animations While PowerPoint animations will work, GIF s (animated pictures) may cause your presentation to lag or freeze so it is best to avoid them. 3

5 follow us The good, and the not so good While most are familiar with creating a PowerPoint, we have a few tips on how to make a professional and engaging presentation in an online environment. Information Layout Limit the number of bullet points - this will maintain audience attention and engagement Keep the bullet points to a maximum of 15 words Never place a large amount of information on top of a picture as this will make it hard to read 4

6 watch us The good, and the not so good Keep it visual A picture speaks a thousands words. Although it may seem obvious, the best way to make an impact is to show, not tell. Visualise what you are trying to say and as an alternative to bullet points use a single image. For example: Formatting Instead of sticking to traditional templates, why not try different shapes and formats? Get creative and consider displaying your information in bubbles, squares or other shapes. 5

7 this content is evergreen, keep it safe The good, and the not so good Work with your font sizes and backgrounds to make your presentation stand out. Consider colour blocks as backgrounds and images that resonate. Add Colour Everything is better with colour. Don t be scared to experiment with bright colours and use icons to illustrate your main talking points. Free icons can be found on this site: 6

8 share me The Role of the Facilitator A facilitator is there to ensure that everything behind the scenes is taken care of so you can focus on presenting. Here is what the facilitator is responsible for: At the beginning of your webinar Throughout your webinar Conducting house keeping rules: This includes advising attendees of how they can interact with the platform, ask questions and contact technical support Moderating the chat box Introducing you as the presenter Activating videos, polls and surveys Prioritising questions for the Q&A session Taking care of any technical issues How much or how little interaction your facilitator has is entirely up to you. If you have a good relationship with your facilitator and they know your content well, consider running the webinar interview style. It will break up your content and make for a nice change. 7

9 like us Creating Engagement Q&A sessions are a great way to engage your audience and add substance to your event. Depending on your content, we recommend a few short Q&A sessions following each section of your presentation or an extended Q&A session at the end. Here are a few tips for your Q&A sessions: For short Q&A sessions between sections, limit questions answered to around 3-4. Chat Box For longer Q&A sessions, leave 10 minutes at the end of your presentation. Throughout your webinar your audience will be able to ask questions via a live Chat Box. This feature can be set to either public or private. A public chat helps to: Create a community Allow for information sharing Increase the flow of questions If your topic is more sensitive or confidential, the Chat Box can be set on private which allows; Participants to feel comfortable sharing sensitive information Participants to ask personal and specific questions 8

10 follow us Creating Engagement Polls and Surveys Polls and Surveys are a great way to keep your audience engaged and receive feedback. All poll and survey results will be available to you once your event is over. Polls They can be used at any time and there are multiple settings to suit a range of purposes. Some examples include: Surveys Engage your audience and gain valuable feedback with extensive surveys. We suggest using a survey at the end of your presentation as a way to: Getting your audience familiar with light hearted questions like How is the weather in your location? Good/Bad Comparing opinions at the start and end of the presentation Gain feedback on what your audience thought about the content of the your presentation Find out whether your audience would like more information about you or your organisation See what improvements can be made for future events TIP Just like you would for playing a video, insert a slide where you would like polls to go 9

11 watch us Game Day! So the day has arrived! There are a few things you need to do before the presentation to make sure it runs smoothly. Here is our Redback Checklist: Presenting from the Redback Studio Presenting from your own office/space Arrive at least 30 minutes before the start of the presentation Setup your computer and ensure your phone and internet connections are good Have your notes ready Ensure others are aware that you are presenting - consider using a Do Not Disturb sign Open the platform and load your presentation Go through the PowerPoint and finalise any notes 10

12 this content is evergreen, keep it safe The End Online Weekly Training Business Skills Webinar Series New to Redback? Or maybe you would like a refresher course on our products and services? Informing, educating, inspiring... This series is in it s fourth year. Essentially, it s a way of us giving back to our active and engaged community while showcasing our webinar and webcasting platforms and the many features they have to offer. Anyone can join these online events and anyone can present. We re always on the lookout for stimulating hosts to present on a range of topics! Join us live and online as we walk you through everything from the basics of Telephone and Web Conferencing to advanced reporting tools for your online meetings and events. These sessions are live and interactive and best of all, complimentary. Our events run every second Tuesday for 11:00 am - 11:45 am (AEST) and are free to attend. Click here to join a session! Click here to register! Redback Conferencing Sydney Melbourne End