PowerPoint Slide Guidelines and Frequently Asked Questions for Presenters of CAOT Workshops

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1 PowerPoint Slide Guidelines and Frequently Asked Questions for Presenters of CAOT Workshops 1

2 Content of Presentations Follow CAOT Principles of Good Practice in Continuing Education: Participants indicate they really appreciate: Evidence-informed knowledge on the topic Opportunities to practice the skills Examples and opportunities to apply the knowledge to case studies Additional resources and references so they can apply the information in their practice 2

3 Font Size Minimum size for titles: 36 points Minimum size for content: 24 points Minimum size for references: 18 points 3

4 Number of Words per Slide Aim for a maximum of 6 words per line and 6 lines per page Avoid full sentences unless: Presenting learning objectives Presenting a definition Asking a question 4

5 Number of Slides per Presentation Support what you are saying with a visual Present 1 main idea per slide Aim for 1-2 minutes per slide Typical range: 25 to 60 slides of content per hour for presentation portions If more than 1 main idea or smaller than size 24 font, split into 2 slides 5

6 Images, Tables, Graphs and Clinical Algorithms Have a purpose for your image e.g., clarify, visualize, help retain information Do you have permission to use it? Ensure all important text is minimum of font size 24 If that would be too big for the slide, could this be shared as a handout to participants? 6

7 Spelling and Grammar Follow CAOT Style Guide: Of note: Capitalize each major word in titles Only use the amperstand (&) in references Always spell out OT to avoid potential confusion between occupational therapy and occupational therapist Write in full all other acronyms the first time they are used, then the acronym may be used 7

8 Backgrounds and Slide Layout Use a plain background and good colour contrast so text is easier to read Insert the slide number on the bottom right corner of every slide 8

9 Animations Use animations sparingly Animations can be helpful to highlight one step Or to build on previous information 9

10 References Sources for the information presented must be cited throughout the slides. Please use this format: Author (Year) Full references may be presented at the end of the PowerPoint presentation or in a separate handout Ensure a minimum font size of 18 The following website explains how to cite various types of sources using APA style: 10

11 Key Messages Consider your audience and your learning objectives when designing your slides Use the slides to guide your presentation, not as a script to read Ensure that all information on the slides is pertinent and is an adequate size 11

12 The following two slides apply if you plan on using a webinar component in your workshop 12

13 Adobe Connect Technical Tidbits (part 1) Any Title box in PowerPoint will appear as the slide title in the Adobe Connect sidebar for easy navigating. Any Notes written in PowerPoint appear in the Notes section of Adobe Connect and can be accessed during the webinar. In Adobe Connect, press arrow to advance slide if Animations are present. PowerPoint Transitions do not work in Adobe Connect. 13

14 Adobe Connect Technical Tidbits (part 2) It is not possible to play embedded videos in Adobe Connect. However, it is possible to Screen share and show a video from your computer or the Internet or to upload a video to Adobe Connect and play it during the webinar. It is also possible to do a Screen share to demonstrate a website or program. Please contact us if you would like to explore these options. 14

15 Questions? THANK YOU 15

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