Intermediate PowerPoint

Size: px
Start display at page:

Download "Intermediate PowerPoint"

Transcription

1 Intermediate PowerPoint Charts and Templates By: Jim Waddell Last modified: January 2002

2 Topics to be covered: Creating Charts 2 Creating the chart. 2 Line Charts and Scatter Plots 4 Making a Line Chart. 4 Data in Rows or Columns. 4 Making an X Y Scatter Chart. 4 A Note About Error Bars: 5 Making your Own Template 6 Make a Title Slide Master 6 Make a Slide Master 6 Saving a Template 7 On Screen Presentations Special Effects 8 Transitions 8 Builds 8 Flying words, letters & graphics. 8 Adding Movie Clips. 9 Intermediate PowerPoint Page. 1

3 Intermediate PowerPoint Charts, Templates and Special Effects Creating Charts A single chart is worth a thousand tables can sum up the use of charts in presentations. A chart is, very simply, a graphic display of numeric data. PowerPoint provides a wide range of chart types, some of more use than others to the scientific community. While working with charts, one should always remember that PowerPoint in general, and Microsoft s graphing modules where designed with the business community in mind. The most obvious ramification of this is the way X values are treated. In all but one of the chart types, the X data are treated as labels. Even if the values are numeric, the points will be spaced evenly along the X-axis. An example might be where an experiment was conducted and readings were taken at increasing time intervals, say 1 hour, 2 hours, 6 hours 12 hours and 24 hours. Using these values for the X-axis in a bar chart, the bars would be spaced at equal intervals along the axis. This is the case even in what Microsoft calls a line chart. In order to have X values treated as numbers and spaced correctly along the X-axis, the chart must be an X Y (Scatter) chart. We will make a simple bar chart, turn it into a line chart and then finally into an X Y Scatter chart. Creating the chart. Click the New Slide button and choose the layout that has the image of a bar chart in it. Double click where instructed to create the chart. Once a chart has been created, you can change it to any type (within the limits of the data!) OR. From the Insert menu, choose Chart. The default chart type is a bar chart. However one arrives at the chart making mode, PowerPoint provides you with an already made chart, complete with data. Like creating tables, graphing employs a separate Microsoft Office module called Microsoft Graph. You substitute your data for the default and change the chart type as necessary. The default chart and its accompanying data sheet should be visible. (The business orientation of Microsoft products is evident from the chart data!) The data sheet, in its own window, looks very much like an Excel spreadsheet. However, only text and numbers can be entered formulae don t work. The default is that the data series are in rows, with different variables in different columns. This can be changed if necessary, but it is usually best to work with the default to avoid confusion. Simply replace the sample data with your own, extending the rows as far as necessary. Additional series are added in new columns. If there is leftover sample data, it can be deleted from the Edit menu. ( Edit, Delete, then choose Entire row or Entire column as appropriate.) As you enter the new data, the chart changes to match. Once all of the data is entered, you can begin to change the look of the chart. The Intermediate PowerPoint Page. 2

4 data sheet cam be closed to get it off the screen. To retrieve it, go to the View menu while the chart is in editing mode. If you accidentally click somewhere outside of the chart, the data sheet will go away and the chart will go out of editing mode. To return to editing mode, double click on the chart. Major changes, affecting the type of chart, its title and various labels are made from the Chart menu. The choice Chart type allows you to pick from among the wide range of chart types available. When you select the name of a chart type, samples of variations on that type are shown as thumbnails. Click on the desired thumbnail to select it then click the OK button to apply it to your data. The Chart menu choice Chart options brings up a dialog box with several tabs. The parts of the chart which can be modified in the various tabbed sections are shown in the table below. Tab Functions Titles Allows you to add a main title for the chart as well as titles for primary and secondary X, and Y-axes. Axes Used to determine which axes are displayed and whether the X-axis is supposed to represent time or simply categories. If the data entered into the X-axis column of the data sheet looks like time (hh:mm, mm/dd/yy, etc.) Microsoft Graph should format the X-axis appropriately. Gridlines You choose which horizontal and vertical gridlines will be displayed. There are major and minor gridlines available. Legend Data Labels Data Table Select whether or not to display a legend and where to position it. You may choose to show the value of a data point next to it, or display the point s X-coordinate (label). The default is not to display data labels and is normally the best choice. You may elect to display a table of the data with the chart. Before changing the chart type it is a good idea to replace the sample data with your own. To change the chart type, under the Chart menu, select Chart type To add axis and other labels, from the Chart menu, select Chart options. Intermediate PowerPoint Page. 3

5 Line Charts and Scatter Plots A common chart type for scientific presentations is the plain line graph. PowerPoint (actually Microsoft Graph) has two types that look similar, but behave very differently. They are called a Line chart and an X Y (scatter) chart. The big difference is in how X values are treated. In a Line chart, they are simply treated as labels and placed at equal distances along the X-axis. Even if they are real numbers, they are treated as labels. With X Y scatter charts, if the X values are numbers, they are plotted along the X-axis according to their value. The X-axis can also be scaled, given maximum and minimum values. (If the X data is text, it is treated as labels.) Making a Line Chart. The simplest method is to create a new chart, enter the data, and change the chart type to be a line chart. There are several options. You may choose to have data points displayed or not. You may choose to have multiple lines stacked or not. With stacked lines, each value in the second data series is added to its corresponding value in the first series and the total is plotted. A variation is the 100% stacked line, where each data series is shown as a percentage of the total of all data series, with the last series being plotted as a straight line at 100%. A final option is a 3-D line, where the line looks more like a ribbon or tape. A key feature to remember is to put the X values in the first row (or column). If there is a blank row above (or column to the left) the values will be treated as the first data series. Data in Rows or Columns. Although the default is to have a series of values in a row, Microsoft Graph will also accept them running down a column. If you accidentally (or on purpose for your own good reasons!) enter the data in columns you can tell the program this. While still in graph editing mode, under the data menu there are options for each situation. There are also buttons on the toolbar to change this property as long as you are still in editing mode for the chart. Making an X Y Scatter Chart. An X Y Scatter plot is created in the same way as other charts. Add a new slide, of the chart layout type, and double click as instructed. You can also insert a chart in an existing slide using the Insert menu. Again, make sure that the X data is in the first row (or column) and that you delete any unnecessary rows and columns. Intermediate PowerPoint Page. 4

6 A Note About Error Bars: In the Format Data Series dialog box there is a tab for Y error bars don t get too excited! Even though you can add error bars to the data points, with such parameters as a number of standard deviations, or the standard error, they are scientifically meaningless! The error bars added are exactly the same size for each data point. If you choose the standard error for your error bars, they will indicate the standard error of the mean of all of the values in the series. Microsoft designs software for business people, not scientists, and they don t care as much about error!. If you want to make your graph look like it has real error bars, use the Percentage for the error amount. At least then the data points will have different sized error bars. By choosing the correct percentage, you may even produce something approaching reality. A better idea is to use the charting feature of Excel and paste the chart into your PowerPoint presentation. Since Office 97, Excel has had the ability to do Custom error bars that can take a standard deviation (or any other number) in a series with the other data and apply real error bars. Intermediate PowerPoint Page. 5

7 Making your Own Template Although PowerPoint comes with many designs, you may find that you are making the same changes to your favorite PowerPoint design every time you use it. In that case you can save some time by creating your own template. You can start from scratch, or you can start with one of the existing templates and customize it. Things you may wish to include on your own template are: the University wordmark, your name, your center logo, etc. There are actually as many as 4 slide masters (to use PowerPoint terminology) to create or change. There are masters for the title slide, slides other than the title slide (PowerPoint calls it a Slide master ), handouts and notes pages. You can usually get by with only creating/changing the Title master and the Slide master. Make a Title Slide Master You will probably want to start with a new presentation, either a blank presentation, or a design that is close to what you want. To make changes to the Title Slide master, from the View menu, choose Master, then Title Master. Now you are presented with the basic template for the title slide. You can change the font, size and color of the text area used for the title, subtitle, and various footers. You can change the background colors, shading, etc. You can add/remove/modify any graphics that are on the slide. One of the common additions made is of a graphic of the company logo. (A bitmap of the University of Minnesota Wordmark and a veterinary caduceus are on the disk you received with the materials for this workshop for your use, if desired.) When the title slide master looks the way you want it, you click on the Close button of the small Master control box that appears on the screen when you view a master. The design you create here only applies to the title slide of a presentation. To create a template for all of the other slides, you must alter the Slide Master. Make a Slide Master All of the slides, other than the title, are under the control of the Slide Master. From the View menu, choose Master, then Slide Master. Again you can change many features of the design. You should bear in mind that this master governs the slides that will contain the text of a presentation and any charts included. Graphics and fancy shadings should be used with caution. Too many visual elements tend to detract from the information being presented. Again, to exit from the master editing mode, click on the Close button of the small Master control box. You can also make changes to the master for the speaker notes pages and handouts. Intermediate PowerPoint Page. 6

8 Saving a Template Once both of the slide types have been modified (and the handout and notes master if desired) have been customized, they need to be saved for future use. From the File menu, choose Save as. This will bring up a dialog box where some decisions have to be made. The first thing to be changed is the file type. The down arrow to the right of the Save as type box provides a list of the types available. To save a master for future use select the Presentation Template (.POT) file type. Next you have to decide where to put the template. The most logical place is the directory where all of the other presentation templates are stored. This should be in the folder: C:\Program Files\Microsoft Office\Templates\Presentation Designs. (or something like that!) If your custom design is stored here, it will be available when you choose New from the File menu, or begin PowerPoint by using a template. If you choose to store your design somewhere else, you will have to use it in the future by using the File menu s Open command and opening a presentation template (.POT). You will also have to remember where you put it! Intermediate PowerPoint Page. 7

9 On Screen Presentations Special Effects Transitions You may apply special transitions to go from one slide to another. Some of the effects available include fades, wipes and dissolves from top, bottom or corners of the screen. You can have a different transition for every slide or use the same one throughout the whole presentation. Transitions are set through the Slide Show menu. When selecting different transitions for each slide, the transition applies as the slide appears on the screen. The transition effect for the next slide will determine how it goes away! Builds A build is when a bulleted list appears on the screen one bullet at a time. PowerPoint even lets you build your list one word, or even one letter at a time. When subsequent bullets appear, you may have PowerPoint dim the previous bullet. You do this by selecting a color for the text to dim to. It works best if the text is presented first in a strong color, with the dim color being a paler version of the original. PowerPoint can also hide the previous bullets. PowerPoint does not refer to these effects as builds they are available from the Custom Animation choice on the Slide Show menu. Click on the text you want to animate before accessing the menu. Flying words, letters & graphics. Anything that appears on the screen can be animated! With a slide with many components on the screen, from the Slide Show menu, select Custom Animation. (Alternately, a right click on the component brings up a menu where Custom Animation can be selected.) The Timing tab shows a list of all of the elements of a slide. The top window shows those which are animated, while the bottom window lists those which are not. The Effects tab keeps the top window (animated elements). When an element is selected, it is outlined in the thumbnail and the properties of the animation are displayed. It is beyond the scope of this handout (and even the workshop) to discuss all of the effects available. A summary of the tabbed sections and their functions is provided in the table on the next page. The best way to find out is to experiment. Note that the animation effects can be applied to an individual slide, or by setting it in a master it will apply to all of the slides in a presentation. Again, just because it s there, you don t have to use it. Too many animations and special effects can be very distracting, especially if you are going through a lot of slides quickly. Professional audiences want to concentrate on the content, not the entertainment! Intermediate PowerPoint Page. 8

10 Custom Animation tabs and their functions. Tab Name Function(s) Options to try Timing Choose the objects to animate, their order, and whether to animate on a mouse click or by time. (When an object is selected, it is moved from the without animation box to the Animation order box. Effects Chart effects Play settings Determine how the selected object is animated. The effects are applied to the object selected in the Animation order box For charts only. Controls the building of charts by adding bars, lines, etc by mouse click or time Used mostly to control the playing of various sound effects. It can be anything from a.wav file to a track from a CD. Choose Title 1 and animate it by time make is short! Anything goes! I would leave the After animation box with the default, and Introduce text at All at once for the title slide. For the bulleted list, pick a color for the After animation and try some of the options for Introduce text. Since the lab computers have no speakers, choosing a sound will have no effect! Try animating individual elements. Make sure that the timing is set to a short interval, and not a mouse click or you will wear out your mouse finger. Without sound on the lab computers, these options cannot be sampled. Sounds will not usually be appropriate in normal presentation situations either. Adding Movie Clips. If a picture is worth a thousand words, a movie is priceless. Actually there is a cost. Video clips tend to be very large files. Also, unlike pictures, they are not actually incorporated into the PowerPoint presentation. Instead, a window is placed in the slide and it is linked to the video clip file. There are several ways of incorporating video depending on the version of PowerPoint you are using ant the file format of the video clip. Occasionally, the clip will simply not play on certain combinations of laptop and LCD projector. You should test your setup thoroughly to guarantee that it will work. If there is time and interest, the process of adding a video clip to a PowerPoint presentation will be demonstrated. Intermediate PowerPoint Page. 9

PowerPoint 2007 The Basics

PowerPoint 2007 The Basics Opening Window PowerPoint 2007 The Basics Ribbon Office Button Navigation Bar Slide View Outline View Design Area Notes Area Status Bar The Ribbon The Ribbon replaces the Menu bar that we have seen in

More information

Advanced Presentation Features and Animation

Advanced Presentation Features and Animation There are three features that you should remember as you work within PowerPoint 2007: the Microsoft Office Button, the Quick Access Toolbar, and the Ribbon. The function of these features will be more

More information

Microsoft PowerPoint 2013 Part 2: Notes, Links, & Graphics. Choosing a Design. Adding Content Exercise. Inserting Screen Shots.

Microsoft PowerPoint 2013 Part 2: Notes, Links, & Graphics. Choosing a Design. Adding Content Exercise. Inserting Screen Shots. Microsoft PowerPoint 2013 Part 2: Notes, Links, & Graphics Choosing a Design Open PowerPoint. Click on Blank Presentation. Click on the Design tab. Click on the design tab of your choice. Adding Content

More information

PowerPoint Lesson 1 Microsoft Word Basics

PowerPoint Lesson 1 Microsoft Word Basics Microsoft Word Basics Microsoft Office 2010 Introductory 1 Objectives Start PowerPoint, and understand the elements of the PowerPoint window. Open an existing presentation, and save it with a new name.

More information

Microsoft Office XP Intermediate Power Point: Advanced capabilities

Microsoft Office XP Intermediate Power Point: Advanced capabilities Microsoft Office XP Intermediate Power Point: Advanced capabilities Objective 1: Format presentation using slide masters. Slide Masters Every presentation has slide masters that control the overall appearance

More information

Microsoft. PowerPoint 2010. Basics. 1 Web Page:

Microsoft. PowerPoint 2010. Basics.   1 Web Page: Microsoft PowerPoint 2010 Basics Email: training@health.ufl.edu 1 Web Page: http://training.health.ufl.edu Microsoft PowerPoint 2010 Basics Creating a Slide Show Presentation 2.0 hour This workshop assumes

More information

Power Point 2003 Table of Contents

Power Point 2003 Table of Contents Power Point 2003 Table of Contents Creating a Presentation... 2 Selecting Background and Format for Slide... 3 Creating the Title Slide... 4 Adding a New Slide... 5 Types of Text for a Slide: Taken from

More information

Beginning PowerPoint: 2007 A Presentation Software

Beginning PowerPoint: 2007 A Presentation Software Beginning PowerPoint: 2007 A Presentation Software Objective 1: Review Screen Layout PowerPoint 2007 offers a new user interface. The top portion of the window has a new structure for PowerPoint commands.

More information

EDIT202 PowerPoint Lab Assignment Guidelines

EDIT202 PowerPoint Lab Assignment Guidelines EDIT202 PowerPoint Lab Assignment Guidelines 1. Create a folder named LABSEC-CCID-PowerPoint. 2. Download the PowerPoint-Sample.avi video file from the course WebCT/Moodle site and save it into your newly

More information

Introduction to Microsoft PowerPoint 2010

Introduction to Microsoft PowerPoint 2010 Introduction to Microsoft PowerPoint 2010 This class is designed to cover the following basics: Creating a presentation Adding new slides Applying design themes Adding text and content Animating text and

More information

Trial 9 No Pill Placebo Drug Trial 4. Trial 6.

Trial 9 No Pill Placebo Drug Trial 4. Trial 6. An essential part of science is communication of research results. In addition to written descriptions and interpretations, the data are presented in a figure that shows, in a visual format, the effect

More information

Introduction to Microsoft PowerPoint 2010

Introduction to Microsoft PowerPoint 2010 Introduction to Microsoft PowerPoint 2010 This class is designed to cover the following basics: Creating a presentation Applying design themes Adding new slides Adding text and content Creating a background

More information

Microsoft PowerPoint 2013 Part 1: The Basics. Opening PowerPoint. Theme variations. Page 1 of 13. Double click on the PowerPoint icon on the desktop.

Microsoft PowerPoint 2013 Part 1: The Basics. Opening PowerPoint. Theme variations. Page 1 of 13. Double click on the PowerPoint icon on the desktop. Microsoft PowerPoint 2013 Part 1: The Basics Opening PowerPoint Double click on the PowerPoint icon on the desktop. When you first open PowerPoint you will see a list of new presentation themes. You can

More information

PowerPoint Intermediate 2013

PowerPoint Intermediate 2013 PowerPoint Intermediate 2013 I. Creating a Slide Master A. Using the design feature of PowerPoint essentially sets up similar formatting for all of your slides within a presentation. However, there are

More information

PowerPoint Basics (Office XP / Windows 2003 / Macintosh)

PowerPoint Basics (Office XP / Windows 2003 / Macintosh) PowerPoint Basics (Office XP / Windows 2003 / Macintosh) Microsoft PowerPoint is software that allows you to create custom presentations incorporating text, color, graphics, and animation. PowerPoint (PP)

More information

PowerPoint Workshop Joan S. Weeks SLIS Computer Labs Mgr. September 23, 2010

PowerPoint Workshop  Joan S. Weeks SLIS Computer Labs Mgr. September 23, 2010 PowerPoint Workshop Joan S. Weeks SLIS Computer Labs Mgr. September 23, 2010 Creating a PowerPoint Presentation A. Opening PowerPoint Click on the PowerPoint icon on your desktop or All programs>>msoffice>powerpoint

More information

PowerPoint: Masters & Multimedia Quick Reference

PowerPoint: Masters & Multimedia Quick Reference PowerPoint: Masters & Multimedia Quick Reference Create and customize one or more slide masters For each slide master that you want to create, do the following: 1. Open a blank presentation. 2. On the

More information

Creating a Slide Show with PowerPoint

Creating a Slide Show with PowerPoint Introduction PowerPoint is a program for presenting electronic slide shows. It allows animated images and text to be displayed on screen or on a projector, with variable timing between successive screens.

More information

PowerPoint Contents 1.0 POWERPOINT INTRODUCTION POWERPOINT TERMS STARTING POWERPOINT POWERPOINT S OPENING WINDOW 4

PowerPoint Contents 1.0 POWERPOINT INTRODUCTION POWERPOINT TERMS STARTING POWERPOINT POWERPOINT S OPENING WINDOW 4 Contents PowerPoint 2003 1.0 POWERPOINT INTRODUCTION 2 2.0 POWERPOINT TERMS 2 3.0 STARTING POWERPOINT 3 4.0 POWERPOINT S OPENING WINDOW 4 5.0 CREATE A NEW PRESENTATION 5 6.0 EDITING SLIDES 7 7.0 USING

More information

OpenOffice Impress (Presentation Software) Tutorial

OpenOffice Impress (Presentation Software) Tutorial OpenOffice Impress (Presentation Software) Tutorial Table of Contents Introduction...3 Starting OpenOffice Impress...3 Looking at the Screen...4 Creating an Empty (Blank) Presentation...5 Adding Information

More information

Microsoft PowerPoint 2010

Microsoft PowerPoint 2010 Microsoft PowerPoint 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Contents Microsoft Office Interface... 4 File Ribbon Tab... 5 Microsoft Office Quick Access Toolbar...

More information

The Center for Teaching, Learning, & Technology

The Center for Teaching, Learning, & Technology The Center for Teaching, Learning, & Technology Instructional Technology Workshops Microsoft PowerPoint 2010 Essentials Albert Robinson / Delwar Sayeed Faculty and Staff Development Programs Colston Hall

More information

IDSC Instructional Development Support Center

IDSC Instructional Development Support Center IDSC Instructional Development Support Center Getting Started with PowerPoint 2010 Nimitz 107 (410) 2932508 Objectives PowerPoint is a powerful tool for creating or enhancing presentation. This workshop

More information

PowerPoint 2016 Part I - Building a Presentation

PowerPoint 2016 Part I - Building a Presentation PowerPoint 2016 Part I - Building a Presentation What is PowerPoint? PowerPoint is presentation software that helps you quickly and efficiently create dynamic, professional-looking presentations through

More information

PowerPoint Microsoft Office PowerPoint 2007 Drop-Down Toolbars Ribbon Tabs Menu Bar Groups Insert Slide Show Home Dialog Launcher Arrow

PowerPoint Microsoft Office PowerPoint 2007 Drop-Down Toolbars Ribbon Tabs Menu Bar Groups Insert Slide Show Home Dialog Launcher Arrow PowerPoint A presentation is a collection of information for delivery to a specific audience. A PowerPoint presentation is a collection of electronic slides which can contain text, tables, graphics, pictures,

More information

Microsoft Power Point

Microsoft Power Point Prepared by CIT x7670 / cit@hope.edu Microsoft Power Point 1. Open MS PowerPoint. Click File, New. 2. Choose Blank Presentation or Design Templates. a) Blank Presentation allows you to create your own

More information

Microsoft PowerPoint 2010 Handout

Microsoft PowerPoint 2010 Handout Microsoft PowerPoint 2010 Handout PowerPoint is a presentation software program that is part of the Microsoft Office package. This program helps you to enhance your oral presentation and keep the audience

More information

POWER BASICS. Creating a slide from scratch. Adding text to a slide. Adding another slide. Saving Your Presentation.

POWER BASICS. Creating a slide from scratch. Adding text to a slide. Adding another slide. Saving Your Presentation. Creating a slide from scratch POWER BASICS 1. Open the PowerPoint program. The PowerPoint dialog box appears. 2. In the PowerPoint dialog box, click the Blank Presentation option button. The New Slide

More information

Scientific Graphing in Excel 2010

Scientific Graphing in Excel 2010 Scientific Graphing in Excel 2010 When you start Excel, you will see the screen below. Various parts of the display are labelled in red, with arrows, to define the terms used in the remainder of this overview.

More information

This activity will show you how to draw graphs of algebraic functions in Excel.

This activity will show you how to draw graphs of algebraic functions in Excel. This activity will show you how to draw graphs of algebraic functions in Excel. Open a new Excel workbook. This is Excel in Office 2007. You may not have used this version before but it is very much the

More information

Creating Presentation

Creating Presentation 206 :: Data Entry Operations 9 Creating Presentation 9.1 INTRODUCTION Whenever you appear in front of one or more people to present your ideas, deliver speech, give classroom lecture, organize computer

More information

PowerPoint. Listed below are the objectives for this course.

PowerPoint. Listed below are the objectives for this course. PowerPoint Welcome to the People s Resource Center s (PRC) PowerPoint Course. This course will give you a solid foundation in the use of PowerPoint as a presentation tool. Throughout the course, hands-on

More information

PowerPoint 2007 Basics Website: http://etc.usf.edu/te/

PowerPoint 2007 Basics Website: http://etc.usf.edu/te/ Website: http://etc.usf.edu/te/ PowerPoint is the presentation program included in the Microsoft Office suite. With PowerPoint, you can create engaging presentations that can be presented in person, online,

More information

PowerPoint. Tips and Tricks

PowerPoint. Tips and Tricks PowerPoint Tips and Tricks Important Guidelines to Remember Use contrasting colors for background and text Use easy to read fonts Five or six bullets per page with only 5 or six words in a bullet Over

More information

Introduction To Microsoft Office PowerPoint 2007. Bob Booth July 2008 AP-PPT5

Introduction To Microsoft Office PowerPoint 2007. Bob Booth July 2008 AP-PPT5 Introduction To Microsoft Office PowerPoint 2007. Bob Booth July 2008 AP-PPT5 University of Sheffield Contents 1. INTRODUCTION... 3 2. GETTING STARTED... 4 2.1 STARTING POWERPOINT... 4 3. THE USER INTERFACE...

More information

PowerPoint Basics. An introduction to presentation software. Phone: 392-3900 SCIENCE SKILL SOLUTIONS TECH CENTER

PowerPoint Basics. An introduction to presentation software. Phone: 392-3900   SCIENCE SKILL SOLUTIONS TECH CENTER PowerPoint Basics An introduction to presentation software Phone: 392-3900 Email: training@vpha.ufl.edu TECH SKILL SOLUTIONS FOR THE HEALTH SCIENCE CENTER Last modified December 2001 TABLE OF CONTENTS

More information

New characteristics of Office 2007 software

New characteristics of Office 2007 software New characteristics of Office 2007 software Table of Contents p. 2 Office Button p. 2 Quick Access Toolbar p. 2 Close a Document p. 2 Print Preview p. 2 Help button p. 3 Ribbons p. 4 Some Common Functions

More information

I ntroduction. Accessing Microsoft PowerPoint. Anatomy of a PowerPoint Window

I ntroduction. Accessing Microsoft PowerPoint. Anatomy of a PowerPoint Window Accessing Microsoft PowerPoint To access Microsoft PowerPoint from your home computer, you will probably either use the Start menu to select the program or double-click on an icon on the Desktop. To open

More information

Microsoft Office PowerPoint 2003. Creating a new presentation from a design template. Creating a new presentation from a design template

Microsoft Office PowerPoint 2003. Creating a new presentation from a design template. Creating a new presentation from a design template Microsoft Office PowerPoint 2003 Tutorial 2 Applying and Modifying Text and Graphic Objects 1 Creating a new presentation from a design template Click File on the menu bar, and then click New Click the

More information

Job Aid. MS PowerPoint ICT Training

Job Aid. MS PowerPoint ICT Training MS PowerPoint ICT Training Updated: May 2002 Job Aid Prepared by Luc Gelinas Updated by Oksana Maibroda Introduction to PowerPoint for Mac Microsoft PowerPoint is a great tool for presenting information.

More information

MICROSOFT POWERPOINT 2011 FORMAT A PRESENTATION

MICROSOFT POWERPOINT 2011 FORMAT A PRESENTATION MICROSOFT POWERPOINT 2011 FORMAT A PRESENTATION Lasted Edited: 2012-07-10 1 Use themes... 4 Change slide size... 4 Apply a theme to a presentation... 4 Change the color, font or effects of a theme... 5

More information

ECDL. European Computer Driving Licence. ECDL Presentation BCS ITQ L2 Presentation Software. Syllabus Version 5.0

ECDL. European Computer Driving Licence. ECDL Presentation BCS ITQ L2 Presentation Software. Syllabus Version 5.0 ECDL European Computer Driving Licence ECDL Presentation BCS ITQ L2 Presentation Software Using Microsoft PowerPoint 2016 Syllabus Version 5.0 This training, which has been approved by BCS, The Chartered

More information

Microsoft PowerPoint 2004 Activities - Mac

Microsoft PowerPoint 2004 Activities - Mac Microsoft PowerPoint 2004 Activities - Mac Activity 1 Creating a new blank presentation 1. Open Microsoft PowerPoint. 2. Select PowerPoint Presentation from the Project Gallery. (Choose File>New Presentation

More information

PowerPoint for Teachers

PowerPoint for Teachers Ross Rogers rrogers@media.utah.edu 801-585-7905 PowerPoint for Teachers Create Your Own Show Create a blank presentation. Choose title slide, bullet slide, clip art slide, and several object slides (table,

More information

A Beginner s Guide to PowerPoint 2010

A Beginner s Guide to PowerPoint 2010 A Beginner s Guide to PowerPoint 2010 I. The Opening Screen You will see the default opening screen is actually composed of three parts: 1. The Slides/Outline tabs on the left which displays thumbnails

More information

Microsoft PowerPoint 2011

Microsoft PowerPoint 2011 Microsoft PowerPoint 2011 Prepared by Computing Services at the Eastman School of Music May 2011 Table of Contents New Look in Microsoft Office 2011... 4 Standard Toolbar... 4 Ribbon... 4 Appearance of

More information

POWERPOINT: BEFORE YOU BEGIN

POWERPOINT: BEFORE YOU BEGIN POWERPOINT: BEFORE YOU BEGIN Text, graphics, photos, charts, graphs, sound and more can all be included in a PowerPoint presentation. Your presentation can be as simple or as complicated as you choose

More information

Column In a Column chart, vertical bars represent values. Bar In a Bar chart, horizontal bars represent values.

Column In a Column chart, vertical bars represent values. Bar In a Bar chart, horizontal bars represent values. Using Charts in Excel 2007 What is a Chart? A chart is a graphic representation of worksheet data. Presenting information in the form of a chart is often one of the best ways to analyze data as well as

More information

Microsoft. Office PowerPoint Training. I N S T I T U T E for A D V A N C E D S T U D Y. Information Technology Group presents:

Microsoft. Office PowerPoint Training. I N S T I T U T E for A D V A N C E D S T U D Y. Information Technology Group presents: I N S T I T U T E for A D V A N C E D S T U D Y I N - H O U S E C O M P U T E R T R A I N I N G Information Technology Group presents: Microsoft Office PowerPoint 2003 Training Creating your presentation

More information

Excel 2010 Cheat Sheet

Excel 2010 Cheat Sheet Excel 2010 Cheat Sheet April 20, 2012 Toolbar customize click on arrow and then check the ones you want a shortcut for File Tab (has new, open save, print, and shows recent documents) Save, Open, New,

More information

Lecture Notes on MS PowerPoint Edited by Abbas Vattoli

Lecture Notes on MS PowerPoint Edited by Abbas Vattoli Lecture Notes on MS PowerPoint Edited by Abbas Vattoli Microsoft Office PowerPoint "PowerPoint" refers to Microsoft PowerPoint, a program that allows the user to design a presentation that consists of

More information

1. Oral Presentations

1. Oral Presentations Learning Development Service Introduction to PowerPoint: 1. Oral Presentations Using Microsoft PowerPoint 2013 Dr Helen Dixon Information Services Teaching and Learning James Diffin Learning Development

More information

PEMBINA TRAILS SCHOOL DIVISION. Information Technology Department

PEMBINA TRAILS SCHOOL DIVISION. Information Technology Department Information Technology Department Intro to Microsoft PowerPoint 2003 INFORMATION TECHNOLOGY DEPT. Introduction to Microsoft PowerPoint 2003 Ivone B. Kordic Instructional Technology Assistant Information

More information

PowerPoint XP Basics For Beginners. Features of Presentation Software

PowerPoint XP Basics For Beginners. Features of Presentation Software PowerPoint XP Basics For Beginners A presentation graphics program is a computer program you use to organize and present information. Whether you are presenting content concepts to your class or making

More information

Presentations and PowerPoint

Presentations and PowerPoint V-1.1 PART V Presentations and PowerPoint V-1.2 Computer Fundamentals V-1.3 LESSON 1 Creating a Presentation After completing this lesson, you will be able to: Start Microsoft PowerPoint. Explore the PowerPoint

More information

Getting started with PowerPoint (2013)

Getting started with PowerPoint (2013) Getting started with PowerPoint (2013) IT Documentation Team, updated December 2014. (Reviewed July 2015) Introduction The core element of Microsoft PowerPoint is a set of slides, which can contain text,

More information

Microsoft PowerPoint 2010 Basics

Microsoft PowerPoint 2010 Basics Microsoft PowerPoint 2010 Basics Starting Word 2010 with XP Click the Start Button, All Programs, Microsoft Office, Microsoft PowerPoint 2010 Starting Word 2010 with 07 Click the Microsoft Office Button

More information

Excel -- Creating Charts

Excel -- Creating Charts Excel -- Creating Charts The saying goes, A picture is worth a thousand words, and so true. Professional looking charts give visual enhancement to your statistics, fiscal reports or presentation. Excel

More information

Creating a Presentation with PowerPoint 2003. I. Introduction. II. Getting Started in PowerPoint

Creating a Presentation with PowerPoint 2003. I. Introduction. II. Getting Started in PowerPoint Creating a Presentation with PowerPoint 2003 I. Introduction With PowerPoint 2003 you can produce professional-looking on-screen presentations and handouts. When you create your presentation, you can use

More information

Microsoft PowerPoint 2010

Microsoft PowerPoint 2010 Microsoft PowerPoint 2010 Starting PowerPoint... 2 PowerPoint Window Properties... 2 The Ribbon... 3 Default Tabs... 3 Contextual Tabs... 3 Minimizing and Restoring the Ribbon... 4 The Backstage View...

More information

Microsoft Excel 2010 Prepared by Computing Services at the Eastman School of Music July 2010

Microsoft Excel 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Microsoft Excel 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Contents Microsoft Office Interface... 4 File Ribbon Tab... 5 Microsoft Office Quick Access Toolbar... 6 Appearance

More information

PowerPoint Tutorial 1: Creating a Presentation

PowerPoint Tutorial 1: Creating a Presentation PowerPoint Tutorial 1: Creating a Presentation Microsoft Office 2013 2013 Objectives Plan and create a new presentation Create a title slide and slides with bulleted lists Change the theme Open an existing

More information

Microsoft Office 2010

Microsoft Office 2010 PowerPoint Tutorial 1: Creating a Microsoft Office 2010 Objectives Plan and create a new presentation Create a title slide and slides with bulleted lists Change the theme Open an existing PowerPoint presentation

More information

Microsoft PowerPoint 2008 for the Mac

Microsoft PowerPoint 2008 for the Mac Microsoft PowerPoint 2008 for the Mac Hands-On Tour About this Guide Part 1: Getting Started About the Microsoft PowerPoint Window Create a New Presentation Save Your Presentation Compatibility with Previous

More information

Creating templates and slide masters in PowerPoint 2003

Creating templates and slide masters in PowerPoint 2003 Creating templates and slide masters in PowerPoint 2003 These days, it is not enough to create a presentation with interesting and exciting content; you have to create one with interesting and exciting

More information

Formulas, Functions and Charts

Formulas, Functions and Charts Formulas, Functions and Charts :: 167 8 Formulas, Functions and Charts 8.1 INTRODUCTION In this leson you can enter formula and functions and perform mathematical calcualtions. You will also be able to

More information

Using PowerPoint Short Course

Using PowerPoint Short Course Using PowerPoint Short Course PowerPoint is a software package that enables you to create presentation slides. Your presentation can include Text and Bulleted points, Tables, Graphs even Flow charts. To

More information

Microsoft Office Excel 2007 Key Features. Office of Enterprise Development and Support Applications Support Group

Microsoft Office Excel 2007 Key Features. Office of Enterprise Development and Support Applications Support Group Microsoft Office Excel 2007 Key Features Office of Enterprise Development and Support Applications Support Group 2011 TABLE OF CONTENTS Office of Enterprise Development & Support Acknowledgment. 3 Introduction.

More information

Microsoft PowerPoint 2011

Microsoft PowerPoint 2011 Microsoft PowerPoint 2011 Starting PowerPoint... 2 Creating Slides in Your Presentation... 3 Beginning with the Title Slide... 3 Inserting a New Slide... 3 Adding an Image to a Slide... 4 Downloading Images

More information

Microsoft PowerPoint 2010

Microsoft PowerPoint 2010 Microsoft PowerPoint 2010 Quick Reference Guide Union Institute & University Contents Using Help (F1)... 4 Opening PowerPoint... 4 Window Contents:... 4 Title Bar... 4 Control Buttons... 4 File tab...

More information

PowerPoint Presentations with PowerPoint. IT Services

PowerPoint Presentations with PowerPoint.  IT Services IT Services PowerPoint 2010 Presentations with PowerPoint University templates Design and layout Text Shapes Hyperlinks Animation and transitions Present to an audience Images The Slide Master Tables and

More information

INTRODUCTION TO COMPUTER CONCEPTS CSIT 100 LAB: MICROSOFT POWERPOINT

INTRODUCTION TO COMPUTER CONCEPTS CSIT 100 LAB: MICROSOFT POWERPOINT INTRODUCTION TO COMPUTER CONCEPTS CSIT 100 LAB: MICROSOFT POWERPOINT Starting PowerPoint 1. Click the Start button 2. Click on Microsoft Office PowerPoint on the Programs menu. If you don t see it there,

More information

COURSE CONTENT POWERPOINT BASIC ONE DAY

COURSE CONTENT POWERPOINT BASIC ONE DAY COURSE CONTENT POWERPOINT BASIC ONE DAY INTRODUCTION CREATING A PRESENTATION OPENING A TEMPLATE GETTING YOURSELF ORIENTATED WITH THE POWERPOINT SCREEN THE OFFICE BUTTON THE TITLE BAR THE RIBBON GROUPS

More information

Microsoft Excel 2010: Create a Chart from Start to Finish. Learn about charts

Microsoft Excel 2010: Create a Chart from Start to Finish. Learn about charts Microsoft Excel no longer provides the chart wizard. Instead, you can create a basic chart by clicking the chart type that you want on the Insert tab in the Charts group. To create a chart that displays

More information

The very basic basics of PowerPoint XP

The very basic basics of PowerPoint XP The very basic basics of PowerPoint XP TO START The above window automatically shows when you first start PowerPoint. At this point, there are several options to consider when you start: 1) Do you want

More information

Maximizing the Use of Slide Masters to Make Global Changes in PowerPoint

Maximizing the Use of Slide Masters to Make Global Changes in PowerPoint Maximizing the Use of Slide Masters to Make Global Changes in PowerPoint This document provides instructions for using slide masters in Microsoft PowerPoint. Slide masters allow you to make a change just

More information

PowerPoint 2013 Basics of Creating a PowerPoint Presentation

PowerPoint 2013 Basics of Creating a PowerPoint Presentation Revision 4 (01-31-2014) PowerPoint 2013 Basics of Creating a PowerPoint Presentation MICROSOFT POWERPOINT PowerPoint is software that lets you create visual presentations. PowerPoint presentations are

More information

University of Arizona Information Commons Training Page 2 of 17

University of Arizona Information Commons Training Page 2 of 17 University of Arizona Information Commons Training Page 1 of 17 PowerPoint XP PERFORMING BASIC OPERATIONS WITH POWERPOINT XP USER GUIDE OBJECTIVES: Objective #1 - The employee will understand the basic

More information

POWERPOINT 2010 CREATING POWERPOINT SHOWS TO START POWERPOINT UNDERSTANDING THE LAYOUT OF THE SCREEN. Normal View

POWERPOINT 2010 CREATING POWERPOINT SHOWS TO START POWERPOINT UNDERSTANDING THE LAYOUT OF THE SCREEN. Normal View POWERPOINT 2010 CREATING POWERPOINT SHOWS You can create a presentation in PowerPoint in two different ways, by using a template or starting with a blank presentation. As the content of the presentation

More information

PowerPoint 2010 Cheat Sheet

PowerPoint 2010 Cheat Sheet PowerPoint 2010 Cheat Sheet April 20, 2012 Toolbar customize click on arrow and then check the ones you want a shortcut for File Tab (has new, open save, print, and shows recent documents) Save, Open,

More information

Faculty and Staff Development Program. Welcome. Microsoft PowerPoint 2013 Fundamentals Workshop

Faculty and Staff Development Program. Welcome. Microsoft PowerPoint 2013 Fundamentals Workshop Faculty and Staff Development Program Welcome Microsoft PowerPoint 2013 Fundamentals Workshop File: Microsoft PowerPoint 2010 Fundamentals Page 1 of 43 October 10, 2013 Microsoft PowerPoint 2013 Fundamentals

More information

Create Charts in Excel

Create Charts in Excel Create Charts in Excel Table of Contents OVERVIEW OF CHARTING... 1 AVAILABLE CHART TYPES... 2 PIE CHARTS... 2 BAR CHARTS... 3 CREATING CHARTS IN EXCEL... 3 CREATE A CHART... 3 HOW TO CHANGE THE LOCATION

More information

Microsoft PowerPoint 2010 Animating Text (Level 3)

Microsoft PowerPoint 2010 Animating Text (Level 3) IT Services Microsoft PowerPoint 2010 Animating Text (Level 3) Contents Introduction... 1 Built-in Text Animation... 1 Applying Simple Animations... 1 Custom Animation... 2 Changing and Removing Animation

More information

PowerPoint Work Shop Series Intro to Power Point Working with PowerPoint Accessing PowerPoint Presentations

PowerPoint Work Shop Series Intro to Power Point Working with PowerPoint Accessing PowerPoint Presentations PowerPoint Work Shop Series Intro to Power Point Working with PowerPoint Accessing PowerPoint Presentations Session 1: Intro to PowerPoint Objectives- Following the workshop, Intro to PowerPoint, attendees

More information

Introduction to PowerPoint 2010

Introduction to PowerPoint 2010 Introduction to PowerPoint 2010 PowerPoint is a system in the Microsoft Office Suite that enables you to present information in office meetings, lectures and seminars to create maximum impact in a minimal

More information

COURSE GUIDE. PowerPoint: Mac Version. Center for Teaching, Learning, and Technology GOUCHER COLLEGE

COURSE GUIDE. PowerPoint: Mac Version. Center for Teaching, Learning, and Technology GOUCHER COLLEGE COURSE GUIDE PowerPoint: Mac Version Center for Teaching, Learning, and Technology GOUCHER COLLEGE 410-337-6066 training@goucher.edu www.goucher.edu/training 2008 by Information Technology, Goucher College

More information

Figure 1: Excel s data grid and addressing

Figure 1: Excel s data grid and addressing This is meant to be a short tutorial in how to effectively use Microsoft Excel, a software package that most people are generally familiar with, to plot and analyze scientific data. Basic Excel: First

More information

2. Poster Presentations

2. Poster Presentations Learning Development Service Introduction to PowerPoint: 2. Poster Presentations Using Microsoft PowerPoint 2013 Dr Helen Dixon Information Services Teaching and Learning James Diffin Contents What this

More information

PowerPoint 102. For more information on the Library and programs, visit BCPLS 5/5/2010 PEMA

PowerPoint 102. For more information on the Library and programs, visit  BCPLS 5/5/2010 PEMA PowerPoint 102 Once you are comfortable with the basic parts of PowerPoint, the next step is to figure out how the more advanced tasks can be accomplished. Microsoft PowerPoint can be set up to run automatically,

More information

4 What s New in PowerPoint 2007

4 What s New in PowerPoint 2007 4 What s New in PowerPoint 2007 4.1 Overview of PowerPoint 2007 Microsoft Office PowerPoint 2007 is a presentation program which enables you to create robust, electronic slideshows. PowerPoint is used

More information

MS PowerPoint an overview

MS PowerPoint an overview MS PowerPoint 2010 - an overview Microsoft PowerPoint is a presentation program, i.e. a software package used to display information as a slide show. This short course is an introduction to Microsoft PowerPoint

More information

Search help. More on Office.com: images templates

Search help. More on Office.com: images templates Page 1 of 7 PowerPoint 2010 Home > PowerPoint 2010 Help and How-to > Getting started with PowerPoint Search help More on Office.com: images templates Basic tasks in PowerPoint 2010 Here are some basic

More information

IDSC Instructional Development Support Center

IDSC Instructional Development Support Center IDSC Instructional Development Support Center Microsoft PowerPoint 2010: Advanced Features Nimitz 107 (410) 2932508 Objectives PowerPoint is a powerful tool for creating and enhancing presentation. PowerPoint

More information

MICROSOFT POWERPOINT 2008 (MAC) INTERMEDIATE/ADVANCED FEATURES

MICROSOFT POWERPOINT 2008 (MAC) INTERMEDIATE/ADVANCED FEATURES MICROSOFT POWERPOINT 2008 (MAC) INTERMEDIATE/ADVANCED FEATURES Assignment to be complete before workshop 2 Part I: Design and Layout Tools Working With Slide Masters 2 Repositioning, Resizing, Rotating

More information

Excel 2007 Tutorial - Draft

Excel 2007 Tutorial - Draft These notes will serve as a guide and reminder of several features in Excel 2007 that make the use of a spreadsheet more like an interactive thinking tool. The basic features/options to be explored are:

More information

Advanced PowerPoint/Exercise 2 Creating A Presentation With Action Buttons and Hyperlinks

Advanced PowerPoint/Exercise 2 Creating A Presentation With Action Buttons and Hyperlinks Advanced PowerPoint/Exercise 2 Creating A Presentation With Action Buttons and Hyperlinks In your first presentation, you created links from Excel to PowerPoint. These links automatically updated the Investments

More information

ICT 1.6 Making Presentations Using Microsoft PowerPoint

ICT 1.6 Making Presentations Using Microsoft PowerPoint Unit 1: Introduction to Computer Literacy ICT 1.6 Making Presentations Using Microsoft PowerPoint ii ICT 1.6: Making Presentations Using Microsoft PowerPoint Acknowledgements Materials written and compiled

More information

Institute for Advanced Study

Institute for Advanced Study Institute for Advanced Study Information Technology Group 609 734 8044 * helpdesk@ias.edu Introduction to Microsoft PowerPoint 2007 2 10/12/2009 Document Overview TABLE OF CONTENTS INTRODUCTION TO POWERPOINT

More information

MS PowerPoint 2003 Basics

MS PowerPoint 2003 Basics MS PowerPoint 2003 Basics Email: training@health.ufl.edu Web site: http://training.health.ufl.edu Microsoft PowerPoint 2003 Basics 2.0 hours This workshop assumes no experience with Microsoft PowerPoint.

More information

Microsoft PowerPoint 2007

Microsoft PowerPoint 2007 1 Microsoft PowerPoint 2007 PowerPoint is currently the most common software used for making visual aids for presentations. It has been redesigned for the 2007 release with a much more user-friendly and

More information