Participate in an Adobe Connect Meeting For Meeting Participants

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1 Participate in an Adobe Connect Meeting For Meeting Participants Contents Contents... 1 Connection Test:... 2 Join a meeting:... 3 Change your status:... 3 Meeting Audio:... 3 Audio Setup Wizard:... 3 Voice-over-IP (VoIP):... 4 Microphone Rights:... 4 Chat:... 4 Sharing Webcam Video:... 5 To Share a PowerPoint Presentation:

2 Participate in an Adobe Connect Meeting For Meeting Participants Adobe Connect is an enterprise web conferencing solution for online meetings, elearning and webinars used by leading corporations and government agencies. This Visual Quick Start Guide provides you with the basics participating in an Adobe Connect meeting, virtual classroom, or webinar. Connection Test: 1. It is recommended that you test your computer prior to attending a meeting. You can do this by going to 2. The Connection Test checks your computer to make sure all system requirements are met. If you pass the first three steps of the test, then you are ready to participate in a meeting. 3. If you do not pass any of the first three steps of the test, perform the suggested actions and run the test again. 2

3 Join a meeting: 1. You can access Adobe Connect by one of the following ways: invitation received from your professor with meeting access information Link within the course in MyClasses When the meeting time arrives, click on the link or enter the URL into your favorite web browser. 2. The meeting login screen appears. Choose Enter as a Guest, type in your first and last name, and click Enter Room. (Figure 1) 3. The meeting launches in your browser. If the meeting host has not yet arrived to the meeting or meeting security requires the host to approve your attendance, you will be placed in a waiting room. (Figure 2) 4. Once the meeting host accepts you into the meeting, the meeting room interface appears. Figure 1: Enter Meeting Guest Change your status: Within a meeting, you can also change your status to provide feedback to the presenter and other attendees. To change your status: 1. Click the arrow on the Status Options dropdown list on the Application Bar. (Figure 3) 2. Select your desired status option. TIPS: If you select an option above the line such as Agree or Step Away, your status remains until you choose Clear Status. If you choose an option below the line such as Speed Up or Applause, your status automatically clears itself after a number of seconds. When you set your status, an icon appears next to your name in the Attendees pod. Meeting Audio: Audio Setup Wizard: It is highly recommended that you run through the Audio Setup Wizard before the start of the meeting. To do this: 1. Select Audio Setup Wizard from the Meeting Menu on the Application Bar at the top of your screen. (Figure 4) 2. Follow the wizard steps to complete the setup. Figure 2: Waiting Room Figure 3: Status Options Figure 4: Audio Setup Wizard 3

4 Voice-over-IP (VoIP): With Voice-over-IP, you can hear meeting audio through your computer speakers or headset. If a meeting participant is speaking, you will see a microphone icon next to their name. Microphone Rights: In some cases, your instructor may give you the ability to broadcast audio using VoIP. When this is the case, a dialog will alert you that you have the rights to use your microphone. Click the Speak Now link to activate the microphone icon in the Application Bar at the top of your screen. (Adobe Flash may prompt you for permission. Click Allow to grant permission.) Tip: If the microphone icon is not green, you might need to connect your Audio. To do this, click the drop-down arrow next to the microphone icon in the Application Bar and select Connect My Audio Chat: 1. To send a message to everyone, simply type your message in the chat pod and click enter or click the send icon. 2. To chat privately with the meeting Hosts, Presenters, or one of the attendees, click the Chat Pod Options button, click Start Chat With, and select one of the available options. Figure 5: Chat Pod - Everyone 4

5 Sharing Webcam Video: Your instructor may ask you to use your webcam to share video. When this is the case, a button enabling you to share your webcam will appear on the video pod. To share your camera, make sure your web cam is plugged in and click the Share My Webcam button. (Figure 6) Figure 6: Video Pod Adobe Flash may prompt you for permission. After granting permission, a webcam video preview appears. If you are happy with the preview, click Start Sharing to share your video with all participants. Tip: You can also click the webcam icon in the Application Bar to access your webcam and preferences. To Share a PowerPoint Presentation: In some cases, your instructor will grant you permission as Presenter in the meeting room. Presenters can share content from their computer including PowerPoint Presentations, Flash application files, images (JPEG files), Adobe PDF files, MP3 files, and FLV files. They can share their screen with all attendees. To share PowerPoint Content: 1. Upon granted access as a presenter by your instructor, you will have access to the Share My Screen button in the Share pod. (Figure 7) 2. Click the drop-down arrow beside Share My Screen and select Share Document. (Figure 8) 3. Click Browse My Computer to select the presentation file from your computer. 4. Locate the presentation file and click Open. The file will be uploaded and converted. 5. Once the file has been converted, it will appear in the Share pod. Use the Next and Previous controls, located at the bottom left of the screen, to navigate through your presentation. (Figure 9) 6. To Stop Sharing your Presentation, click the Stop Sharing button, under the Application bar. (Figure 10) Figure 7: Share My Screen Figure 8: Share Document Figure 9: Navigation Buttons Figure 10: Application Bar 5

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