MAESTRO Supersite and Web-SAM

Transcription

1 MAESTRO Supersite and Web-SAM Instructor s Guide to Activating Team Teaching and Setting-up Instructor Teams Tech support Web site: Tech support techsupport@vistahigherlearning.com Tech support Toll free:

2 Trademark and License Information Copyright and 2008 Vista Higher Learning All rights reserved. No part of this publication may be reproduced without the prior written permission of the publisher. Published in the United States of America. 2

3 Contents Introduction... 4 Team Members... 5 Activating the Manage Instructor Team Feature... 7 Adding Default Team Members... 8 Adding Instructors to Your Default Team... 8 Adding Grading Assistants to Your Default Team Adding a New Grading Assistant to the Assistant Pool The Team Management Page Creating Unique Teaching Teams Viewing and Changing Team Member Privileges Tips for Creating and Naming Course Sections

4 Introduction Instructor Team allows instructors or administrators to authorize access to select individuals to any Supersite class for the purposes of sharing the teaching responsibilities, observing a class, or assisting with grading. Following are several examples of cases for which an instructor may opt to use the Instructor Team feature. 1. An instructor wants to give access for his or her course to someone, such as a Department Chair or Dean, who already has a MAESTRO account and needs only to view course information. This instructor should assign this person Read Only Control Level. 2. An instructor may have student teaching assistants working for them, who are responsible for grading quizzes and tests. The instructor can identify these students as Graders within MAESTRO. 3. A course coordinator often takes on the responsibility for setting up a course and sections for a large number of faculty, adjuncts, or teaching assistants. The coordinator is often not involved in teaching the course and hands off responsibility for running the sections to these individuals. The course coordinator may grant each of the individuals teaching the course a level of Delegated Control, where the course coordinator would maintain read-only access for each course or section, while each of the grantees would have full responsibility for managing the course section. 4. An instructor taking a leave of absence needs to turn over the teaching of his/her courses to another instructor. The replacement instructor teaching the course during the leave of absence can be granted Delegated Control of any existing course(s). 5. A professor and teaching assistant may partner to share the responsibility for running a course/section, where the professor runs the lecture sessions and the teaching assistant conducts the discussion or lab sections. The teaching assistant or professor would setup the course and section within MAESTRO, and grant Shared Control to their teaching partner, while also maintaining the same privileges for him- or herself. 4

5 Team Members Team members can be designated as either instructors or grading assistants. Instructors comprise the group of teaching staff at your school who have active instructor/teacher Supersite accounts. In order to use the Instructor Team feature, you and all instructors in your teaching team must have active MAESTRO instructor accounts. If any member of your team needs an account, please contact your Vista Higher Learning sales representative to request an instructor passcode or username/password. You may also identify any assistant as a Grader within MAESTRO by setting up a grading assistant account. Grading assistants are typically advanced-level undergraduate students, graduate students, or teaching assistants, who are responsible for grading quizzes and tests. You will create grading assistant accounts yourself during the process of selecting teaching teams for your courses and course sections. Grading assistant accounts provide access only to the Gradebook management function, as well as select sections of the Preferences area. Grading assistant accounts do not provide access to the Roster, Assignments (including the Preview Student Site), or Announcement management functions, nor do these accounts allow access to the Resources tab. To set-up a MAESTRO account for assistants who will need access to more than just the Gradebook, please contact your Vista Higher Learning sales representative to request a fullaccess instructor account. Access Levels Team members can be given different levels of access to Supersite courses based on the Control Level that is assigned. Instructor Control Levels Team members who have instructor accounts can access Supersite resources as well as the four management areas associated with a course section Instructor Tools, Resources, Roster, Announcements, Assignments, and Gradebook. A team member s ability to make changes to a course section will depend on which access level they have been granted. Read Only you grant another instructor access to view your course. This team member does not have the ability to make any changes. Shared Control you grant another instructor full control to manage a section, while also maintaining control rights yourself; includes privileges to manage the student Roster, set Assignments, manage the 5

6 Gradebook, change Assignment and Grading Options, and set up and manage the Instructor Team. Delegated Control you grant another instructor full control of the section, while ceding your control rights to that instructor. As such, this instructor has the same rights as an instructor with Shared Control. Note that you, the course creator for the section, can withdraw Delegated Control privileges at any time. Grading Assistant Control Levels Team members who are assigned grading assistant accounts can only access the gradebook for select course sections. Any materials and functions that are accessible from the gradebook activity previews and answer keys, as well as print, export, and Date Range reporting features will also be accessible to the grading assistant. Grader allows the grading assistant to view and assess nonautograded student work. Grader + Reset allows the grading assistant to view grades, assess non-autograded student work, and reset the number of attempts Grader + Accept allows the grading assistant to view grades, assess non-autograded student work, and accept late assignments Grader + All allows the grading assistant to view grades, assess non-autograded student work, reset the number of attempts, and accept late assignments 6

7 Activating the Manage Instructor Team Feature If you are a course coordinator or department chair, or if you want to setup a team of instructors and grading assistants associated with your course or course sections, you will first need to go to the Preferences section to activate the Manage Instructor Team feature. 1. Click on the Preferences link located in the upper right corner of your My Courses page. 7

8 2. On the Instructor Team tab, click in the checkbox for Use Instructor Team, then click the Save Changes button. Note: You should receive a confirmation page alerting you that your changes were successfully made. 3. You may now setup a Default Team or associate Team Members with individual course sections. Please see the instructions for Adding Default Team Members or Creating Unique Teaching Teams for individual course sections. Adding Default Team Members Default Team Members are associated with every section of a course and can be designated as either instructors or grading assistants. If you wish to select Default Team Members for your course, you can do so from the Instructor Team tab in the Preferences section. If each of your course sections will have a unique instructor team, you may return to your My Courses page to set-up instructor teams for each individual section. Note: Any changes made on the Default Team Members page will not affect pre-existing courses/sections. To associate teaching teams with previously created courses/sections, you will need to return to your My Courses page and click the Manage Instructor Team Button. See the instructions for creating unique teaching teams. Adding Instructors to Your Default Team 1. On the Instructor Team tab, click on the Add to Default Team link in the Default Team Members (optional) section to launch the Instructor Search page. 8

9 Note: The Instructor Search page contains a list of the instructors and grading assistants at your institution who have an account in MAESTRO. 2. Scroll through the Instructor Pool list to locate the instructors you wish to add as team members. 3. To select a team member from the Instructor Pool, click in the checkbox beside their name. Note: You also need to assign a Control Level for this team member. 4. To assign a Control Level, click on the drop-down menu beside the team member s name in the Control Level column of the Instructor Pool list. Select one of the three Control Level options: Read Only, Shared Control, or Delegated Control. Note: To view definitions for the different control levels, click on the Control Level link in the instructions section of the Instructor Search page. 9

10 5. Repeat steps 3-5 to add each member of your instructor team. 6. Once you have made your selections from the Instructor Pool and assigned a Control Level to each member, click the Submit button. Adding Grading Assistants to Your Default Team 2. On the Instructor Search Page, scroll to the Assistant Pool list to locate the grading assistant you wish to add as a team member. 3. To select a team member from the Assistant Pool, click in the checkbox beside their name. Note: If there are no assistants in your school s Assistant Pool or if you do not see the desired assistant s name listed, you will need to add them to the Assistant Pool. See the directions for adding a new grading assistant. 4. Click on the drop-down menu beside the team member s name in the Control Level column of the Assistant Pool list. Select one of the four Control Level options: Grader, Grader + Reset, Grader + Accept, Grader + All. Note: To view definitions for the different control levels, click on the Control Level link in the instructions section of the Instructor Search page. 10

11 5. Once you have made your selections from the existing Assistant Pool and assigned a Control Level to each member, click the Submit button. Adding a New Grading Assistant to the Assistant Pool 1..Click on the Add New Grading Assistant link located in the title bar of the Assistant Pool. 2. In the Add New Grading Assistant window, enter the required information, then click Save Changes. Note: For the Username and Password, you may want to follow a general convention of first initial followed by last name and assign a generic password, which the assistant can later change. For example: Username: jsmith; Password: password. 3. Now you may add the new assistant to your team by following the instructions for Adding Grading Assistants to Your Default Team. 4. Repeat steps 1-3 for each new assistant you wish to add to you team. 11

12 The Team Management Page Once you activate the Instructor Team feature from the Preferences page, the Manage Instructor Team button will appear on your My Courses page. Click this button to view course and section teams, to create teams, to add or remove team members, or to change control privileges for individual team members. Note: The Manage Instructor Team button appears only after you create your first course or if you have pre-existing courses. Creating Unique Teaching Teams From the Manage Instructor Team page, you may create and associate unique teaching teams to your course sections. 1. To create a new section team or add team members to a section team, click the Add to Team link associated with the section. 12

13 2. This launches the Instructor Search page. Scroll through the Instructor Pool and Assistant Pool lists to locate the individuals you wish to add as team members. 3. To select a team member from the Instructor Pool or the Assistant Pool, click in the checkbox beside the individual s name. 4. To assign a Control Level, click on the drop-down menu beside the team member s name in the Control Level column. Select one of the Control Level options: For instructors: Read Only, Shared Control, or Delegated Control. For Assistants: Grader, Grader + Reset, Grader + Accept, Grader + All. Note: To view definitions for the different control levels, click on the Control Level link in the instructions section of the Instructor Search page. 5. Repeat steps 3-4 to add all members of your team. Note: If there are no assistants in your school s Assistant Pool or if you do not see the desired assistant s name listed, you will need to add them to the Assistant Pool by following the directions for adding a new grading assistant to the Assistant Pool. 6. Once you have made all of your selections from the Instructor Pool and Assistant Pool and assigned a Control Level for each member, click the Submit button. 13

14 Viewing and Changing Team Member Privileges From the Manage Instructor Team page, you may also view and manage an individual member s courses and control privileges. 1. In the Control Level column of the intended course section, click on the Control Level drop-down menu beside the name of the team member. Note: To view an individual member s courses and control privileges, click on their name in any course section. 2. Make the necessary change to the team member s Control Level. Note: You may remove an individual team member by selecting Remove on the Control Level drop-down menu. 3. Click Save Changes. 14

15 Tips for Creating and Naming Course Sections For courses where members of the instructor team are given Shared or Delegated Control, special steps will need to be taken with regard to ownership of the course. All Supersite courses and course sections are associated with the original creator of the course, so Instructions for Your Students and the list of courses presented to students during the passcode Registration and course enrollment process will display the name of the original course creator. To assist students with identification of the correct course section, the following tips are recommended when creating courses and naming course sections. 1. Choose a name for the course and course section that reflects the name that your school has given to the course and section. Examples: Spanish 100, Section 2 or Spanish 1, Period When naming a course section, include the name of the actual person who will be teaching the course if that person will be someone other than the person who originally created the course. Example: Section 2 taught by Juanita Sanchez. 3. If the course will be co-taught, be sure to include the co-teacher s name in the section name. Example; Period 5 co-taught by Sr. Martínez & Sra. Sanchez. 15