This is a two-step process: Grade Entry and Grade Approval. The steps for each process are outlined below:

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1 Grade Entry for Instructors who can Approve Grades Instructors who are teaching and also have the ability to 'approve and post' grades in the system have the capability to enter AND approve their own grades. This is usually the Department Head or equivalent within each department. This is a two-step process: Grade Entry and Grade Approval. The steps for each process are outlined below: Grade Entry 1. Log into the MyUofC portal and click the Faculty Centre link displayed in the Quick Links menu. Notes: Instructors must be set up as instructors of record in order for the Faculty Centre link to display in the Quick Links menu. If the Faculty Centre link does not display, contact the individual responsible for scheduling courses for your Faculty/Department to ensure you are set up correctly in the system with appropriate access. If you have dual roles (Instructor and Approver) you must log in to MyUofC with SecurID in order to approve grades. 2. Click the administer grades tab to access the grading summary screen. 3. Note the Roster Status. The Roster Status defaults to Not Reviewed. The Roster Status must be set to Not Reviewed in order for instructors and grade administrators to enter grades. 4. Note the Grading Role. To enter grades, the Grade Role must be set to Grade. Jun-12 1 of 5

2 5. Click the Grade Roster icon to display the Grade Roster and to begin entering grades. 6. The Grade Roster Type defaults to Final Grade. 7. Initially, Approval Status is set to Not Reviewed. When all grades are entered the Approval Status must be changed to Ready for Review. 8. Grades can be manually assigned or uploaded from a file. To manually assign a grade, select the desired grade from the Roster Grade drop down list. To upload grades from a file, reference the IT Training > User Guides > Student Administration > Faculty Centre Grading Support Documents website 2 of 5 Jun-12

3 9. Click the Save button. You will not receive a message the Save was successful. TIP: As you are entering the grades periodically click the Save button below the Grade Roster. This is particularly important with larger classes to ensure you don t lose any of the grades you ve entered. 10. Once the grade entry is complete, you are confident all grades are correct, and you have saved your grades, change the Approval Status to Ready for Review. This status moves your grades to the next step so they can be approved. 11. Click the Save button again to save the change to the Approval Status. To ready your grades for approval: 12. Click the Return button to go back to the administer grades summary screen. 13. Change the Roster Status to Ready for Review. 14. Set the Grading Role to Approve and Post. Jun-12 3 of 5

4 15. Click the Change Criteria button. Grade Approval Once the Roster Status and Grading Role are changed as noted in steps 13 through 15, the administer grades page provides a summary of all grade rosters pending approval. Histograms, a dynamic GPA calculation for each grade roster and the date the grade rosters were set to Ready for Review status also display. This will display ALL grade rosters which are ready for review and approval, including all courses you are authorized to approve. 16. Click the Grade Roster icon to view the Grade Roster for each class. Important: It s important to note the Approve check box defaults to Approve for all classes listed. Clicking the Approve and Post All Checked button approves all classes with the check box checked. 17. Click the Uncheck All button to remove checkmarks in the Approve column and then click Save. This allows you to approve the Grade Rosters on an individual basis. 18. Click the Approve checkbox for the Grade Roster/s you wish to approve. Alternatively clicking the Check All button will automatically place checkmarks in the Approve column (i.e., approve the grades) for all classes in the selected term. 4 of 5 Jun-12

5 19. Click the Approve and Post All Checked link. This is the final approval step and results in the grades being immediately sent to Enrolment Services and posted to the Student Centre. ***Important Note: Once posted, grades will be immediately accessible to students via their Student Centre. Please ensure you have reviewed all the Grade Rosters in the list prior to selecting the Approve and Post All Checked button. For more information on grading, go to: End of Procedure. Jun-12 5 of 5

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