For further support information, refer to the Help Resources appendix. To comment on the documentation, send an to

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2 Technical Support and Product Information tk20.com Tk20 Corporate Headquarters MoPac Expressway, Suite 740, Austin, Texas USA Tel: For further support information, refer to the Help Resources appendix. To comment on the documentation, send an to October 2012 Student User Guide Version Tk20, Inc. All rights reserved Tk20, Inc 2

3 CHAPTER 1 INTRODUCTION GUIDE CONVENTIONS BROWSER INFORMATION OBTAINING YOUR USERNAME AND PASSWORD LOGGING IN RETRIEVING A FORGOTTEN PASSWORD LAYOUT... 8 Banner... 9 Top Menu... 9 Side Menu Main Body Footer NAVIGATION Home Courses Artifacts Portfolios Field Experience CHAPTER 2 HOME MESSAGES Message Inbox Opening Messages Opening Attachments Replying to Messages Deleting Messages Moving Messages Sent Folder Composing a Message To Field Courses Field Subject Field Priority Field Message Field Attach a document Field Send s to the Recipients Field Attached Items Box Sending the Message Edit Message Folders Creating a Folder Renaming a Folder Deleting a Folder TASKS Task Inbox Opening Tasks Responding to Tasks Edit Task Folders Creating a Folder Renaming a Folder Deleting a Folder PREFERENCES Changing Your Password Changing the Appearance View Changing your Default View Selecting your Current Session View Tk20, Inc 3

4 2.4 CONCEPTUAL FRAMEWORK COURSE CATALOG GENERAL FORUMS CHAPTER 3 APPLICATIONS ACTIVE STUDENT APPLICATIONS Completing an Application ADMISSIONS APPLICATION Creating an Applicant Account: Accessing the Applicant Account: Completing an Admissions Application CHAPTER 4 - ARTIFACTS ARTIFACTS Browsing Artifacts Copying and Deleting Artifacts Creating Artifacts Attaching Documents to Artifacts Requesting Feedback on Artifacts Responding to Requests for Feedback Giving Feedback Declining a Feedback Request Viewing the Results of Feedback Requests Revoking a Feedback Request CHAPTER 5 COURSES MY COURSES ASSIGNMENTS AND PROJECTS Completing Assignments and Projects Attaching a previously created artifact Creating a new artifact with the Artifact Wizard Standards Attaching Artifacts Assessments Extensions Feedback Editing an Assignment or Project Recalling an Assignment or Project Creating and Editing Assignment and Project Folders QUIZZES AND EXAMS Completing a Quiz or Exam Editing a Quiz or Exam Recalling Quiz or Exam Creating and Editing Quiz and Exam Folders COURSE BINDERS Completing a Course Binder Removing Artifacts Attaching Standards Removing Standards Attaching Reflections Editing Reflections Recalling a Course Binder Creating and Editing Course Binder Folders OBSERVATIONS Tk20, Inc 4

5 CHAPTER 6 FIELD EXPERIENCE BROWSING AND EDITING FIELD EXPERIENCE BINDERS COMPLETING, SUBMITTING, AND RECALLING FIELD EXPERIENCES Recalling Field Experiences VIEWING ASSESSED FIELD EXPERIENCES CHAPTER 7 PORTFOLIOS BROWSING AND EDITING PORTFOLIOS COMPLETING, SUBMITTING, AND RECALLING PORTFOLIOS Attaching Artifacts using the Artifact Wizard Removing Artifacts Attaching Standards Removing Standards Attaching Reflections Editing Reflections Submitting a Portfolio for Review Recalling Portfolios VIEWING ASSESSED PORTFOLIOS PRESENTATION PORTFOLIOS Creating a Presentation Portfolio Browsing and Editing Presentation Portfolio Deleting Presentation Portfolios Sharing Portfolios CHAPTER 8 SURVEYS COMPLETING A SURVEY APPENDIX A HELP RESOURCES Website On-Site Administrators Learning Materials APPENDIX B COMMON NAVIGATION ELEMENTS APPENDIX C GLOSSARY Tk20, Inc 5

6 Chapter1 Introduction Chapter 1 Introduction Tk20 is an online support system created for the collection and evaluation of performance data and for overall management of academic activities at your institution. The conceptual framework, artifacts, portfolio formats, transition points, cooperating schools, and various forms in the system are all unique for your college. The system contains extensive functionality for messaging, coursework, artifacts, portfolios, document rooms, surveys, and advisement. 1.1 Guide Conventions Throughout this guide, the terms student and teacher candidate are used interchangeably to refer to students and/or teacher candidates enrolled in the college of education at various stages in their academic career. Words that are Bold mark the names of buttons on the screen. The Close button, the Save button, and the Cancel button are all examples of words that you can expect to see in bold. Words that are Bold and Italicized mark the names of tabs or side menu items on the screen. The Artifacts and the Messages side menu item are examples of items you can expect to see in bold and italics. Words that are Underlined mark links in the system. The Select More Courses is an example of an item you can expect to see underlined. Specific phrases and words that appear on the screen are always capitalized. The Description box, the Send To field, and the Title column are all examples of words that you can expect to find capitalized. See Appendix B for a list of Common Navigation Elements. See Appendix C for an explanation of how to use enhanced textboxes 1.2 Browser Information Tk20 is a web-based system. Thus, it can be accessed using any suitable browser, from any system connected to the Internet. While it will work well with most browsers, Tk20 recommends Microsoft Internet Explorer version 8.0 or better, Mozilla Firefox, and Google Chrome browsers for optimal use. We recommend a Mozilla Firefox browser if you are working on a Linux platform Tk20, Inc 6

7 Chapter1 Introduction 1.3 Obtaining Your Username and Password Tk20 is a secure, password-protected application. This means that every user needs a username and password before she/he can log into the system. Students will be asked to contact their campus unit administrator for support with usernames and passwords if needed. 1.4 Logging In After you have your username and password, you can log into the application by following these steps: 1. Confirm your system is connected to the Internet. 2. Start the web browser. 3. In the browser s address field at the top, enter the URL for Tk Press Enter on your keyboard. This will display the login screen of the Tk20 application. 5. Enter the Username and Password assigned to you. 6. Click Login. This will display the Change Password screen. 7. Enter your current password, your new password twice, your address twice, and a secret question and answer. Then click Save. This will log you into the application. The first screen that is displayed will be the Home screen. 1.5 Retrieving a Forgotten Password Tk20, Inc 7

8 Chapter1 Introduction If you forget your password at any time, you can retrieve it from the Login Screen by following these steps: 1. Click the forgot your username or password? link 2. Enter the Address that was entered at the time of your initial login. 3. Click Submit. This will bring up the secret question associated with the account. 4. Enter the answer to your secret question. 5. Click My Password. You will receive an indicating that your password has been reset to your student ID. The next time you login, you will be asked to change your password again. 1.6 Layout Every screen in Tk20 is laid out in an identical manner. Each screen is divided into several areas, each of which performs a specific function. Once you become familiar with the structure of the screens, navigating through Tk20, Inc 8

9 Chapter1 Introduction different sections is easy. The figure below shows the sections that make up each screen: Banner The banner is for display purposes only. It will be customized for your institution. For this reason, the banner is omitted in the screen shots in the rest of this User Guide. Top Menu The top menu is a bar with several tabs on it and is located directly under the banner. Depending on the role and privileges of the user, these tabs may include Home, Applications, Courses, Artifacts, Portfolios, Document Room, Planning, Reports, Course Evaluations, Surveys, Advisement, Field Experience, Course Registration and Administration. Clicking on each one of these tabs will take you to a different major section of Tk20. In addition to the tabs, there are links labeled Help and Logout at the right side of the top menu. Help launches online help for Tk20 and Logout will log you out of the system. For security purposes, you should always log out of the system using Logout rather than closing your browser window. Failure to use the Logout button could keep your username logged in and may make it easier for unauthorized users to access your account Tk20, Inc 9

10 Chapter1 Introduction Side Menu The side menu is located on the left side of the screen. The side menu allows navigation within a major section of the application. Each item listed here is a link. Clicking on an item will lead you to the section that it represents. It may also present you with a list of sub-items that fall under the item chosen. Main Body The main body is located below the top menu and to the right of the side menu. The main body typically has one or more title bars, followed by relevant information below them. Information is often organized into boxes. Effectively, the top menu and side Menu are links to lead you to the appropriate main body area within the system. To navigate to the appropriate main body area, follow these steps: 1. Click the appropriate tab from the top menu 2. Click the appropriate link in the side menu The appropriate main body area will be displayed Footer The Footer is located at the bottom of the screen. On the bottom, left-hand side of the screen there is a link to the Tk20 website for informational purposes. The right-hand side contains the current system date and time. It is important to note the current system date and time if you are submitting an assignment, project, quiz, or exam. The time reflected in the footer is the time at which you brought up the current screen. It will not update until you bring up a new screen. Because the footer is identical on all screens, it is omitted from the screen shots in the rest of this User Guide. 1.7 Navigation Navigation of Tk20 is easy and intuitive. As you have seen in the previous section, every screen has an identical structure. In this section, you will see that the elements for navigation are just as consistent. All of the functions of Tk20 are divided into several major sections. These are Home, Applications, Courses, Artifacts, Portfolios, and Field Experience. A tab in the Top Menu represents each major section. Tabs are Tk20, Inc 10

11 Chapter1 Introduction displayed selectively depending on the role and privileges of a user. Clicking on any of these tabs takes you to that section within the system. You can navigate within a major functional section using the items in the side menu. For instance, clicking on the Home tab in the top menu takes you to the Home section. Within the Home tab, you can navigate to the Messages, Tasks, Conceptual Framework, User Groups, and My Preferences sections by clicking on the respective links in the side menu. Items in the side menu are available selectively, according to the role and privileges of a user. Hence, a student may have a different set of side menu items than a faculty member, and a faculty member may have a different set of side menu items than a system administrator. In this chapter, we will briefly describe each major functional section of the application, represented by tabs in the top menu. Later in this guide, each major functional section of Tk20 will be described in greater detail. Home The Home tab is displayed automatically when you first log in to the Tk20 system. In the Home section, users can send and receive messages and tasks, view news posted by system administrators, change their password, create simple user groups, view the college s conceptual framework, and participate in discussion threads. In addition, students are able to view their transition points from the Home section. Courses The Courses tab contains course-specific information for students and faculty. Candidates will have the ability to complete assignments, projects, quizzes, exams, and course binders, while faculty will be able to create templates for these items and assign them to students. Faculty will also be able to post syllabi and other important course information and students will be able to view this information. Artifacts The Artifacts tab provides the capability to create, upload, and manage artifacts. Artifacts are created primarily to document the knowledge, skills, and dispositions of candidates. They may be used in submitting assignments, projects, course binders, and portfolios. Computer files of any type can be attached to all types of artifacts. Tk20 comes pre-configured with artifacts designed specifically for your college Tk20, Inc 11

12 Chapter1 Introduction Portfolios Portfolios allow users to create and build portfolios that are typically assessed at gateway or transition points. Portfolios are structured with tabs into which candidates insert their artifacts. Artifacts can be aligned with standards and have reflections attached to them by the candidate. When portfolios are submitted for assessment, they are routed to pre-defined assessors by the system. Field Experience The Field Experience tab allows the institution to collect evidences and assessment data from students in a field experience situation. Data is collected in an electronic binder that is sent to the student and each of the assessors Tk20, Inc 12

13 Chapter 2 Home Chapter 2 Home The Home screen is displayed automatically when you first log into the system. You can get here from anywhere within the application by clicking on the Home tab in the Top Menu The Home screen is available to every Tk20 user when s/he first logs in. The side menu displays up to six items: Messages, Tasks, Preferences, User Groups, Conceptual Framework, and General Forums. The Main Body of the Home screen contains three sections for all users: Recent Messages (displays a list of all messages waiting for the user), Pending Tasks (displays all tasks assigned to the user), and Today s News (displays any news articles posted by the system administrators). In addition to the sections above, students will also see a Transition Points box. 2.1 Messages Messages are similar to and can be sent to a single user, a group of users (which can be created from user groups in side menu) and to users of a particular course. Messages can include artifacts as attachments. Message Inbox Tk20, Inc 13

14 Chapter 2 Home To view messages that you have received or sent, click on Messages in the side menu. This will display your Message Inbox. The Message Inbox contains messages received from other users in the system or from the system itself. In the sections that follow, we will explain some of the actions that you can perform from your Message Inbox. Opening Messages To open a message in your Message Inbox, click on the subject of the message in blue. This will display a detail screen of that message. The detail screen has two boxes: Message and Artifacts Attached. The Message box displays the text message and contains information about that message. The Artifacts Attached box contains links to all items that the sender has attached to that message. To exit the message detail screen and return to the Message Inbox, click on the Close button at the bottom of any message detail screen Tk20, Inc 14

15 Chapter 2 Home Opening Attachments Message attachments may be any type of artifact. To open an attachment to a message, click on the Name of the attachment in blue in the Artifacts Attached box. This will display a detail screen of that attachment. From the detail screen, you can click through sub-tabs to view information about the artifact and download documents from the Documents sub-tab. To download a file from the Documents sub-tab of an artifact, click the link for the respective document that you wish to download. Depending on your computer settings, this action may have different outcomes. Your computer may ask you whether you would like to open or save the file. If this happens, you can choose Open to open the file in a new web browser window or Save to save the file to your hard drive. It is also possible that your computer will open the file in a new browser window without asking. To get back to the message detail screen from an attachment detail screen, click the Close button below the attachment to close the attachment detail screen. Replying to Messages To reply to a message, first open the message. Click the Reply button at the bottom of the screen. Follow the procedures in the Compose Message section on the following pages to select recipients, add a subject and message body, attach files, and send the message. Deleting Messages To delete a message, click the checkbox located to the left of the message in the Message Inbox. You will see a check appear in the box. Click on the button labeled delete just above the row of checkboxes to delete the selected message and remove it permanently from the system. You may delete more than one message at a time by checking multiple checkboxes. It is advisable to move messages to another folder (see Moving Messages below) if you are unsure as to whether you want to permanently delete them. If you click a checkbox in error, simply click the checkbox again to make the checkmark disappear. Moving Messages Once you have learned how to create new folders in the Edit Message Folders section, you can move a message by clicking the checkbox to the left of the Tk20, Inc 15

16 Chapter 2 Home message and selecting the appropriate folder from the dropdown menu above the Date field in your Message Inbox. Sent Folder The Sent folder contains a list of the messages you have sent. The following actions that were detailed in the Message Inbox section above can be performed in an identical manner in the Sent folder: Opening Messages, Opening Attachments, and Deleting Messages. Composing a Message To send a Message, click on Compose Message in the side menu below Messages. This will display the Send a New Message screen, which has two boxes: New Message and Attached Items. In the New Message box, you can select recipients, and enter a subject, priority, message, and attach a document placed on your system. The Attached Items box enables you to add attachments Tk20, Inc 16

17 Chapter 2 Home To Field To send a message to individual recipients, enter their names, separated by a semicolon (;). Click the check names button. This will take you to the Users page where the search results (Users found) are displayed Tk20, Inc 17

18 Chapter 2 Home Fill in the checkbox to the left of appropriate usernames and click Select to add Courses Field Fill in the checkbox to the left of any courses to which you want to send the message. You can select multiple courses with multiple checkboxes. Subject Field Here, you should enter a brief subject for your message. This will appear as the Name of the message in the Message Inbox of all recipients. Priority Field The next field is the Priority field. This field is an optional field for assigning a priority to your message. When a message reaches a recipient with a priority, it tells the recipient how important the message and the actions associated with the message are. For instance, if a faculty member is in a rush, s/he may choose not to open a message assigned low priority, but would probably make the time to look at a message assigned high priority. To assign priority to a message, simply click on the down arrow next to the Please Select option and a drop-down menu will be displayed. From this menu, you can assign the message High, Low, or Normal priority. If you do not select any priority, by default the message will be assigned Normal priority. Message Field The Message field is for entering the body of your message. You can click the small triangle in the upper left-hand corner of the textbox to display Wordlike buttons for formatting (bolding text, centering text, adding bullets, etc.). Attach a document Field The Attach a document link allows you to attach documents with your message. Upon clicking the Attach a document link, the Browse button is displayed using which you can attach a document with the message. Every time you click the link, a new Browse button is displayed using which you can attach your document. In this way you can attach multiple documents with your message Tk20, Inc 18

19 Chapter 2 Home Send s to the Recipients Field By clicking the checkbox next to Yes in this field, a copy of the message will be sent by regular to the address of the recipient(s). Attached Items Box The Attached Items box contains a list of all artifacts attached to your message. To attach items, click on the add new button in the upper left-hand corner of this box. This will display a box titled Attach Artifacts. In this box, you will see a Type field with a drop-down menu. Click on the down arrow and you will be able to select the appropriate artifact Type. A list of artifacts that match the artifact type that you have entered will be displayed. To attach an item, click the checkbox to the left of the item, and then click Add below the row of checkboxes. Multiple items can be attached at the same time by clicking multiple checkboxes and then clicking Add. Clicking Cancel will bring you back to the Send a New Message screen without changing your attached items list. To remove an item that you have attached to a message, click the checkbox to the left of the item in the Attached Items box of the Send a New Message screen, then click remove above the row of checkboxes. Multiple items can be removed at the same time by clicking multiple checkboxes and then clicking remove. Sending the Message Once you have completed filling out all fields in the Send a New Message screen, click the Send button at the bottom of the screen to send your message. If you do not wish to send the message, click on Cancel to exit the screen and return to the Message Inbox without sending or saving the message Once you have sent your message, it will appear in your Sent folder. Edit Message Folders Tk20, Inc 19

20 Chapter 2 Home You can organize your incoming and outgoing messages using message folders. Folders can be managed by clicking Edit Message Folders in the side menu under Messages. In this section, you can create new folders or edit the names of folders that you have already created. This is a useful way for you to organize your incoming and outgoing messages so that they are not all in your Inbox. Creating a Folder To create a folder, click on Edit Message Folders in the side menu under Messages. This will display the Edit Message Folders screen. From this screen, click the add new button in the upper left-hand corner of the Folders for Messages box. The next screen will prompt you to enter a Folder Name. From this screen you can either click Save to save the name of the folder or click Cancel to cancel the action without creating a folder. Renaming a Folder To rename a message folder that you have created, click on Edit Message Folders in the side menu under Messages. Simply click on a Folder Name in blue in the Edit Message Folders screen. This will display the Edit Message Folder box, where you can change the name of the folder. Click on Save to save the changes or Cancel to return to the Edit Message Folders screen without editing the folder. Deleting a Folder To delete a message folder, click the checkbox to the left of its name in the Edit Message Folders screen. Click the delete button above the row of checkboxes to permanently delete the folder and all of its contents. 2.2 Tasks Tk20, Inc 20

21 Chapter 2 Home Tasks are requests for action for you that are generated by various functions of the Tk20 system. Tasks can include things such as assignments, surveys, course evaluations, field experience binders, or requests for feedback. Task Inbox To view tasks that you have been assigned, click on Tasks in the side menu. This will display the Task Inbox. Tasks in the Task Inbox come to you from other users in the system. In the sections that follow, we will explain some of the actions that you can perform from your Task Inbox. Opening Tasks To open a task in your Task Inbox, click on the Title of the task. Clicking on the task title will display a detail screen of the task. Every type of task has its own distinct task detail screen. To exit a task, click on the Cancel button at the bottom of any task detail screen. Responding to Tasks You will have different response options for each type of task. The following bullets will provide examples of the type of tasks that may appear in your Tasks list: Requests for Feedback - Your students may ask for feedback on their artifacts. See the section on Responding to Feedback in the Artifacts chapter for more information on how to process this task Surveys You may be asked to participate in surveys from time to time. See the chapter on Surveys for more information on how complete this task Tk20, Inc 21

22 Chapter 2 Home Portfolios If you are assigned as an assessor to a portfolio, a link to access the portfolio will appear in Tasks when it is your turn to assess. Pending Tasks in Courses - If an assignment, course binder, or project has been sent to the students in a course for which you are an assessor, you will see a link directly beneath the Pending Tasks header, which will take your Pending Tasks in the Courses tab, where you can access each assignment that has been submitted and is ready to be assessed. See the chapter on Courses for more information on assessing assignments. Edit Task Folders You can organize your incoming tasks using folders. Folders can be managed by clicking Edit Task Folders in the side menu under Tasks. In this section, you can create new folders or edit the names of folders that you have already created. This is a useful way for you to organize your incoming tasks so that they are not all in your Task Inbox. Creating a Folder To create a folder, click on Edit Task Folders in the side menu under Tasks. This will display the Edit Task Folders screen. From this screen, click the add new button in the upper left-hand corner of the Folders for Tasks box. The next screen will prompt you to enter a Folder Name. From this screen you can either click Save to save the name of the folder or click Cancel to return to the Edit Task Folders screen without creating a folder. Renaming a Folder To rename a message folder, click on Edit Task Folders in the side menu under Tasks. Simply click on a Folder Name in blue in the Edit Task Folders screen. This will display the Edit Task Folder box, where you can change the name of the folder. Click on Save, to save the changes, or Cancel to return to the Edit Task Folders screen without editing the folder. Deleting a Folder To delete a task folder, mark the checkbox to the left of its name in the Edit My Task Folders screen. Click the delete button in the upper left-hand corner of the Folders for Tasks box to permanently delete the folder. The tasks that were in that folder will be returned to your Task Inbox, as the system does not permit the deletion of tasks Tk20, Inc 22

23 Chapter 2 Home 2.3 Preferences The Preferences section allows you to change your password, view of the site, and the default role that will be seen when logging into the system. Changing Your Password To edit your Tk20 system password, click on Password under Preferences in the side menu. This displays the Change Password box. To edit your system password, enter your Current Password, New Password, , Secret Question, and Answer into their respective fields. The you enter will be the used if you forget your password and access the Forgot Username or Password link at a later time. The system administrator for your school will specify password policies such as number of characters required and what types of characters are required. Once you have finished entering information, click on the Save button at the bottom of the screen to save changes or the Cancel button to exit the screen without making changes. Changing the Appearance To change the Tk20 appearance click Appearance under Preferences in the side menu. This will take you to the Select Appearance page. The page displays a number of options to choose from. Select the desired appearance and click Save to view the change Tk20, Inc 23

24 Chapter 2 Home View There are two types of views that can be changed in Tk20: Current Session View and Default View. In Tk20 you may be assigned multiple roles depending on your responsibilities in the system. For instance, a user could be a professor at an institution and also be taking classes, which would result in the need to have both a student and faculty role. When multiple roles have been assigned to your account, you have the option of choosing which role appears every time you log into Tk20 (Default View) and also the ability to switch between these roles once logged in (Current Session View). The various views that you can have are summarized below: Default View: View that is displayed to you every time you log in to the application. This can be selected from View under Preferences in the side menu. Current Session View: View that acts as your current working view. This can be selected from the dropdown present on the Home page itself. Current Session View is available only while you are logged in. Once you choose to log out and log in again, your view will change to your selected Default View. Changing your Default View Default View is the view you see every time you log in to the application. To configure your default view, click View under Preferences in the side menu. This will take you to the Select Default View page. This page displays a list of all the roles that might have been assigned to you. Select the desired role and click Save. For Example, let us assume that your primary role is that of a faculty and you have been assigned an additional role of student. When you log in to the Tk20, Inc 24

25 Chapter 2 Home application, the view available to you will be that of a faculty. To select a different view that you will see next time you log in, go to View under Preferences. This page will display all roles assigned to you (i.e. Student and Faculty). Select student and click Save. Next time, you will see the default view of a student when you log in. Additional roles can be configured from the Administration tab by an administrator, using the Add/Change Role side menu item found under Users. Selecting your Current Session View To select the current session view, which is the view that will act as your working view for that session, a dropdown menu is placed on the Home page, which reads You are currently logged in as. It comprises all the roles assigned to you. Select the desired role from the drop down. Once you select a view from the dropdown, your working view will instantly change to the selected view. Also when you log into the application again, the view that will be displayed to you will be your selected Default View. 2.4 Conceptual Framework Clicking on Conceptual Framework in the side menu of the Home tab allows you to view the conceptual framework for your institution. 2.5 Course Catalog The Course Catalog section allows you to view courses for the current and previous semesters Tk20, Inc 25

26 Chapter 2 Home Select a Term from the drop-down menu and click the View All button to view all courses for the selected term. Click on the Name of a course in blue to view information about that course. Click the Close button to return to the list of courses. To view courses in a particular subject for a given term, select the desired term, then click a course subject in blue. To search for a course, click Search under Course Catalog in the side menu to reveal the Search for Course Sections screen. Enter search criteria and click search. To view more information about a course, click on its Course No link in blue. 2.6 General Forums The General Forums section allows faculty and students to create and participate in forums for discussion. When you click on General Forums, you will see all the forums in which you are currently participating Tk20, Inc 26

27 Chapter 2 Home To open a forum, click on its Name in blue. This reveals the forum screen. Click on a Topic Title to view the topic screen. From the Topic screen, you can see all posts in a form. You can type a reply into the Reply box and click Submit to Reply. Click Clear to clear your response. To create a new forum, click Edit Forums below General Forums in the side menu of the Home tab Tk20, Inc 27

28 Chapter 2 Home Click add new to add a new forum. Give the forum a Forum Name and Description, then choose which roles can create topics in the forum by marking the checkboxes beside those roles in the Allow Topics Created by field. Click Save to save your forum Tk20, Inc 28

29 Chapter 3 Applications Chapter 3 Applications There are two types of applications available in Tk20. Regular applications are designed to allow you to collect student data for field experience, certification and other areas where students are already established in a program. Admissions applications allow you to collect data on students applying to enter a program and who may not have an active Tk20 account yet. 3.1 Active Student Applications Applications are an important component in the comprehensive implementation of field experience, and they are a critical means of collecting student data. Completing an Application To complete an application, click Create under Applications in the side menu of the Applications Tab. A dropdown menu will appear, Please Select the Application Form. Choose the appropriate application form from the dropdown menu to display it for completion. Once you click on an application form, the screen will display the form for you to begin completing. At the top of the form you will see the same dropdown as you did before. This will allow you to choose a different form if you chose the wrong one initially. Below the dropdown, the Application form chosen will be displayed. Complete the form and then click Submit at the bottom of the form. You may click Save and return to the form at a later time to complete it; however you must complete all required fields first. Required fields will be indicated by an asterisk (*) Tk20, Inc 29

30 Chapter 3 Applications Clicking Cancel will take you back to the previous screen without saving any of your entries. Note: Once the application is saved, all information entered is available through reports to administrators. Once the due date passes, the application will become locked to avoid further editing. 3.2 Admissions Application Tk20 Admissions allow you to collect admission data from applicants that may not necessarily have TK20 accounts yet. The admission applications can streamline your admissions process, while also offering data on the makeup of the applicants who apply, those who are accepted, and those who are denied. Once accepted, applicant accounts can then be merged with SIS data already loaded into your Tk20 system. Creating an Applicant Account: Tk20, Inc 30

31 Chapter 3 Applications To create a new applicant account, from the login page, click on the Admissions sub-tab, then click the link, Click here to create your account, found at the bottom of the page. The applicant will be asked to enter the items listed below. When this is complete, click the Create My Account button. First Name Last Name address: If a user forgets his/her password, the user will receive his/her password on the address entered for this field (using the forgot your username or password? link). Password: The user can access his/her Tk20 account using this password. Secret Question: The user will have to enter this question, when using the forgot your username or password? Link. Secret Answer: The user will have to enter an answer for the Secret Question. CAPTCHA: Enter the provided words in the text field area Tk20, Inc 31

32 Chapter 3 Applications Accessing the Applicant Account: After creating your Tk20 account, your username will automatically appear in the field Username. Enter the password in its respective field and click the Login button to access your Tk20 account Tk20, Inc 32

33 Chapter 3 Applications Completing an Admissions Application Login as an applicant click the Create New Application button from the side menu under Admission Applications in the Home tab. Select the Application Type from the dropdown menu under the header and click Continue. The application form will be displayed. Enter the required information Tk20, Inc 33

34 Chapter 3 Applications Click Next to proceed to the next page. Click the Back button to go to the previous step. When you are finished working on the application, choose one of the following options: Save Changes and Exit allows you to save the information entered in the form and submit it at a later time. Submit Application Now allows you submit the application for review. Cancel allows you to quit without saving your changes Tk20, Inc 34

35 Chapter 3 Applications A lock sign will be displayed to the left of the submitted application. The Status of the submitted application changes to Review in Progress. To create a copy of a submitted application, place a check-mark in the checkbox located next to the application and click copy. To delete a submitted application place a check-mark in the checkbox located next to the application and click delete Tk20, Inc 35

36 Chapter 4 Artifacts Chapter 4 - Artifacts TK20 allows you to create and store various types of artifacts for assignments, projects, course binders, and portfolios and to submit these artifacts for assessment. Your institution has defined the artifact types and forms in your system. These artifacts will be used to document your knowledge, skills, and dispositions. Artifacts that may be in the system include files, links, lesson plans, and essays. When users click on the Artifacts tab, they will see a list of all the artifacts that they have created. Users will be able to request feedback on each type of artifact. We will explain how to browse, copy, and delete artifacts. In further sections, we will explain how to create artifacts and how to request feedback on an artifact. 4.1 Artifacts Browsing Artifacts When you click on the Artifacts tab, you will see a list of all the artifacts that you have created. To view only a certain type of artifact, select an artifact type from the View dropdown menu. Artifacts that have been attached to course binders or portfolios will be locked and cannot be edited. They can, however, be copied, and you will be able to edit the copy of the artifact. To view an artifact, click on its Title in blue. Copying and Deleting Artifacts Tk20, Inc 36

37 Chapter 4 Artifacts To copy an artifact, click the checkbox to its left in the Artifacts screen, then click the copy button above the row of checkboxes. You can copy locked or unlocked artifacts. You will be able to edit the copies of locked artifacts. To delete an artifact, click the checkbox to its left in the Artifacts screen, then click the delete button above the row of checkboxes. You will not be able to delete locked artifacts. Creating Artifacts To create an artifact, click on Create in the side menu of the Artifacts tab. Select an artifact type from the dropdown menu. This will bring up the Create New Artifact screen. The Artifact sub-tab contains the artifact template chosen. At any point while you are creating an artifact, you can click the Save button to save the artifact and return to it at a later time or the Cancel button to exit the artifact without saving. You must enter a Name for the artifact and answer any questions that contain an asterisk before you will be able to save your artifact. Attaching Documents to Artifacts Once you have filled out the Artifact sub-tab, click on the Documents subtab to upload a file from your computer Tk20, Inc 37

38 Chapter 4 Artifacts Note the Total Space Usage next to the Save and Cancel buttons. This is the total amount of space you have allotted for all documents that you upload from your computer into the system. To add a document, click the add new button in the upper left-hand corner of the Attached Documents box. This will bring up the Attach a New Document screen. Click the Browse button to browse your computer for the appropriate file. You can upload any type of computer file. Give the document a Title and click the Upload button to attach it to the artifact. Click the Cancel button to exit without attaching a document. If the artifact template requires standards, you will used the Standards sub-tab to accomplish this. To add standards, click the add new button. Select the desired standards body from the drop-down menu. This will display the list of standards. Check off the desired standards. You can select all sub-standards within a standard by clicking the standard. You can also select all standards by checking Select All. When you are finished selecting standards, click Add. To remove a standard, fill in the checkbox to its left and click the remove button. Click the Save button when you are finished creating the artifact. Requesting Feedback on Artifacts Tk20, Inc 38

39 Chapter 4 Artifacts You can request feedback on any type of artifact once you have saved and reopened it. To do this, open the artifact by clicking on its Title from the Artifacts screen. You will notice that a Feedback sub-tab appears, and a request feedback button appears in the upper right-hand corner of the artifact. Click the request feedback button to bring up the Request Feedback screen. Enter a Title and Message for the feedback request. Enter the full or last name of the user(s) to whom you are sending the request in the Send Request To field. If there is more than one user in the system with one of the names that you enter, you will need to click the check names button to select the appropriate user. To send the request to a user group, highlight the group in the User Groups list. You can select multiple user groups by holding down the Ctrl button on your keyboard. If desired, you can change the Priority of the message and/or attach an Evaluation Tool.. Once you have finished entering information into this screen, click Submit. You do not need to Save the artifact in order to send the feedback request Tk20, Inc 39

40 Chapter 4 Artifacts You will receive notification of feedback received in the Messages section of your Home tab. Responding to Requests for Feedback When a student requests feedback, you will receive the request in your list of Tasks on the Home tab. Clicking on the task in the task detail screen, you will have two options: Give Feedback or Cancel. Giving Feedback To give feedback on the artifact, click the Give Feedback button. This will bring up a split screen. The screen on the left side contains the artifact on which the student is requesting feedback, while the screen on the right side allows you to give feedback. In order to evaluate the artifact, you may have to click through subtabs, open links, and/or download files from the artifact on the left side of the screen. After viewing the artifact, you will be ready to answer the questions about it in the window on the right side of the screen. You can continue to Tk20, Inc 40

41 Chapter 4 Artifacts refer to the artifact as necessary. While responding to the questions about the artifact, you may scroll to the bottom of the right side of the screen and click Save at any time to save your answers up to that point and return to the task later. Once you have completed all questions and are ready to submit your feedback, click Submit. You may also click Cancel to exit without saving. Declining a Feedback Request If you choose not to fill out the feedback request, choose Decline. Clicking Decline will take you to a review screen that asks you to enter a reason for declining the task. Enter a reason and click Submit, or click the Cancel button to go back to the previous page and evaluate the request for feedback at a later time. Viewing the Results of Feedback Requests To view the results of a feedback request, go to the Feedback sub-tab of a saved artifact. If the status of a feedback request is Complete, you will be able to view the feedback by clicking on the Name of the person to whom you sent the request. This will take you into a Feedback screen. You will be able to view the answers to questions and comments that the reviewer made. Click the blue Back link in the upper left-hand side of the right half of the page when you are finished Tk20, Inc 41

42 Chapter 4 Artifacts Revoking a Feedback Request To revoke a feedback request, go to the Feedback sub-tab of an artifact on which you have requested feedback. If the status of a feedback request is Pending, it can be revoked. Click the checkbox to the left of the feedback request, then the revoke button above the row of checkboxes. You must save the artifact in order for the revoke to be complete Tk20, Inc 42

43 Chapter 5 Courses Chapter 5 Courses Students use the Courses tab to view their courses and complete Assignments, Projects, Quizzes, Exams, and Course Binders for their courses. Instructors create templates for these items and assign them to students. The students, in turn, complete the items and send them back to the faculty member for assessment. Once the items have been assessed, the students can view the results of the assessments. A Handouts section is also available in which course syllabi and other important course documents can be posted by instructors and viewed by students. 5.1 My Courses When students first click on the Courses tab, they will see the My Courses section, which lists all current courses. If you click on My Courses in the side menu, you can also view previous courses and future courses in the Previous Courses and Future Courses sub-tabs. Click on the Course Number of any course to get more information about it. Basic Information: The Basic Information sub-tab gives you basic information about the course Tk20, Inc 43

44 Chapter 5 Courses Activities: The Activities sub-tab shows all activities for the course and the status (Assessment Pending, Open for Editing, etc.) for each activity. Click on an activity name to view its detail. Gradebook: The Gradebook sub-tab shows grades for any course activities that have been graded. Click on a grade to view its detail. Handouts: The Handouts sub-tab contains course-related documents such as handouts and syllabi that you can download. To download a document, simply click on its name. Communication: The Communication sub-tab will show any scheduled course chat sessions or discussion threads for the course. To enter a scheduled chat session, click the Enter Chatroom Now link in the upper right-hand corner of the calendar. This brings you into the chatroom. To exit the chatroom, click the Exit Chatroom link on the left-hand side of the screen Tk20, Inc 44

45 Chapter 5 Courses To post a topic to a discussion forum, click on a discussion forum Topic Title in the Communication sub-tab of a course. This reveals the discussion forum. Click the add new button on the upper left-hand corner of the discussion forum to add a new topic Tk20, Inc 45

46 Chapter 5 Courses Give the topic a Topic Name and enter text for the topic. When you are finished, click Submit. To respond to a topic, click on its Topic Name, enter reply text, and click Submit. 5.2 Assignments and Projects Assignments and projects are assigned by instructors and completed by students. They both work in the same way, so this guide will describe and show screen shots from the Assignment section, but everything will apply to the Project section as well. Assignments and Projects will appear in the Task Inbox of your Home screen when they are assigned to you. Click on the name of an assignment or project task in the Task Inbox to go to that assignment or project in the Courses tab. The figure below shows an assignment. To complete an assignment or project, simply read through its Description to get appropriate instructions. Pay attention to the Due Date, as the quiz or exam is due by that time. You can check the current system time and date in the footer of each screen. Completing Assignments and Projects Once you access the assignment or project and are ready to complete it, click on the Artifact Wizard icon found on the right side of the screen Tk20, Inc 46

47 Chapter 5 Courses Attaching a previously created artifact If you have previously created the needed artifact (see the chapter on Artifacts), choose the option to attach a previously created artifact, then click Continue. You will be presented with a dropdown menu of artifact types. Choose the one that applies to this assignment and a list of all artifacts of that type will be displayed. Click the radio button beside the appropriate artifact. You may then click Submit to finish the assignment, click Save to return later and edit the assignment, or click Next to save the assignment and add an additional artifact. Creating a new artifact with the Artifact Wizard If you need to create an artifact for the assignment, choose the option to create a new artifact. From the Artifact Type dropdown, choose the appropriate artifact type for the assignment. The next screen will display the artifact form chosen from the dropdown. Once the form is complete, you may click Submit to finish the assignment, click Save to return later and edit the assignment, or click Next to save the assignment and add an additional artifact. Standards Some assignments and projects may require you to attach standards. To do this, click on the Standards sub-tab Tk20, Inc 47

48 Chapter 5 Courses If the instructor who assigned the assignment or project has pre-selected some standards for the assignment, those standards will have a lock symbol to their left. Those standards cannot be removed from the assignment. The standards that you add, however, can be removed if you decide to do so at a later time. To add a standard, click on the add new button in the upper left-hand corner of the screen. Select a standard body from the dropdown menu that appears. The dropdown will have all the standard bodies attached to the organization that is associated with the user. This will display a list of all standards in that standard body. Fill in the checkbox to the left of the standard or standards that you want to add to the assignment or project. To select all sub-standards within a standard, simply check the standard heading. You can also select all Tk20, Inc 48

49 Chapter 5 Courses standards in a body by checking Select All. When you are finished selecting standards, scroll to the bottom of the screen and click the Add button. This will return you to the standards sub-tab. Attaching Artifacts This sub-tab allows you to view any artifacts that have already been attached to the assignment. From this area you may also remove an artifact by marking the checkbox beside it and clicking the remove button or add a new artifact that was previously created in the Artifacts tab. To attach an artifact to the Attach Artifacts sub-tab of an assignment or project, click add new in the upper left-hand corner of the page. Select an appropriate artifact type from the drop-down menu or select View All from the drop-down menu to view all artifact types at once. Select the appropriate artifact(s) by filling in the checkboxes to their left and clicking the Add button below the row of checkboxes. Assessments This area allows students to view the assessments that will be used to assess their work or view completed assessments Tk20, Inc 49

50 Chapter 5 Courses Extensions The Extensions sub-tab of the assignment will have details on any extensions on the due date issued by the course instructor. Feedback The Feedback sub-tab will have the results of any feedback received on the assignment. At any point while you are working on an assignment or project, you can click the Save button at the bottom of any sub-tab screen to save your work up to that point and return to the assignment or project later. To cancel all the work that you have done in the current session, click the Cancel button (anything that you had previously saved related to this assignment or project will still be saved). Once you are finished with the assignment, click the Submit button to submit the assignment for assessment. Editing an Assignment or Project To edit an assignment or project at any point before you have submitted it, simply re-open it by clicking on it from your Task Inbox in the Home tab. You can also open it from the Assignments or Projects screen. The Assignments screen is shown below Tk20, Inc 50

51 Chapter 5 Courses To open the assignment or project from the Assignments or Projects screen, click on the Courses tab, then Assignments or Projects in the side menu (whichever is applicable), and then on the Name of the assignment or project. Recalling an Assignment or Project If you realize that you have submitted an assignment or project in error, you will have the option to recall it, so long as the assignment or project has not already been assessed by your instructor. To recall an assignment or project, simply click in the checkbox to its left in the Assignments or Projects screen and click the recall button above the row of checkboxes. This will change the Status of the assignment or project from Assessment Pending to Open for Editing. You will be able to edit the assignment or project and re-submit it for assessment. Creating and Editing Assignment and Project Folders To organize your assignments or projects, you may want to create folders into which they can be placed. To do this, click on the Edit Folders link under Assignments or Projects. This will bring up the Folders screen. To add a new folder, click the add new button in the upper left-hand corner of the Folders box. Enter a Folder Name and click Save. To edit an existing folder, simply click on the Folder Name in blue, make changes, and click Tk20, Inc 51

52 Chapter 5 Courses Save. To delete a folder, click the checkbox to the left of the folder name, then click delete above the row of checkboxes. 5.3 Quizzes and Exams Quizzes and Exams will be assigned by instructors and completed by students. They work in the same way so, though this guide will describe and show screen shots from the Quiz section, everything will apply to the Exam section as well. Completing a Quiz or Exam Quizzes and Exams will appear in the Task Inbox of your Home screen when they are assigned to you. Click on the Name of a quiz or exam task in the Task Inbox to go to that quiz or exam in the Courses tab. The first sub-tab of a quiz or exam shows details. Read the Instructions section for any special quiz or exam instructions. Pay attention to the Due Date, as the quiz or exam is due by that time. You can check the current system time and date in the footer of each screen. Click on the Form sub-tab to complete the actual quiz or exam Tk20, Inc 52

53 Chapter 5 Courses The Question column shows the question being asked. The Options column gives you a space to answer. If you see checkboxes next to a question, you may select more than one correct answer for that question. The Weight column shows what weight (either in points or by percentage) a question is worth. At any point while you are working on a quiz or exam, you can click the Save button at the bottom of any sub-tab screen to save your work up to that point and return to the quiz or exam later. To cancel all the work that you have done in the current session, click the Cancel button (anything that you had previously saved related to this quiz or exam will still be saved). Once you are finished with the quiz or exam, click the Submit button to submit the quiz or exam for assessment. Editing a Quiz or Exam To re-open the quiz or exam, simply click on it from your Task Inbox in the Home tab. You can also open it from the Quizzes or Exams screen. To open the quiz or exam from the Quizzes or Exams screen, click on the Courses tab, then Quizzes or Exams in the side menu (whichever is applicable), and then on the Name of the quiz or exam. Recalling Quiz or Exam Tk20, Inc 53

54 Chapter 5 Courses If you realize that you have submitted a quiz or exam in error, you will have the option to recall it, so long as the quiz or exam has not already been assessed. To recall a quiz or exam, simply click in the check box to its left in the Quizzes or Exams screen and click the recall button above the row of check boxes. This will change the Status of the quiz or exam from Assessment Pending to Open for Editing. You will be able to edit the quiz or exam and resubmit it for assessment. Creating and Editing Quiz and Exam Folders To organize your quizzes or exams, you may want to create folders into which they can be placed. To do this, click on the Edit Folders link under Quizzes or Exams. To add a new folder, click the add new button in the upper lefthand corner of the Folders box. Enter a Folder Name and click Save. To edit an existing folder, simply click on the Folder Name in blue, make changes, and click Save. To delete a folder, click the check box to the left of the folder name, then click delete above the row of check boxes. 5.4 Course Binders Course binder templates are created by instructors and are then sent to and completed by students. Students can access course binders assigned to them from the Task Inbox of the Home screen or from the My Courses or Course Binders section of the Courses tab. Click on the Name of the course binder to open it. This will bring up the first tab of the course binder Tk20, Inc 54

55 Chapter 5 Courses Read the Description for the course binder template for instructions on how to complete the course binder. The binder will be given a default Course Binder Name. You may change this name if you wish. When you are ready to begin completing the course binder template, click on the first sub-tab. The first sub-tab of the example course binder is shown below. Completing a Course Binder To begin working on the Course Binder, click on its name. The next screen will display the first sub-tab of the Course Binder. The first sub-tab of the Course Binder displays basic information about the assignment, such as a description, start date and due date. The name of this tab will reflect the name of the Course Binder Tk20, Inc 55

56 Chapter 5 Courses The next set of sub-tabs are the binder tabs. These tabs reflect the organization of the assignment in the binder and will vary depending on the template in use. Clicking on the these sub-tabs will display the instructions and the type of artifacts that need to be created. It will also display any standards specified for the artifact template placeholders. The last four sub-tabs are common to all Course Binders: Assessment, Standards, Extensions, and Feedback. Assessment: The Assessment sub-tab allows the student to view all assessments that will be used to evaluate the Course Binder. Once the assessments have been completed, the student will click on this subtab to see the final assessments made on their work. Standards: The Standards sub-tab displays all of the standards that have to be met in this Course Binder. Extensions: The Extensions sub-tab lists all of the extensions that were given. If the student accidentally submits the course binder before it was actually complete, the instructor may need to grant an extension to reopen it for editing or to extend the due date to remove the possibility of a Late status. If the assessment of the course binder has not yet started the student can recall the Course Binder. This will be explained in further detail later. Feedback: The Feedback sub-tab lists all of the on-going feedback regarding the Course Binder so the student can view it at any time. To create and attach artifacts to the binder tabs, return to the first tab and click on the Artifact Wizard icon found on the right side of the screen Tk20, Inc 56

57 Chapter 5 Courses Using the artifact wizard, you will be able to see each tab as a heading, the instructions for that tab and each attachment placeholder. To create and/or attach an artifact, simply click on the Click here to Attach link in the Title column of the appropriate artifact. This will open a wizard to help you create and attach it to your binder. The Status column will provide information on whether or not this artifact has been attached. In addition to an Attached status, the Title will change from Click here to Attach to the name of the artifact you created. If a link is present in the column labeled Reflection, it is an indication that a reflection is required. If no reflection is required for the artifact, a link will not display Tk20, Inc 57

58 Chapter 5 Courses When you have attached finished adding artifacts to your course binder, click Submit to submit the course binder for assessment. Click Save to exit the binder and return at a later time to complete it or Cancel to exit the binder without saving your changes. Removing Artifacts To remove an artifact, simply click the x to the right of the artifact title in the Artifact Wizard. You may also remove it from the tab containing the artifact by clicking the x beside the artifact title. Attaching Standards You may want to attach standards to an artifact or want to review standards that have already been attached. To review standards attached to a specific artifact, click the Standards link next to an artifact placeholder in the tab it is contained in. This will display the Standards screen. If the instructor who created the course binder has attached any standards, those standards will have a lock symbol to their left. To attach standards, click the add new button in the upper left-hand corner of the screen. This displays the Select Standards screen, Tk20, Inc 58

59 Chapter 5 Courses Choose a Standard Body from the dropdown menu. This will display a list of all standards in that standard body. Select the appropriate standards by filling in the checkboxes to their left. When you have finished selecting standards, scroll to the bottom of the page and click Add. Removing Standards To remove a standard, simply click the checkbox to its left in the Standards screen and click the remove button above the row of checkboxes. Attaching Reflections If a reflection is required for an artifact, you will see a blue Reflection link to its right. Click on this link to attach a reflection. The reflection form will be selected by the instructor who created the course binder template. When you are done entering a reflection, click the Add button to save the reflection and return to the course binder sub-tab. Click through the remaining sub-tabs of the course binder and attach artifacts, standards, and reflections to placeholders as necessary. Editing Reflections To edit a reflection, simply click on the Reflection link. You will see any information that you have already entered and you will be able to edit it as necessary Tk20, Inc 59

60 Chapter 5 Courses Recalling a Course Binder If you submit a course binder in error, you can recall the submission as long as the assessor has not begun to assess the course binder. To recall a course binder, click the checkbox to the left of the course binder in the Browse Course Binders screen, then click the recall button. This will change the Status of the course binder from Assessment Pending back to Open for Editing. You will be able to make changes and re-submit the course binder. Creating and Editing Course Binder Folders To organize your course binders, you may want to create folders into which they can be placed. To do this, click on the Edit Folders link under Course Binders. To add a new folder, click the add new button in the upper left-hand corner of the Folders box. Enter a Folder Name and click Save. To edit an existing folder, simply click on the Folder Name in blue, make changes, and click Save. To delete a folder, click the checkbox to the left of the folder name, then click delete above the row of checkboxes. 5.5 Observations The Observations section allows you to view observations of your performance completed by your instructors. To access observations, click on Observations under Coursework in the side menu of the Courses tab. Click on the name of an observation in blue to view it Tk20, Inc 60

61 Chapter 5 Courses You can create folders into which you can place observations by clicking Edit Folders in the side menu. Click add new in the upper left-hand corner of the Folders box. Give the folder a Name and click Save. To move an observation into a folder, click the checkbox to its left in the Browse Observations section, then choose the appropriate folder from the drop-down in the upper right-hand side of the Observations box Tk20, Inc 61

62 Chapter 6 Field Experience Chapter 6 Field Experience A Field Experience Binder contains a record of a student s work in the field. That work can range from student teaching, to volunteering, to an internship. Field Experience Templates are created by administrators and are sent out to students at the appropriate time during the semester. When a student submits a Field Experience Binder, it is reviewed by his or her university supervisor and cooperating teacher (or any appropriate assessors that have been specified). 6.1 Browsing and Editing Field Experience Binders You can view, edit and complete Field Experience Binders by clicking on the Field Experience tab. This will display the Field Experience Binders which have been assigned to you for completion. To view or edit a Field Experience Binder, click on its Name in blue. If the field experience has already been submitted for assessment, you will not be able to edit any of the items in the binder. At any point during the field experience editing process, you can click the Save button at the bottom of the screen to save your work and go back to the Inbox screen. 6.2 Completing, Submitting, and Recalling Field Experiences Students can access field experience binders in the following ways: Option 1: From the Home tab, click on the field experience under Pending Tasks: Please start the Field Experience [Insert template name here] Tk20, Inc 62

63 Chapter 6 Field Experience Option 2: Click on the Field Experience tab. A list of all Field Experiences Binders that have been sent to the student will be displayed on the default screen unless the student has moved them to a folder. Then click on the name of the field experience binder to open it. A flag indicates that the Field Experience has not been completed. Any work attached to the Field Experience is visible to the University Supervisor and Cooperating Teacher (and/or any other assessors) as soon as has been uploaded and saved. For example, if section one is due in three weeks, yet section three is due at the end of the semester, the student can create artifacts for section one and attach them to the Field Experience Binder. The assessors will be able to view these artifacts without the student clicking the Complete button. To begin working on the Field Experience, click on its name. The next screen will display the first sub-tab of the Field Experience Binder Tk20, Inc 63

64 Chapter 6 Field Experience The first sub-tab of the Field Experience displays information about the site where the student was placed. The name of this tab will reflect the name of the Field Experience. This sub-tab also displays information from the Placement Detail Form, if any was entered. The next set of sub-tabs are the binder tabs. These tabs reflect the Field Experience Template and will vary depending on the template in use. Clicking on these sub-tabs will display the instructions and the type of artifacts that need to be created. It will also display any standards specified for the artifact template placeholders. The last four sub-tabs are common to all Field Experiences: Assessment, Standards, Extensions, and Feedback. Assessment: The Assessment sub-tab allows the student to view all assessments that will be used to evaluate the Field Experience. If any assessments were hidden from students when the Field Experience Template was created, those assessments will not be visible here. Once the assessments have been completed, the student will click on this sub-tab to see the final assessments made on their work. Standards: The Standards sub-tab displays all of the standards that have to be met in this Field Experience. Extensions: The Extensions sub-tab lists all of the extensions that were given. If the student accidentally clicks complete and was not finished with the Field Experience, the Unit Administrator or one of the assessors will need to grant an extension to the student if the due date has passed. If the due date has not passed, then the student can Tk20, Inc 64

65 Chapter 6 Field Experience recall the field experience. This will be explained in further detail later. Feedback: The Feedback sub-tab lists all of the on-going feedback during the Field Experience so the student can view it at any time. To create and attach artifacts to the binder tabs, return to the first tab and click on the Artifact Wizard icon found on the right side of the screen. Using the artifact wizard, you will be able to see each tab as a heading, the instructions for that tab and each attachment placeholder. To create and/or attach an artifact, simply click on the Click here to Attach link in the Title column of the appropriate artifact. This will open a wizard to help you create and attach it to your binder. The Status column will provide information on whether or not this artifact has been attached. In addition to an Attached status, the Title will change from Click her to Attach to the name of the artifact you created Tk20, Inc 65

66 Chapter 6 Field Experience The New Item attachment area under each heading is used to add additional artifacts beyond the requirement. Students will only use this area if they are attaching extra artifacts in addition to those that are required. To use this feature, click the link, Click here to Attach, next in the New Item row for the desired tab. If a link is present in the column labeled Reflection, it is an indication that a reflection is required. If no reflection is required for the artifact, a link will not display. Recalling Field Experiences To recall (or un-submit) a Field Experience Binder, select the binder by clicking the checkbox to its left in the Inbox Field Experiences screen, then click the recall button above the row of checkboxes. This will recall your submission of the selected binder and allow you to edit and re-submit it. You cannot recall a Field Experience Binder once the due date has passed, or if assessment on it has begun. 6.3 Viewing Assessed Field Experiences To view an assessed Field Experience Binder, click on the Field Experiences tab to display a list of all Field Experiences that have been sent to you. If the status of a field experience is Complete, you will be able to view the assessments of that field experience. Click the Name of a field experience which has a Complete status to view its assessments. Click the Assessments sub-tab to view the associated assessment tools Tk20, Inc 66

67 Chapter 6 Field Experience To review the results of an assessment, simply click on the form name in blue. This will display the rubric that was used to evaluate the Field Experience Binder along with the responses of the university supervisor, cooperating teacher, or other assessors that may be part of the field experience Tk20, Inc 67

68 Chapter 7 Portfolios Chapter 7 Portfolios A Portfolio is an accumulation of evidence about individual proficiencies, especially in relation to explicit standards and rubrics, used in evaluation of competency as a teacher or in another professional school role, (From the National Council of Teacher Education Professional Standards for the Accreditation of Schools, Colleges, and Departments of Education). Tk20 allows you to insert electronic artifacts into an online portfolio, just as you would normally insert paper artifacts into a portfolio. You can align these artifacts with standards and attach reflections to them. Any completed feedback requests associated with the artifacts will be attached to them in the portfolio. When portfolios are submitted, they are routed through the Tk20 system to users that have been predefined as assessors for the candidate. 7.1 Browsing and Editing Portfolios You can view and edit portfolios by clicking on the Portfolios tab. This will display the Browse Portfolios screen that lists the portfolios that you have been assigned. To view or edit a portfolio, click on its Name in blue. If the portfolio has already been submitted for assessment, you will not be able to edit any of the items in the portfolio. At any point during the portfolio creation process, you can click the Save button at the bottom of the screen to save your work and go back to the Browse Portfolios screen. 7.2 Completing, Submitting, and Recalling Portfolios To complete a portfolio, click on its name in blue in the Browse Portfolios screen. This reveals the first sub-tab of the portfolio, which contains the portfolio description Tk20, Inc 68

69 Chapter 7 Portfolios The portfolio template will have sub-tabs defined by the administrator who created the template. Each sub-tab contains placeholders for the type of attachment(s) that is required for that tab. It is important to read the information provided within each tab. Attaching Artifacts using the Artifact Wizard The first sub-tab of the Portfolio displays basic information about the assignment, such as a description, start date and due date. The name of this tab will reflect the name of the Portfolio. The next set of sub-tabs are the portfolio tabs. These tabs reflect the organization of the portfolio. Clicking on these sub-tabs will display the instructions and the type of artifacts that need to be created. It will also display any standards specified for the artifact template placeholders. The last four sub-tabs are common to all Portfolios: Assessment, Standards, Extensions, and Feedback. Assessment: This sub-tab allows the student to view all assessments that will be used to evaluate the Portfolio. Once the assessments have been completed, click on this sub-tab to see the final assessments. Standards: This sub-tab displays all of the standards that have to be met in this Portfolio. Extensions: This sub-tab lists all of the extensions that were given. If you accidentally submit the portfolio before completing it, an assessor may need to grant an extension to reopen it for editing or to extend the due date to remove the possibility of a Late status. If the assessment Tk20, Inc 69

70 Chapter 7 Portfolios of the portfolio has not yet started, you can recall the portfolio. This will be explained in further detail later. Feedback: This sub-tab lists all of the on-going feedback regarding the portfolio for you to view it at any time. To create and attach artifacts to the binder tabs, return to the first tab and click on the Artifact Wizard icon found on the right side of the screen. Using the artifact wizard, you will be able to see each tab as a heading, the instructions for that tab and each attachment placeholder. To create and/or attach an artifact, simply click on the Click here to Attach link in the Title column of the appropriate artifact. This will open a wizard to help you create and attach it to your binder. The Status column will provide information on whether or not this artifact has been attached. In addition to an Attached status, the Title will change from Click here to Attach to the name of the artifact you created Tk20, Inc 70

71 Chapter 7 Portfolios If a link is present in the column labeled Reflection, it is an indication that a reflection is required. If no reflection is required for the artifact, a link will not display. When you have finished adding artifacts to your portfolio, click Submit to submit the portfolio for assessment. Click Save to exit the binder and return at a later time to complete it or Cancel to exit the portfolio without saving your changes. Removing Artifacts To remove an artifact, simply click the x to the right of the artifact title in the Artifact Wizard. You may also remove it from the tab containing the artifact by clicking the x beside the artifact title. Attaching Standards You may want to attach standards to an artifact or want to review standards that have already been attached. To review standards attached to a specific artifact, click the Standards link next to an artifact placeholder in the tab it is contained in. This will display the Standards screen Tk20, Inc 71

72 Chapter 7 Portfolios If the instructor who created the course binder has attached any standards, those standards will have a lock symbol to their left. To attach standards, click the add new button in the upper left-hand corner of the screen. This displays the Select Standards screen, Choose a Standard Body from the dropdown menu. This will display a list of all standards in that standard body. Select the appropriate standards by filling in the checkboxes to their left. When you have finished selecting standards, scroll to the bottom of the page and click Add. Removing Standards To remove a standard, simply click the checkbox to its left in the Standards screen and click the remove button above the row of checkboxes Tk20, Inc 72

73 Chapter 7 Portfolios Attaching Reflections If a reflection is required for an artifact, you will see a blue Reflection link to its right. Click on this link to attach a reflection. The reflection form will be selected by the instructor who created the course binder template. When you are done entering a reflection, click the Add button to save the reflection and return to the course binder sub-tab. Click through the remaining sub-tabs of the course binder and attach artifacts, standards, and reflections to placeholders as necessary. Editing Reflections To edit a reflection, simply click on the Reflection link. You will see any information that you have already entered and you will be able to edit it as necessary. Submitting a Portfolio for Review When you are ready to submit your completed portfolio for review, click on the Submit for Review button at the bottom of any portfolio sub-tab. This will route the portfolio through a pre-defined team of reviewers for assessment Tk20, Inc 73

74 Chapter 7 Portfolios Recalling Portfolios To recall (or un-submit) a portfolio, select the portfolio by clicking the checkbox to its left in the Browse Portfolios screen, then click the recall button above the row of checkboxes. This will revoke your submission of the selected portfolio and allow you to edit and resubmit it. You cannot recall a portfolio if the assessment on it has begun. 7.3 Viewing Assessed Portfolios To view an assessed portfolio, click on Portfolios in the side menu to display the Browse Portfolios screen. If the status of a portfolio is Review Complete, you will be able to view the assessed portfolio. Click on the name of a portfolio with the status of Review Complete to view the assessment of that portfolio. While a portfolio is being assessed, the routing sequence for the portfolio will appear at the top of the screen with tabs that represent the various stages. In the figure below, the Portfolio Review stage tab is displayed and you can see that the Program Faculty Assessment and Final Assessment and Recommendation are both complete because a black bar appears under each. If an evaluation was still in progress, the bar under it would be gray. You could also click on the Self-Assessment stage tab to view the progress of the portfolio at that stage Tk20, Inc 74

75 Chapter 7 Portfolios The figure above also displays the Assessment sub-tab. This sub-tab will appear once the portfolio evaluation is complete. To review the results of an assessment, simply click on the Step Name in blue. This will display the rubric that was used to evaluate the portfolio, along with the responses of the evaluator for that step. 7.4 Presentation Portfolios Creating a Presentation Portfolio A user can create a Presentation Portfolio from the Presentation Portfolios side menu. This type of portfolio cannot be submitted. It is only used for presentation purposes. To create a presentation portfolio, select Create under Presentation Portfolios from the side menu. Enter a name for the portfolio and names for as many as eight tabs. Any tabs you do not wish to use can be left blank. Then select update. Next you will upload artifacts into each tab. Click on the sub-tab you wish to work on, then click add new to add a new artifact Tk20, Inc 75

76 Chapter 7 Portfolios This will display an Attachment dropdown. You will need to choose the artifact type to upload and give the artifact a specific Title. You must have already created these artifacts to include them in the portfolio. Once the artifact type has been selected, all artifacts of that type that have been created will be available to add into the portfolio. Select the appropriate attachment and click Add. Repeat this process until all desired artifacts have been included for all tabs. At any time, you can choose to Preview the portfolio, Save and continue at another time, or Cancel without saving. Browsing and Editing Presentation Portfolio You can view and edit presentation portfolios by clicking on Browse under Presentation Portfolios in the side menu of the Portfolios tab. This will display the Browse Portfolios screen, which lists the presentation portfolios you have created. To view or edit a presentation portfolio, click on its name in blue. Deleting Presentation Portfolios Only Presentation Portfolios can be deleted. You can delete a presentation portfolio by selecting the checkbox to its left and clicking the delete button Tk20, Inc 76

77 Chapter 7 Portfolios Sharing Portfolios Students have the option to share their portfolios containing assessments and presentation portfolios with users outside of the Tk20 system. To share a portfolio, click on the name of the portfolio, then select the Share button on the right-hand side of the screen. A new screen will appear, prompting you to enter the addresses of those who will receive the portfolio. You will also select a subject line for the , an end date for when access to the portfolio will expire, choose which portfolio tabs you wish to share and a personal message. In addition, you will also be able to view the portfolio as the user will see it by clicking on the URL shown. Once the information is complete, click Share to send the portfolio, or Cancel to exit without sending Tk20, Inc 77

78 Chapter 7 Portfolios Tk20, Inc 78

79 Chapter 10 Surveys Chapter 8 Surveys The Surveys section allows users to create surveys using a simple wizard, send them to other users for completion, and view reports on the survey results. The reports on the surveys are created in real-time as soon as a survey is submitted, its information is incorporated into the reports for that survey. 8.1 Completing a Survey To complete a survey, locate Pending Tasks on the Home tab and click the survey link that reads, "Please fill out <Survey Name>." Once you click on the survey link you will see two sub-tabs. The Basic sub-tab will be displayed by default and will provide information on when the survey is due, as well as any special instructions that may have been provided. To begin the survey, click on the Survey Form sub-tab, complete the survey questions, and then choose from the following options. Click Submit if you are finished with the survey completely. Click Save if you wish to come back to finish at a later time. Click Cancel if you wish to exit without saving any of your answers. Once you Submit, a message will display: By clicking submit, you are indicating that you are ready to submit this survey. Click OK if you are finished with the survey completely Tk20, Inc 79

80 Appendix A Help Resources Appendix A Help Resources Website Tk20 currently provides information at its website about Tk20 and a wide range of other products and services. The information on the Tk20 website is continuously updated with the latest help and training resources. Please visit the Tk20 website at to access information and request help. On-Site Administrators Your on-site administrator(s) will be available to assist you with questions that you may have about Tk20. Your college of education should give you the contact information for one or more on-site administrators. Learning Materials Learning materials for this product consist of the following: User Guides Tutorials Tk20, Inc 80

81 Appendix B Common Navigation Elements Appendix B Common Navigation Elements Use this button to save your work for the current session. Example: Use the button when saving a course binder. Use this button to cancel your work in the current session. If you had previously saved, clicking this button will only erase what you have done in the current session. Clicking this button will return you to the previous screen or the browse screen. Example: Use the button when you have selected the wrong course binder and you want to cancel the creation of the course binder. Example: Use the button when you have previously saved an artifact, and you have attached the wrong document to the artifact since saving. Use this button to close an informational screen and return to the previous screen. Example: Use this button to close the view screen for a submitted portfolio or locked artifact. Use this button to add a new item. Example: Use this button to attach an artifact to a message or a document to an artifact. Use this button to remove something that you have attached. Example: Use this button to remove an artifact from a course binder or message. Use this button to check the names of recipients for messages, or feedback or verification requests. Example: Use this button when composing a message. Use this button to delete an item Tk20, Inc 81

82 Appendix B Common Navigation Elements Example: Use this button to delete an artifact or course binder from a browse screen. Use this button to search for items. Example: Use this button to search for sites in a field experience artifact. Use this button to select an item from a drop-down menu. Example: Use this button to select an artifact type to view from the browse all artifacts screen. Checkboxes Use checkboxes to select appropriate items. Checkboxes allow you to select multiple items. Radio Buttons Drop-Down Menus Use radio buttons to select appropriate items. Radio buttons allow you to select only one item at a time. Artifact Placeholders Use the drop-down menus to select appropriate items. Standards Links Use these links to attach artifacts to a course binder or portfolio Tk20, Inc 82

83 Appendix B Common Navigation Elements Click on these links to attach standards to course binders, portfolios, assignments, or projects. Back Links Use this link to return to the previous screen. Split Screen Use the split screens to review an item on the left, and to evaluate the item on the right. You can grab the bar in-between the two sides of the screen and move it to make the either side bigger or smaller Tk20, Inc 83