SETTING UP YOUR WSHOT OUTLOOK SIGNATURE. Overview. Your Workforce Solutions for the Heart of Texas signature should appear as follows:
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- Lawrence Edwards
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1 Overview Your Workforce Solutions for the Heart of Texas signature should appear as follows: Your Name should be in Calibri 14 pt font and the WSHOT standard color red. Your Title should be in Calibri 14 pt font, italicized and the WSHOT standard color blue. If you have multiple titles list them here. Skip a line. The rest of the signature should be in Calibri 14 pt font, the WSHOT standard color blue. To create the vertical line between the telephone and the fax numbers: press and hold the shift key, then press the backslash (\) key. There should be one space between the line and the telephone and fax numbers. NOTE: Please do not use any WSHOT logo in your signature as it consumes Outlook storage space. Additionally, logos of any kind, quotes, photographs, artwork, varying colors, personal information, etc., are not allowed with your WSHOT signature. Page 1 of 7
2 Step-By-Step Instructions for Microsoft Outlook To create an signature Microsoft Outlook please complete the following steps: From the File tab within Outlook, click: Options > Mail > Then select Signatures on the right hand side of the panel. In the Signatures tab, click New. (Or edit your existing signature.) Title your signature WSHOT, then copy and paste the signature information on page THREE of these directions. Change the information to correctly reflect your name, title and contact information. Click Save. Select WSHOT as the default signature for messages and click Save. Page 2 of 7
3 Text for Board Staff and Center Staff Signature Board Staff Signature Your Name Your Title Heart of Texas Workforce Development Board, Inc. 801 Washington Avenue, Suite 700 Waco, Texas Phone: Fax: Center Staff Signature Your Name Your Title <insert county name> County Workforce Solutions Center Address One City, State Zip Phone: Fax: For your reference: Falls County Workforce Solutions Center 230 Coleman Marlin, Texas Freestone County Workforce Solutions Center 517 Main Teague, Texas Hill County Workforce Solutions Center 233 E. Elm Street Hillsboro, Texas McLennan County Workforce Solutions Center 1416 S. New Road Waco, Texas Page 3 of 7
4 Selecting Signature Font Color 1.) Select the text whose color you want to change. 2.) Click the down-arrow that is next to the Font Color tool in Font group. There should now be a pallet of possible colors displayed. 3.) Click More Colors. There should now be a color dialog box displayed. 4.) Click the Custom tab. (See Below.) 5.) At the bottom of the dialog box you can see the RGB values for the text color. Assign the appropriate RGB values for color to the selected text. Your signature colors should comply with WSHOT standard colors. (See Below.) Your Name Your Title Heart of Texas Workforce Development Board, Inc. 801 Washington, Suite 700 Waco, TX Phone: I Fax: First.Last@hotworkforce.com Red RGB Values: 176, 2, 5 Blue RGB Values: 20, 60, 105 Page 4 of 7
5 Stationary Settings Your WSHOT s should be written in Calibri font, size 14. Your s should not have a theme. To ensure that your settings are correct, please complete the following steps: From the File tab within Outlook, click: Options > Mail > Then Select Stationery and Fonts on the right hand side of the panel. Page 5 of 7
6 In the Personal Stationery tab, select Theme. Select (No Theme) in the list of options and click OK. Page 6 of 7
7 Next select Font Your font should be Calibri, Font color Automatic, Size 14. Press OK to Save. Page 7 of 7
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