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1 Outlook Web Access Logging in to OWA (Outlook Web Access) from Home 1. Login page 2. To avoid these steps each time you login, you can add the login page to your favorites. a. To do this, go to the login page. Click on Favorites in the Internet Explorer toolbar. b. Click Add to Favorites. c. You will see a dialog box with the name of the website. Then click OK. d. Now each time you need to login, click on Favorites and a link will be listed for Microsoft Outlook Web Access. Click on that link to get to the login screen. 3. At the login screen type your user name and password (username MUST BE PRECEDED by v\

2 The Parts of OWA Folder List Toolbar Shortcut bar View Pane Using the OWA Shortcut Bar and Folder List 1. When you log in to OWA, the default view is your Inbox. 2. There are three panes displayed in the main window. The OWA Folder List is in the upper left pane with the OWA Shortcut Bar located just below it. The Inbox is in the main screen on the right in the View Pane. 3. If this is the first time you are logging in, you might see the reading pane, either on the right or at the bottom. To turn off the reading pane, click on the reading pane icon and select off. 4. The OWA Folder List allows you to view all of the default OWA folders including the folders you have created to organize your messages. (see p.7, Creating Folders) 5. The OWA Shortcut Bar contains icons that are shortcuts to different folders in OWA, such as Contacts and Calendar. When you click a folder s icon, the View pane displays the contents of that folder. 6. There is a horizontal blue bar that separates the folder list and the shortcuts buttons. This can be used to expand or collapse the folder list depending upon your preference.

3 Sending a 1. If you are in the Inbox, click on New in the OWA toolbar. If you are in another OWA screen click on the down arrow next to the New icon and select Message. 2. A new mail message window will open. Addressing your There are three ways to address your 1. Type in the full address in the address box. OR 2. Click on the gray box labeled TO: This will give you access to the Global Address List and your personal contacts (a list of addresses you have inputted). 3

4 a. To find the address of an Amphi employee, make sure that Global Address List is selected in the Find Names In box. Type in the person s first or last name. b. Click on Find. c. A list of possible matches will appear in the box at the bottom of the window. d. Click on the correct choice and choose To, Cc (carbon copy), or Bcc (blind carbon copy). Click Close. The recipient s address will appear in the address box on your mail message. OR 3. Type in the last name (or part of their name) of the recipient and click on the check names icon on the toolbar. a. Check names searches for potential matches within the address book. If there is more than one potential match, then a window will show all choices. Select the correct match. Click OK. Check Names After addressing your , click close. Type in a subject in the subject field and then type your message. 4

5 Inserting Attachments 1. Create or open the that you want to include an attachment. 2. Click Attachments. The attachment window will appear. 3. Type in the location of the file you wish to attach OR use the Browse button to navigate to the file s location. 4. After you have located the file, click on the name to insert it into the file name box. 5. Then click the attach button. 6. Click close. The file will then attach to your . Browse Attach To remove an attachment, click the checkbox. Then click remove. Opening an attachment 1.Open the with the attachment. 2.Double click on the attachment icon. Creating Folders 1. To create a new folder to organize your mail messages, click on down arrow next to New on the toolbar. 2. Select Folder from the menu. 3. The Create New Folder window will open. 4. Type in a name for your folder. 5. Highlight the location where you want your new folder to appear. 6. Click OK. Name your folder Highlight the location for your new folder 5

6 Placing Mail Messages in Your Folders 1. To move mail messages into a folder you have created, drag the message from the Inbox to the folder of your choice. OR 2. You can use the Move/Copy icon on the toolbar. Click on the icon. 3. Select the folder you want to move or copy the mail message into. 4. Choose either Move or Copy. Options Menu There are many ways to customize OWA for your personal use. These changes are done through the Options menu. On the left shortcut bar, click on Options icon to access the menu. Save and close ptions 6

7 Out of Office Assistant This feature lets people know that you are not available to answer their s by sending an auto reply that you are out of the office. The default setting for this feature is I m currently in the office. To change to out of the office, select the I m currently out of the office option. Type in any message you would like recipients to receive and then click save and close at the top of the window. Signatures 1. Scroll to Messaging Options in the Options window. 2. Click the check box next to Automatically include my signature on outgoing messages. 3. Click the edit signature box. 4. Type in whatever you would like to have as your signature. 5. To apply click save and close on the menu bar. Message Views 1. To change how many messages you see on a page, select a number next to Number of items to display per page. To keep the page from loading slowly, keep the number 25 or less. 2. To change what happens after you move or delete an item, select one of the choices listed. You can open the next item in the list, open a previous item or return to the window you started at. 3. You can select to see a notification message when new mail arrives also. Spelling Options 1. To have OWA check your spelling automatically before sending an , click the box marked Always check spelling before sending. 2. Be sure to select your language. Then click on save and close on the toolbar. Changing Color Scheme 1. To change the color scheme of OWA, go to Appearance and select a color from the drop down box. 2. Click save and close. 7

8 Contacts There are two areas that hold addresses in OWA. The Global Address List is the Amphitheater District wide address book. Everyone who works in Amphi is listed in this directory. The second address book is called Contacts. These contacts you need to manually input, if you choose to. To add a new contact 1. Click on the down arrow next to New on the standard toolbar. Click on Contact. 2. A new contact window will open for you to complete. You must add the contacts name and address. Other fields are optional. 3. When finished, click save and close. Creating a Distribution List A distribution list is a group of contacts with a single name. Distribution lists allow you to send to a whole group through one address. To create a distribution list 1. Click on the down arrow next to New in the standard toolbar. Click on Distribution List. 2. Choose a name for your distribution list and type it in the box. 3. To select names to add to the list chose either the Global Address List or Contacts from the Find Names In drop down box. 4. Type in the last name of the person you are looking for and click Find. A list of potentially correct names will appear in the bottom box. Chose the correct name and click Add Recipient to Distribution List. 5. You may also type in recipients manually if you want to add a recipient who is not in either list. 6. When finished adding names, click Save and Close. 8

9 Enter name of your list Find names button Add people to list by clicking here 7. When you go to Contacts, you will see your Distribution List. The icon of 2 heads next to the list name indicates that it is a Distribution List. Here is your new distribution list, under Contacts. Getting Help If you need additional help about any of the feature in OWA, use the help tool. 1. On the OWA Tool bar, click the blue question mark surrounded by a circle and the help window will appear. 2. Choose a topic you would like to learn more about. 3. Expand each topic by clicking on the plus sign next to the heading. 9

10 Click on the question mark in any screen to access Help. Help screen 10

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