Instructions for Formatting APA Style Papers in Microsoft Word 2010
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1 Instructions for Formatting APA Style Papers in Microsoft Word 2010 To begin a Microsoft Word 2010 project, click on the Start bar in the lower left corner of the screen. Select All Programs and then find the folder Microsoft Office. Click on this folder and then select Microsoft Word 2010 from the new pane. The following steps detail how to correctly construct the document. APA Formatting Guide: Step 1: Times New Roman font Step 2: 12 point font Step 3: 1 inch margins Step 4: Double spaced Step 5: Remove space after paragraph Step 6: Running heads and page numbers Step 7: Title Page Step 8: Abstract Step 9: Title Step 10: Indent Provided by Tutoring Services 1 APA Formatting in Word 2010
2 1) On the Home ribbon, in the Font box, click on the font drop-down menu (the small arrow next to the word Calibri ) to show available fonts. Use the drop down menu to scroll down and select Times New Roman font (see screenshot below). 2) On the Home ribbon, in the Font box, click on the small arrow on the box that states 11. Using the drop down menu, scroll down and select font size 12 for the paper (see screenshot below). Provided by Tutoring Services 2 APA Formatting in Word 2010
3 3) Word 2010 automatically sets the margins of a new or blank document to 1 inch on all sides. To check the margins, click on the tab that is labeled Page Layout to open the Page Layout ribbon. In the Page Setup box, click on the icon labeled Margins. If necessary, select 1 inch margins if it is not already selected in order to set all margins at 1 inch (see screenshot below). 4) On the Home ribbon, in the Paragraph box, select the Line and Paragraph Spacing icon (two blue arrows facing up and down next to two four horizontal lines). On the drop down menu select 2.0 for double spacing (see screenshot below). Provided by Tutoring Services 3 APA Formatting in Word 2010
4 5) On the Home ribbon, Paragraph box, select the Line and Paragraph Spacing icon again. On the drop down menu, at the very bottom, select Remove Space After Paragraph (see screenshot below). 6) To insert a page number, click on the tab labeled Insert to open the Insert ribbon. In the box called Header & Footer click on the option Page Number. Select Top of Page from the drop down menu. This will create another separate drop down with an option called Plain Number 3 (see screenshot below). Provided by Tutoring Services 4 APA Formatting in Word 2010
5 By selecting this option, a grey 1 will appear in the top right hand corner of the first page. Click to the left of the 1 and type the short title of the essay in all capital letters. Highlight the entire line by pressing and holding the left button on the mouse while dragging over the text, and then right click to bring up shortcut menu. Change the font to Times New Roman and the font size to 12 in order to be consistent with the rest of the document. Then press the tab key twice to move the title over to the left while keeping the page number on the right (see screenshot below). Next, locate the Options box on the green tabbed Header & Footer Tools ribbon and check the option that indicates Different First Page. This will make the current header disappear and the blue tag below the dotted line will now say First Page Header instead of Header. On the left hand side of the ribbon, select Page Number again, and click Top of Page and Plain Number 3 in order to make the grey 1 reappear on the right hand side of the page. Move the insertion bar to the left of the 1 again, and type Running head: and a shortened title of the essay. After typing the header, be sure to change the font of the Running head and the page number to font Times New Roman size 12 again using the shortcut menu that can be accessed by right clicking. Tab over twice and press the red x within the Close Header and Footer group on the ribbon to finish (see screenshot below). Provided by Tutoring Services 5 APA Formatting in Word 2010
6 7) After all of the page specifications are set, the next step is to set up the Title Page. First, select the Home tab and locate the Paragraph box. Press the Center button on the bottom row in order to center horizontally. It is necessary to center vertically as well, so select the Page Layout tab and find the Page Setup box on the ribbon. In the lower right-hand corner of the box, click the small grey arrow to make the Page Setup pop-out window appear. If not already selected, choose the Layout tab on the pop-out menu. For Vertical alignment, use the drop-down menu to select Center. Check to make sure Apply to says Whole document (see screenshot below). Provided by Tutoring Services 6 APA Formatting in Word 2010
7 Click the OK button, and the insertion point should be in the very center of the document. On the first line, type the long title of the essay. Hit the enter key, and on the second line type your name. Press enter again and type the name of your college (see screenshot below). In order to continue with the essay, click the Insert tab and find the Pages box on the far left of the ribbon. Press the Page Break button to go to the next page (see screenshot below). Provided by Tutoring Services 7 APA Formatting in Word 2010
8 To return to the normal position, click on the Page Layout tab and open up the Page Setup popup window again. Return the Vertical alignment to Top, but this time go to the Apply to drop-down menu and select This point forward. The insertion point should now be at the top center of page two (see screenshot below). Align Text Left Center 8) Because the insertion point should already be in the center, simply type the word Abstract. To type the content of the abstract, press the enter key and click on the Align Text Left button in the Paragraph group on the Home ribbon (see screenshot below). Provided by Tutoring Services 8 APA Formatting in Word 2010
9 9) After finishing the abstract, go to the Insert tab and select Page Break from the Pages group. The insertion point should now be left-aligned on page three. Click on the Home tab and select the Center button from the Paragraph group. Type the full title of the essay. When finished hit the enter key and then the Align Text Left button in the Paragraph group to get the insertion point back to the left (see screenshot below). 10) The beginning of each new paragraph should be indented. To allow this to happen automatically, open the Ruler using the very small icon located under the Editing Box on the Home ribbon and above the scrolling bar on the right hand side of the screen (see screenshot below). Provided by Tutoring Services 9 APA Formatting in Word 2010
10 Once the ruler is open, click on the very upper most portion of the hour glass figure, called the First Line Indent marker, and drag it half way between 0 and 1 inch. It should come to rest on the half of way point of a one-inch (0.5) mark (see screenshot below). At this point the document is properly formatted to APA standards. Refer to the American Psychological Association (APA) Format handout for information on how to correctly integrate bibliographic information. Provided by Tutoring Services 10 APA Formatting in Word 2010
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