Intranet Strategy Roadmap. Collaborate. Connect. Compete.

Transcription

1 Intranet Strategy Roadmap Collaborate. Connect. Compete.

2 Intranet Strategy Roadmap. In today s fast-paced business landscape, collaboration is the name of the competitive game. With an effective corporate Intranet site, your team is more connected, productive and engaged regardless of their location or device. This connectivity helps drive collaboration, which in turn creates opportunities for innovation amongst your teams. Whether you are developing a new Intranet site or refreshing an outdated one, we can help you embrace the latest in technology tools that allow your team to work smarter, quicker, and more effectively together. The end result is a customized Intranet Strategy Roadmap that is tailor fit to meet your unique business needs & internal processes. Increase efficiency Drive more business value Reduce costs Eliminate rework Collaborate. Connect. Compete. Indianapolis Chicago

3 What to Expect: We start with an Envisioning Session to understand your business goals and tailor recommendations to yield results quickly. Next, our team of Business Analysts, Software Architects and UX Designers will meet with various members of your organization to develop a thorough roadmap for your Intranet implementation. Full Intranet Project Requirements Platform Recommendations High Level Information Architecture Design Wireframes Projected Budget for Implementation Learn more at allegient.com

4 Our Approach: Essential Input. An Intranet site is the most powerful when it is cultivated with multi-department input & vision. We ll interview and document the needs of the primary stakeholders across your organization and discuss how your Intranet can best serve their teams, in order to provide maximum adoption. Assessment of Current State. Have an existing Intranet site? We ll evaluate and consider the content & functionality that can and should be carried over into the new Intranet site design. We ll also outline considerations for how this information can be integrated into the new architecture most effectively. System + Integration Requirements. To increase productivity & eliminate duplicate efforts, we ll outline and define existing internal systems that need to integrate with the Intranet site. Common tools include Time Tracking tools, CRM systems, ERP systems, social media tools, and more. We ll also review hosting options, including Cloud, onpremises, and hybrid approaches. Centralized Communication Tools. Meeting with your internal communications teams, we ll outline the ideal communication tools that will help you reach & connect with your internal audiences effectively and efficiently. Examples include: Company Announcements Social Capabilities Event Calendars Alerts Employee Directories & Instant Messaging Process Automation + Workflows. In discussions with your teams, we ll evaluate existing processes that make good candidates for workflow automation via your Intranet. These processes will then be built into your site taxonomy so that they re easy to locate and execute. Indianapolis Chicago

5 Learn more at allegient.com

6 Remote Audience Considerations. With audiences in multiple geographic locations and remote workers, an Intranet site must be mobile & multi-device friendly. We ll dive into the functionality needed to full support global audiences with multilingual capabilities and outline remote audience needs including: Mobile-Friendly / Responsive Design Requirements Language & Multilingual Needs Centralized Communication Tools Recommendations User Experience Design Requirements / Wireframes. Our team of certified UX Designers will apply best practices to ensure an optimal user experience and brand reinforcement. Wireframes of the recommended Home Page layout and up to 6 sections of the Intranet site will be provided as part of the final deliverable. Information Architecture. After all audience needs, features and requirements have been collected, we ll create a recommended taxonomy of the Intranet site organizing the Intranet in the most user-friendly, logical, and accessible format. This will ensure users can locate the information they seek quickly & efficiently. Platform Recommendations. With an understanding of your desired feature set and current technology footprint, we ll recommend the platform that will best serve your needs. We ll look at the future growth of your organization, and ensure that the recommended platform is on pace to support your needs - both short and long term. Adoption + Roll Out Plan. Ensuring your teams are engaged and utilizing the Intranet is essential to project success. We ll brainstorm and outline an effective go-live strategy to ensure your teams are informed & excited about the new Intranet site. This includes considerations for training, roll-out communication strategies, and ongoing promotions to ensure sustained interest and adoption. Governance Recommendations. Last but certainly not least, we ll recommend governance strategies to make certain that your Intranet (once launched) remains in mint condition. These considerations will include a formalized structure for updates & changes, formatting & tagging standards, and committee recommendations. Indianapolis Chicago

7 Let s get started! Ready to re-energize your Intranet efforts? Contact us now to get started. Learn more at allegient.com

8 Indianapolis Chicago Learn more at allegient.com