WORKSPACE FACTORY 3.0 PRODUCT OVERVIEW

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1 WORKSPACE FACTORY 3.0 PRODUCT OVERVIEW A leading-edge, open-source digital workplace VERSION1 - SEPTEMBER 2015 PARIS GENEVA WASHINGTON D.C. CHICAGO HOUSTON TORONTO SAN FRANCISCO BOSTON DÜSSELDORF

2 ENGAGE EMPLOYEES IN SHARING KNOWLEDGE ACROSS MULTIPLE DOCUMENT AND SOCIAL FORMATS The pace of today s global economy and employee base makes it essential to optimize collaboration, contribution and project management regardless of information format, geographic location or time of day. As a result, your business can become more responsive to business threats, complete key projects faster, reduce time to market for new products and improve employee satisfaction. Gone are the days of uncontrolled content silos. With the collaborative spaces of Workspace Factory 3.0, in-house teams can effectively streamline projects, content marketing initiatives, surface opportunities and boost group-think capability. Built on Jahia s core content platform, Digital Factory, Workspace Factory 3.0 s feature scope has been designed to simplify everyday life for digital teams. PRODUCT OVERVIEW VERSION 3.0 Page 2/7

3 Key Features Document Management Store, manage and track electronic documents and images with drag and drop functionality, mass import with auto-tagging and author check-in and -out permissions. Content Publishing When it comes to enterprise collaboration and document exchange, many solutions on the market are cumbersome, complex and costly - especially in terms of integration. Workflow and Tasks Manage workflow, tasks and project calendaring easily. Validate documents before publication. Add content- and workflowrelated tasks to your team members for optimal productivity. Advanced Search Find your content quickly in any file with varying criteria by using faceted filtering (tags, categories, dates, collections, wildcards). Index quickly and gain maximum detail through auto-tagging. Content Publishing Stage, produce and publish content to Digital Factory. Lock-in / lock-out functionality prevents cross-publishing confusion. Integrate content seamlessly across all your sites. Collaborate and Share Enjoy simple, efficient enterprise document sharing and editing. Add notes to projects or content, start a discussion or poll, post a wiki entry, share collections or even subscribe to updates. Assimilation Clip and share interesting articles and notes from the internet to your project space via . Upload all types of content - regardless of source or format - while on the go with easy functionality. Personal Hub Enhanced security through permission rights for personal user dashboards. Access all relevant information from project spaces, workflow activities, assigned tasks and personal information. Device Responsive Access Workspace Factory 3.0 while on the go from any internet-connected device. Easy interaction and navigation with a minimum of resizing, panning or scrolling. Integration and Set-Up Built on open source, standards-based technology, Workspace Factory 3.0 integrates seamlessly with third-party tools like Microsoft Office, can be set up in just minutes and leverages Bootstrap templates. Discover more features and ask for a demo Join the conversation: PRODUCT OVERVIEW VERSION 3.0 Page 3/7

4 The Workspace Factory 3.0 digital work environment delivers: Instant access to new-generation collaboration spaces that use the best of social features. An enterprise-grade document library, optimized to handle up to millions of files of all types. A powerful workflow engine that can be customized to meet your process requirements. Secure digital asset management tools to re-use or share approved online content once on your intranet and / or your other Digital Factory web sites. Simple integration with third-party tools, such as Microsoft Office, and easy set-up for users. Collaboration, document sharing and editing, and content publication is efficient - and happens without the burden of learning a complex enterprise content management (ECM) solution. Optimize Your Content Marketing Workspace Factory 3.0 s digital asset management tools allow you to re-use or share approved online content on your intranet or other Digital Factory web sites. Collaborative spaces contain an enterprise-grade optimized document library of all file types. Thumbnail and gallery views enable quick previews of documents and graphics Explore documents via a powerful multi-facet search engine by timeframe, tags, categories, keywords or wildcards. When sharing an entire document is not needed, the Notes module supports short content articles via rich text created from web or file content. A Users Directory helps identify in-house experts and follows their favorite documents and collections. Personalized User Hubs Personal Hubs are personal activity centers for users who can access all relevant information from collaborative spaces and files, their personal profile, workflow activity, tasks, personal collections and subscribed updates. Permissions can be set for individual users or groups for enhanced security. Skills and corresponding expertise levels are searchable; owners of collaborative spaces can add members based on listed profile skills. The About Me field features a rich-text editor, allowing for a more complete presentation with longer, formatted text. Users can subscribe to get dynamic updates on project status. The Preferred Language field allows users to select and immediately switch the display language of Workspace Factory 3.0 with just one click. Browse teammates profiles to identify expertise by following shared collections, engaging in collaborative spaces and searching skills sets in order to tap their knowledge. Identify subject-matter experts to tap their knowledge. PRODUCT OVERVIEW VERSION 3.0 Page 4/7

5 Engage and Collaborate in Real-Time Manage workflow processes securely and collaborate in real-time on content. From the simplest one-step validation to more complex process models, Workspace Factory 3.0 s powerful workflow engine can be customized to meet corporate requirements. Users stay informed at all times with a graphic chart showing the type of workflow and current workflow status. Validate documents before publishing and use the editorial calendar to keep track of status and updates. Create as many collaborative spaces as needed, each with its own set of permissions, to share with teammates. Assign document-related tasks, such as asking a co-worker to create a localized version; changes are tracked using the document s history feature. Organize favorite documents, files, notes and images into collections for easy search and share with colleagues. any documents, media, rich text notes or other data snips directly into Workspace Factory 3.0. Enjoy Efficient, Simple Document and Content Management Solving the problem of uncontrolled content silos, which can be created when users work in their own singular workflow, Workspace Factory 3.0 leverages content across teams. Store, manage and track electronic documents and images with drag and drop functionality. Use lock-in / lock-out to edit your files while others are reading to prevent cross-publishing confusion. Workspace Factory 3.0 manages versions and auto-tags content to allow users to filter and easily find information. Mass-import and index large quantities of files at once, up to several million at a time. Upload drafts into the workspace so authorized teammates can comment, edit or add content to or even publish that document. PRODUCT OVERVIEW VERSION 3.0 Page 5/7

6 Access New-Generation Social Collaboration Tools Workspace Factory 3.0 powers new-generation, leading-edge enterprise collaboration spaces that use the best of social features: A personal dashboard with helpful notifications, live feed activity stream and subscribed updates. A team calendar that includes tasks and workflow. Document sharing via collaborative spaces and structured by folder, complete with versions management and search capability. Simple, integrated web publishing capability. A Users Directory to identify experts and engage colleagues. Notes, or short articles, designed for when sharing a full document is not needed. A discussion forum, a blog, a wiki, polls and the functionality to link them to documents. The ability to send new documents, media, rich text notes or clips - from any device - via directly into Workspace Factory 3.0 for discussion and collaboration with co-workers. Integration, Supported Environments and Device Responsiveness When it comes to enterprise collaboration and document exchange, many solutions on the market are cumbersome, complex and costly - especially in terms of integration. Workspace Factory 3.0 is simple - it can be up and running in minutes and easily integrates with third-party tools. Workspace Factory 3.0 has been tested and is supported on a wide variety of operating environments (Windows, Linux, Mac OS) in order to correspond to the diversity among our customers information systems. Keep control of your platform by using your own LDAP or Windows Directory. Users can access Workspace Factory 3.0 from any internet-connected device. Workspace Factory 3.0 has been built on top of the acclaimed Digital Factory content platform; as a result, it has inherited all its advanced mobile-rendering capabilities so users can work and share on the go. Workspace Factory 3.0 also integrates content seamlessly on your intranet and throughout your Digital Factory web sites. It is possible to manage several collaborative spaces that rely on the same groups of users who are generally dedicated to common themes by registering on several Workspace Factory 3.0 servers within your organization. For example, you can have a Workspace Factory 3.0 server called Accounting with workspaces such as; 2016 Budget Preparation, Cost Reduction Project, etc. For look and feel, projects and / or team initiatives often require their own visual identity to reinforce engagement. A simple theming mechanism allows each Collaborative Space Manager to redefine the look and feel of their community by simply selecting another theme in the settings page. These themes may be prepackaged or custom-defined, enabling the optimal working environment for every workspace. PRODUCT OVERVIEW VERSION 3.0 Page 6/7

7 What You Need To Know About Next-Level Digital Enterprise In today s world, technology IS the economy. Expertise is the distinguishing edge of business. Geographical proximity of employees is no longer relevant; providing maximum value and brand credibility is what matters for bottom-line profits, company performance and marketplace visibility. To power your enterprise for next-level digital workflow, it is essential to have a way to connect and engage top talent for collaborative business intelligence, deliver optimal customer experiences and achieve company targets. And it must ensure maximum return on your investment, integrate easily with your systems and invite user participation with minimal training for easy enterprise-wide adoption. In other words, your company needs an agile digital workspace to make the most of human talent - anytime and from anywhere - to transform your digital enterprise and be truly competitive in your industry. Workspace Factory 3.0, supported by Jahia s developers and built on our acclaimed User Experience Platform, is the proven solution to meet that need both now and for your future. Workspace Factory is built on Jahia s core content platform Digital Factory: TAKE THE TOUR ABOUT JAHIA Jahia [pronounced J-I-Y-A] is a leading open source User Experience Platform (UXP) vendor, relentlessly working at transforming a siloed industry into a user-driven one, beyond technology constraints. Each solution provided by Jahia stems from Jahia s Digital Industrialization vision: to streamline enterprise digital projects across all channels and accelerate corporate-wide deployments by bridging the IT / Marketing lifecycle gap. Jahia s acclaimed product suite includes: Digital Factory, Workspace Factory, Portal Factory, Form Factory, Marketing Factory and Commerce Factory. France Paris T Germany Düsseldorf T Austria Klagenfurt T Canada Toronto T Founded in 2005 and headquartered in Geneva, Switzerland, Jahia Solutions Group has its North American headquarters in Washington, D.C., with offices in Chicago, Houston, Toronto and throughout Europe. Jahia counts hundreds of global brands and governmental organizations among its loyal customers in more than 20 countries across the globe. CONTACT US Group HQ Geneva Switzerland T North American HQ Washington, DC T For more information:

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