Totara LMS. Key benefits. Key Features

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1 Totara LMS Achieve your business objectives through effective learning and development with our game-changing Learning Management System (LMS). Today, more than ever, the achievement of your business objectives is dependent upon the knowledge, skills and experience of your workforce. Totara LMS enables you to deliver learning effectively through individual learning plans which reflect your employees roles, training needs and objectives. Totara provides a functionally rich learning platform which can be implemented quickly and at a fraction of the cost of proprietary solutions. Key benefits An engaging learning portal Totara provides an engaging portal from which learners can access instructor led training, self-paced e-learning and virtual classroom sessions. With Totara you can load content that you create such as e-learning, SCORM packages, PDFs, videos and question banks quickly and easily. Manages compliance and assessment Totara provides sophisticated assessment and reporting to ensure and track compliance in your organisation. Supports social learning Totara provides a range of tools such as chat, wikis and forums to support informal and social learning, allowing your employees to collaboratively build a body of knowledge that future generations of workers will benefit from. No per-user license fees Totara is a custom distribution of the open source Moodle LMS, the world s most popular learning platform, bringing the benefits of open source to corporate learning. This means no per-user licence fees and complete access to source code allowing you to tailor the LMS to your exact requirements. Key Features Competency structure to which you can link roles, learning resources and courses Organisation and position frameworks allowing allocation of position/organisation specific competencies, learning and filtered reporting.individual learning plans track on-the-job training, guide development and assess progress toward career goals and company objectives. Face-to-face training management and self-service booking Sophisticated reporting - personalised Management Reporting Dashboardand Custom Report Builder Enhanced theme branding to ensure you can fully reflect your own brand

2 Powerful, yet simple A clean and easy to use interface, with a flexible theming framework to fully re-brand the system for your organisation. Individual learning plans for every employee, based on job roles and competencies, provides quick and targeted access to relevant learning. A way for employees to network, share ideas and tap into expert communities. Effective management of your learning process Schedule, manage and report on classroom training and workshops using either self-service or manager approval for bookings. Add your own competency framework as the basis for curriculum planning, analysis of developmental needs and creation of learner paths. Create or import management hierarchies so that managers can actively manage the development of their team. Our open source solution delivered on every aspect. We now have a training package that offers more than anything else in the industry. Staying on top of what s going on A sophisticated assessment engine allows you to create assessments from question banks and track scores and completion rates. An easy to use and flexible report builder allows you build and schedule your own reports, and assign these to users such as team or divisional managers. Integrate with HR systems such as SAP and Oracle to keep your entire organisation s compliance data in one place. Reached the limits of your existing LMS? With Totara there are no per-user license fees, meaning you can scale to enterprise level without breaking the bank. Having access to open source software code means you can build upon our best-of-breed LMS to create innovative solutions for your specific context. A complete solution At the core of all Totara LMS service options lies great product support combined with a continuing stream of innovation. We believe in flexibility so have a number of different service options. Totara provides a range of subscription levels designed to deliver enterprise-grade product support including training, documentation, issue reporting, maintenance releases, patches and upgrades. You can also leverage the expertise of our global Totara Partner Network, who can customise, host and support your Totara LMS. Alternatively, if you have suitable IT capability internally, you may want to subscribe directly and host Totara yourself. We have provided extensive help documentation and videos to support you. End-user technical requirements Operating system Microsoft Windows XP Windows Vista Windows 7 Mac OS X 10.5 (Leopard) Ubuntu Linux (Unity Browser Microsoft Internet Explorer 6 or (preferably) above Firefox 3 or above Safari version 4 and above Client-side JavaScript enabled The reporting module developed for our LMS means we can filter and report right down to question level. The partner network means you won t be held to ransom by your vendor come annual renewal time.

3 Hierarchies and frameworks Use Totara to map learning onto job positions and organisational levels Hierarchies in Totara allow you to set up various frameworks that best represent the structure of your organisation. This enables you to input the structures and relationships of job positions and different sections of your organisation. Learning can then be mapped to individual job roles, management levels, departments, teams and groups. Hierarchies are highly configureable to provide the structures which facilitate position and organisation specific learning plans, competency evaluation and management. Competency development Define hierarchies for job positions, organisational structure and competencies Hierarchy frameworks can use as many levels as you need Multiple frameworks can be created for different parts of the organisation Tying it all together 1. Assign learners to organisations and positions 2. Assign competencies to organisations and positions 3. Assign courses to any competencies 4. Courses and competencies then automatically appear in learning plans Reporting capabilities Organisation hierarchies allow for reporting down the management tree Detailed reports can be compiled for any level within the organisation

4 Learning Plans Your people are your greatest asset, as the saying goes. Employees are most likely the biggest cost and management challenge in your organisation, and it is critically important to align employee development with organisational strategies. Totara Learning Plans allow your employees to develop the specific competencies needed to improve performance in their present position or to prepare for new responsibilities. The plan provides quick and targeted access to relevant learning whether face to face events or e-learning; and enables employees to see their progress at a glance. Learning Plan templates Create multiple learning plan templates based on user groups. Competencies and courses can be automatically pulled into learning plans. Personalised learning Users or managers can create learning plans for different areas of development, such as current and aspirational positions. Learners can personalise plans by setting due dates, priorities and objectives. Learners can use the development plan to manage the scheduling of their courses and other learning activities. Additional competencies and courses can be requested by the learner or added by their manager. Learning records Completed learning plans contribute to an employee s record of learning. Managers can monitor the ongoing progress of their team s development.

5 Team Management Teamwork is the ability to work together toward a common vision. The ability to direct individual accomplishments toward organizational objectives. Andrew Carnegie Regular team performance check-ins will help in keeping your teams working like a well-oiled machine. Use Totara s competencies and objectives features to plan development across the team and ensure that individual development plans fit with wider team and organisational objectives, to ensure everyone is headed in the same direction. Totara allows your team managers to get the full potential out of their teams by ensuring that their staff have clear competencies and personal goals, that all team members have an active development plan and by providing tools to monitor progress against objectives. My Team dashboard Configurable dashboard provides up-to-date information about team activity. Tasks section advises the manager on tasks team members must complete. Statistics reporting provides high-level team information. Managers can approve and deny learning event requests. Team Members page One-click access to team members learning plans, user profiles, course bookings and progress records. High level data on numbers of courses and competencies started and achieved. Access team members Learning Plans Access their full learning plan, record of learning and course booking records. Create update, delete and approve learning plans. Allocate new courses, competencies and objectives to learning plans. to:

6 Content management Create content online or import courseware from external sources. Totara has a wide range of content authoring and management capabilities allowing you to create a course with both content and activities. Totara enables you to insert almost any kind of web content into your courses. There is also a huge range of learning activities - e.g. lessons, wikis, forums and assignments. As well as creating your own content, you can add SCORM courseware or custom courseware the choice is yours. Unlike other LMS products, you don t have to ask your vendor to add new content, you are free to add as much courseware as you like, by yourself. Totara gives you the best of both worlds, a solution that covers both authoring and learning management, and allows you to use your favourite authoring tools. Content creation Create course areas, which are containers for multiple resources and activities. Create web pages within courses using the web page editing tool Add resources to courses (documents, slides, audio and video) Enable user generated content (journal, wiki and forum discussions) Create quizzes and surveys Advanced features Use conditional linking so that a specific activity cannot be started until a prior activity has been completed or passed, while allowing other activities to display with no restrictions at all. Use the permissions system to enable specific users with appropriate permissions to edit courses or add new content. You can assign these permissions on a per-course or site-wide basis Use course groups to display different content and activities for different groups of learners, such as differing levels of ability or differing focus areas within a course. Totara Willis Street P.O. Box Wellington 6011 New Zealand

7 Blended learning Manage your blended learning programs with a mix of online courseware and offline instructor led training Totara LMS recognises the need that businesses have to manage fully blended learning programs with a mix of learning interventions. Totara allows you to manage a full range of face to face learning events from internal classroom sessions to external workshops. Using Totara you can quickly and efficiently schedule face to face events and provide full employee self-service to browse events and book online directly. Totara also has an optional built-in workflow so that a manager can review and approve bookings. Alternatively the manager can book the learner to an event directly. Self service or workflow based User friendly self-service for locating and booking courses. Session details can be sent via and using the ical standard for Outlook and other calendar systems. Configurable workflow is available for manager approvals. Session management Events can contain one or multiple sessions. All sessions feed through to the system s training calendar for improved visibility Custom fields can be created for sessions, such as location, venue, room and type of delivery. Large range of notifications and alerts can be set for a learning event. Administrators can track interest and enrolments to a learning event. Trainers and managers can monitor attendance for each session.

8 Social learning Research shows that 70% of learning takes place in real-life, on-the-job experiences, so you need an LMS that supports informal and social learning activities. Totara supports the popular 70:20:10 learning model which has a strong focus on informal and workplace learning. With Totara employees can network, share ideas and tap into expert networks. The sophisticated search facility also allows learners to access specific learning objects just in time to support their performance in specific tasks. Many organisations make collaboration an active part of the overall learning process, using collaborative events as part of a planned, blended learning curriculum. Totara supports social learning through a range of interactive activities including wikis, blogs, discussion forums, chats and other social networking and support tools. Social networking Wikis allow employees to collaboratively build a body of knowledge around key topics Employees can publish to the wider organisation using blogs Forums allow employees to create and engage in online, asynchronous discussions Chat rooms allow for real-time, synchronous discussion Support tools Forums and news items can be published as RSS feeds, which employees can then access through their personal RSS Application such as Google Reader or MobileRSS. Polls and Feedback can be conducted online to elicit feedback from the users about their learning or any other area you wish to investigate.

9 Assessment and compliance Your Compliance training is not just about meeting legal and regulatory requirements, it is often critically important for personal safety. Totara will help you manage your compliance programmes Totara has a range of assessment options including a sophisticated assessment engine where you can create assessments from banks of questions and track scores and completion rates. You can also load assessments developed with popular 3rd party authoring tools.. Many of our customers operate in highly regulated or safety-critical environments where compliance is understandably a primary issue. Therefore the ability to determine compliance criteria and maintain a clear and accurate audit trail is a must-have feature. Assessment setup Create multiple question banks for use within a topic, single course, course category or for site-wide use. Generate assessments using one or more question banks, with randomisation if you wish. Set course completion on assessment completion or score, or any other activity such as e-learning or classroom session. Import SCORM assessments created using authoring tools such as Quizmaker. Records and evidence Report on individual questions, user scores and provide automated feedback. Track completion of individual activities such as e-learning, classroom sessions and assessments. Track completion of courses where pre-determine completion criteria have been met. When appropriate, manually grade submitted activities and use free-text responses. Maintain current and historical records of active and completed learning for all employees. Run in-depth reporting on which personnel have passed, completed or not completed assessments and compliance training. to:

10 Totara Reporting To make the right decisions quickly, you need timely and targeted information at your fingertips. Reporting is a key feature of Totara with a powerful, flexible report builder. Totara ensures you have a complete picture of usage, progress and achievement across your business. Totara also includes a set of pre-configured dashboards which give each primary system role (Learner, Manager, Trainer, Assessor, and Administrator) an overview of key information. My Reports tab Pre-built reports for each system role. Allows personalisation by the user. Scheduled reports can be sent via at specified times. My Dashboard page Pre-built dashboards for each system role. Allows personalisation by the user. Provides timely and key information related to role such as alerts, tasks, statistics, news and events. Report Builder Build your own reports from scratch -no technical knowledge required! Export reports to a variety of formats such as CSV. Add in customised search filters to allow users to drill down into data. Report on numerous data sources such as e-learning and assessments. Assign pre-built or custom reports to any system role. Filter reports by organisation, position or user information.

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