BANK OF BARODA USHAKIRAN GUEST HOUSE PEDDAR ROAD, MUMBAI TENDER FOR PREMISES AND FACILITY MANAGEMENT

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1 BANK OF BARODA USHAKIRAN GUEST HOUSE PEDDAR ROAD, MUMBAI TENDER FOR PREMISES AND FACILITY MANAGEMENT ISSUED TO -1-

2 PART I (TECHNICAL BID) TENDER FOR MANNING AND MAINTAINING VARIOUS SERVICES IN OUR USHAKIRAN GUEST HOUSE AT PEDDAR ROAD, MUMBAI For high quality upkeeping above premises and to maintain good ambience we propose to engage one facility management agency for manning and maintaining various services by engaging required staff as detailed below. Bank of Baroda, hereby invites you to tender for the above work. Tender Document will be available from in the office of the Asst. Gen. Manager, Estate Management Department of Bank of Baroda, Baroda Corporate Centre, Bandra-Kurla Complex, Bandra (East), Mumbai against payment of Rs.200/- (nonrefundable)the tender can also be downloaded from Bank s website: (tender section ) and submit the offer in two-bid system to the address given below on or before 3.00 pm on during the office hours. The tender shall be opened on at 4.00 pm. Asst. Gen. Manager Estate Management Department Baroda Corporate Centre C 26 G Block, Bandra Kurla Complex Mumbai Two parts of the tender should be submitted in two separate sealed covers. The bidder shall clearly write on cover 1- the words. The bidder shall write " Technical Bid- Cover 1 for manning and maintaining various services in Ushakiran Guest House bidder shall clearly write on cover--ii the words "Price Bid Cover 2 for Manning and Maintaining various services in Ushakiran Guest House. Sealed Envelop 1 Shall Contain 1. Technical bid duly signed by the bidder 2. Organizational data and its enclosures 3. Proof for having satisfactorily executed jobs 4. EMD of `. 20,000/- by way of DD/ BC favoring Bank of Baroda payable at Mumbai ( No application will be entertained without EMD, Please note.) Sealed Envelop 2 shall contain Only Price Bid only. A) HOUSE KEEPING 1. Daily Cleaning Sweeping and damp moping of ceramic/ mosaic tiles floors Cleaning of mirrors, glass doors, glass windows, ceiling etc. (internal and external) Emptying all waste paper baskets, ashtrays from the premises and washing or wiping them clean Collection and deposition of waste from waste paper basket and disposing out side. Segregation of dry and wet garbage and dumping them in the collection centre locally available -2-

3 Cleaning of table tops doors etc. in the premises Vacuuming of all rugs, carpets and blinds Thorough cleaning and sanitization of toilets, bathrooms, kitchen etc. Continuous replenishment of toiletries. Keeping all surfaces free of grime, soap mud and smudges. 2. Weekly cleaning Deep cleaning of ceiling Cleaning and sanitizing paper bins Sanitizing all telephone instrument Cleaning and sanitizing of all washroom dustbins Thorough cleaning of all walls and doors of toilets Dusting and wiping of all light fixtures 3. Pest control treatment Periodical pest control and rodent treatment to be carried out in the premises. In case of complaint the same shall be done as and when required. 4. Manpower 2 House keeper to be deployed to carry out above jobs to the satisfaction of the bank Workers should be provided with uniform ( white shirt and black pant) Should be engaged in two shifts starting from 8 am to 8pm. No overtime shall be paid by the bank in case of extra work / time. 5. Consumables to be used (Procured by contractor) Tissue rolls, toilet rolls Hand wash liquid soap Other approved toiletries and liquid cleaners Room freshener B) CARETAKER 1. Services Receive guests, enter details in the register and allot rooms as directed by the Bank Change bed sheets, pillow covers in regular intervals, get it cleaned and store the same in safe custody Prepare Tea/ coffee/ other food items and serve as per the request of guests. Maintain records pertaining to occupants /time in and time out etc 2. Manpower Service of one person is required for jobs mentioned above to the satisfaction of Bank Workers should be provided with uniform Should be engaged in two shifts starting from 8 am to 8pm 3. Materials / Consumables All materials required for kitchen should be procured by the contractor and the cost will be reimbursed by the Bank. -3-

4 Approximate area of the premises 3000sft. Instructions to the tenderer & Eligibility criteria Quote the rate separately for House keeping and Caretaker (Bank will provide rest room / place for one care taker at a time.) Enclose documentary evidences for having successfully carried out similar services during past three years Solvency certificate for Rs 5 lacs (Issued not later than 3 months) Bank has the right to reject / select one or more agencies The Bank reserves the right to reject any or all the applications without assigning any reason thereof. No conditions shall be entertained. Conditional offers shall be rejected In case of any clarification you may please contact to our department. It will be solely responsibility of contractor to have their manpower to complete the work within normal time period. Contractor is required to abide by the minimum wage Act, Labour laws etc of the state government / statutory bodies / Police verification of their staff etc. It will be responsibility of contractor to attend the minor repair work of plumbing and electric, and keep the first-aid box in order. Bank will pay the reasonable charges for plumbing and electric work. The contract period will be for three years ( subject to annual review on satisfactory performance) from the date of written order to commence work and it will be fixed rate contact and no request for revision of rate will be entertained during total contract period. At any point of time if it is found any unsatisfactory service by contractor, Bank has the right to terminate the agreement giving 2 months notice please note. The Tender for works shall remain open for acceptance for a period of 90 days from the date of opening of part II of the tenders. If any tenderer withdraws his tender before the said period, the Bank shall be at liberty to forfeit Earnest Money paid along with the tender. The bank will make all monthly payments to the P&FMS contractor for services rendered satisfactorily basis in accordance to the relevant clause of conditions of contract as mentioned above. The earnest money, which will be treated as security deposit (interest free) on award of contract of the successful tenderer, and will be forfeited, if he fails to comply with any of the conditions of the contract. Where copies in support of documents furnished, are to be certified copies, Contact Person: Asstt. Gen. Manager Telephone Number: / 37 Fax No E Mail: Signature of the tenderer -4- Seal

5 Organisational Data 1. Name of the organization : 2. Registered Head Office Address : Local Office Address: Telephone Number: Tele fax Number: ID: 3. Year of Establishment: 4. Status of the Firm: (Whether Company/Firm/Proprietary/ Association) 5. Name of Directors/Partners/Proprietor/Office bearers: 6. Whether registered with the Registrar of Companies / Registrar of firms. If so mention number, date and attach a copy of registration. 15. a) Name address of Bankers : b) Enclose Solvency Certificate from the bankers. 8. Whether registered for sales tax/ service tax purposes. If so, mention number and date. Also furnish copies of Sales tax clearance certificate. 9. Mention permanent account number and furnish copies of income tax clearance Certificates. -5-

6 10. Furnish copies of audited balance sheet and Profit Loss account (Audited) for the last eighteen months. 11. If you are registered in the panel of other banks and other financial institutions, furnish details of registration viz names, category and date of registration etc: 12. What are your fields of activity? Mention the fields on preference basis. 13. Description and value of similar works handled for others in the past. 14. Specify the maximum value of work ( one job of similar nature (P&FMS))handled in a year : 15. Furnish the names and addresses of the 2 clients who will be in a position to certify about the quality as well as past performance of your organization: Signature of the tenderer Seal -6-

7 PART II (PRICE BID) Sl No Description Quantity Rate Amount ( including all taxes etc.) 1 House keeper 1 2 Care taker 2 3 Consumables LS Total Signature of the tenderer Seal

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