Terms of Reference (TOR): Film production One day in the life of a UN Volunteer. First part: UNRWA refugee camp

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1 Terms of Reference (TOR): Film production One day in the life of a UN Volunteer First part: UNRWA refugee camp Location: Type of Contract: Post Level: filming in UNWRA schools/lebanon/ editing home-based Individual Contract International Consultant Starting Date: 20 may 2016 Duration of Initial Contract: 30 days Expected Duration of Assignment: 30 June Background The United Nations Volunteers (UNV) programme contributes to peace and development through volunteerism worldwide. We work with partners to integrate qualified, highly motivated and well supported UN Volunteers into development programming and promote the value and global recognition of volunteerism. UNV is active in around 130 countries every year. With Field presences in over 80 countries. UNV is administrated by the United Nations Development Programme (UNDP) and reports to the UNDP Executive Board. Every year, UNV directly mobilizes almost 7,000 UN Volunteers to serve either in their own countries or abroad. These UN Volunteers contribute to the peace and development projects and initiatives of 36 United Nations system partners. About 82 per cent of UN Volunteers come from countries of the global South. More than 30 per cent of UN Volunteers are assigned within their own countries. UNV also operates an Online Volunteering service, which connects United Nations entities, civil society organizations and public institutions directly with highly capable and motivated individuals who provide their support over the internet. UNV is headquartered in Bonn, Germany and has approximately 150 staff positions with the majority in Bonn and some positions with different UN peacekeeping and political missions, and in other regional offices (Bangkok, Dakar, Nairobi and Panama) as well as Liaisons offices (New York and Tokyo).

2 2. Organizational setting: The Communications Section focuses on clear and effective messaging to increase the visibility and impact of UNV. It documents the status of volunteerism and its contribution to development, raises awareness of volunteerism and its contribution to development among UNV stakeholders, encourages support of volunteerism for development, including observation of International Volunteer Day on 5 December each year, and produces and promotes materials (websites, annual reports, videos, etc.) to highlight UNV s support for volunteerism for development and its contribution to partners development and programming objectives. International Volunteer Day for Social and Economic Development (IVD) is about telling the world what volunteers can achieve for peace and sustainable development. It is a day for all volunteers to take pride in what they do, and to promote the benefits of volunteering to others. It is a day when volunteers, volunteer-involving organizations and their work should be recognized and applauded. 3. Project description Around 7000 UN Volunteers are assigned around the world in projects collaborating for peace and development. Last year, a total of 111 UN Volunteers worked with UNRWA in Jordan, the State of Palestine and 106 of them in Lebanon; 103 of whom were national UN Volunteers and a notable 77 percent were women. While all national UN Volunteers are Palestinian refugees, the vast majority (103) are supporting UNRWA s education component by integrating a first pilot project in providing support in the area of basic social services, including basic education. When the situation allows it, UNV aims to expand our partnership with UNRWA Lebanon in following school years, and to replicate this initiative in schools supporting Palestinian refugees in other camps to achieve the common objectives, and demonstrate the value added of integrating volunteerism in UN programming. Beneficiaries of this project are Palestinian refugees that were originally living in UNRWA camps in Syria, who flew from the Arab Republic of Syria to Lebanon. It is also a grand premiere for UNV to contract Palestinian refugees with the status of national UN Volunteers in Lebanon. UNV aims to expand our partnership with UNRWA Lebanon in following school years, and to replicate this initiative in schools supporting Palestinian refugees in other camps to achieve our common objectives, and demonstrate the value added of integrating volunteerism in UN programming. The premier of the film will be projected at the UNV Partnership forum at the Headquarters of the organization, in Bonn, Germany. At this forum, gather more hundreds of UNV donors, partners or future partners from private and public sectors.

3 4. Scope of work: While the film has to positively reflect the life, work and impact of those UN Volunteers teachers with UNRWA through his/her eyes and those of her/his environment, it is also highlighting the capacity of UNV to respond to the needs of UN agencies in accomplishing their mandate. The results expected from the individual contractor are the following: 1. In agreement with the Communications Chief and the Communications Analyst, a story board will be developed, agreed upon and edited into a finalized product in various formats (to be agreed with team before production) to be owned and stored by UNV. 1. One general teaser video: of max 1min. in English or with English subtitles. 2. One video consolidated per each UN Volunteer/location. (3min in English or with English subtitles. 3. One video consolidated of 6 minutes (up to 8) full length video of all locations for a general UNV video (in English or with English subtitles.) 2. Film raw footage (in several UNRWA Refugee camps through Lebanon to be identified during concept development) - at least two hours of raw footage per location- that will be owned (and stored) by UNV. For each location an agreed script and scene sequence will be shot, according to a script and story board agreed in step 1. At least 30 still images (photos with embedded captions in high resolution and low resolution) will also be produced per refugees camps/schools visited. Also: Ensure the timely production of all videos: realize the editing/post-production of the HD videos. Submission of all original documentary footage (raw material) Submission of DVD copy, Web-standard file format, HD/SD copy. 5. Expected Outputs and deliverables Deliverables/ Outputs Estimated Duration to Complete Target Due Dates Review and Approvals Required The contractor, in cooperation with the Communications Chief and the Communications Analyst, will develop a definitive concept that will include a script and story board, reflecting the life, work and 3 days 22 May UNV Communications Analyst

4 contribution to the project of two or three selected UN Volunteers, depending the identified location if filming. The contractor, under the supervision of UNV Lebanon staff, and UNV communications Analyst will conduct filming in the selected locations/schools. Up to four drafts of the videos produced accordingly to the agreed upon story board. 3 days To be determined between the May 10 days 10 June UNV Communications Analyst Final product in English or Arabic with English subtitles: One general teaser video: of max 1.30 min. in English or with English subtitles. Final product: One video consolidated per each UN Volunteer/location. (3min in English or with English subtitles.) Final product: One video consolidated of 6 minutes (up to 8) full length video of all locations for a general UNV video (in English or with English subtitles.) The written scripts in English of all for final products are shared 15 days 25 June UNV Communications Analyst 15 days 25 June UNV Communications Analyst 15 days 25 June UNV Communications Analyst 5 days 30 June UNV Communications Analyst

5 6. Institutional Arrangement The Consultant will liaise regularly with the UNV Communications Section to ensure the video messages are consistent with the UNV and IVD brands, missions and aims. A calendar with regular meetings will be determined at the beginning of the contact. 7. Duration of the Work The work should be completed and the deliverables delivered by June Duty Station The filming will happen between May 22 and May , in identified UNRWA refugees camps in Lebanon that will be communicated on the first day of contract. UNV will is in charge to get all the authorization required to with the counterparts to access the locations and film. 9. Qualifications of the Successful Individual Contractor Competencies Demonstrable creative flair in producing audiovisual concepts and products related to humanitarian and development issues; The ability to communicate (verbal and written format) effectively in English; also preference will be given to candidates who can also offer a working understanding of Arabic and French; Ability to work under tight deadlines, under pressure, use initiative, and manage own workload, especially when juggling several projects at the same time; Ability to work flexibly in a multicultural team setting and to work in a cross-departmental manner, building consensus with colleagues. Experience: Filming in difficult context; Knowledge of the Middle east Knowledge of the UNRWA s work and Palestinians refugees in Lebanon Previous experiences in Lebanon or working with the refugees Experience of using newer versions of Final Cut Pro or similar software for editing digital video; Experience of web and social media development, especially as relates to placing video; Knowledge of the UN system and working experience in developing countries specifically in video production is desirable; Familiarity with UNV or other related volunteer organizations and a commitment to their vision, mission, values is an asset.

6 Education: Postgraduate or bachelor s degree in communications, media, international development or related areas. A number of years of equivalent work experience may be accepted in lieu of this requirement. Language Requirements: Fluency in written and spoken English is essential; French, Arabic and other UN languages are an advantage. 10. Scope of Price Proposal and Schedule of Payments The concept developed, including a script and story board in the 4 UN languages FR-EN-SP-AR (or subtitles as seen fit), adapted for each film location. By May %; Filming in the selected locations/schools By May 30- (to happen 3 days during the week of May 23-30) Up to four drafts of the videos produced accordingly to the agreed upon story board. By 10 June- 40 %; At least two hours of raw footage per location- and at least 30 still images (photos with embedded captions in high resolution and low resolution are provided to UNV. By 30 June 20 % All videos completed and finalized, posted to appropriate channels and distributed to agreed outlets. By 30 June 20 % The consultant should include all production related costs into the price proposal: Fees of video production crew (if any), technical equipment, accommodation and living costs on the footage locations, related consumables (DVD copies) 11. Annexes to the TOR Existing literature or documents that will help Offerors gain a better understanding of the project situation and the work required should be provided as annex/es to the TOR, especially if such literature or documents are not confidential. Please supply at least three references from previous clients that we can contact to seek references, name, address, , telephone; Proof of any previous relevant work carried out; Detailed list of services and specific areas of expertise that your institution (or you as an individual) may provide; Please provide two five-minute films, preferably on a development-related theme, that you have edited. Must be viewable online.

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