REQUEST FOR PROPOSALS # Human Resources for Health Data Analyst in Tanzania

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1 REQUEST FOR PROPOSALS # in support of ELIZABETH GLASER PEDIATRIC AIDS FOUNDATION (EGPAF) Dar es Salaam, Tanzania Firm Deadline: July 15, 2016 **DEADLINE EXTENDED** 12:00pm Eastern Daylight Time (GMT-4) The Elizabeth Glaser Pediatric AIDS Foundation, a non-profit organization, is the world leader in the fight to eliminate pediatric AIDS. Our mission is to prevent pediatric HIV infection and to eliminate pediatric AIDS through research, advocacy, and prevention and treatment programs. For more information, please visit Any proposal that does not contain all items listed in the table of Submission Requirements below may be considered nonresponsive. Please submit your Submission Requirements in the order that they appear below, and label each with the RFP # (985523). BACKGROUND CDC Tanzania and PEPFAR have been providing technical and financial support to the Tanzania Ministry of Health, Community Development, Gender, Elderly and Children (MOHCDGEC) and National AIDS Control Program (NACP) to establish and continuously improve monitoring and evaluation (M&E) data systems, health information systems and business processes related to use of health information. CDC Tanzania has been supporting short-term and embedded technical experts to work closely with MOHCDGEC and NACP to strengthen national data systems and processes that are required to deliver quality HIV services and collect and manage information for evidence-based decisions. In close collaboration with the MOHCDGEC, EGPAF will conduct an analysis of various Human Resources for Health (HRH) systems to inform planning and decision making. EGPAF will also conduct a spatial analysis of HRH data and its correlation with other key indicators to contribute to optimal coverage and quality of health care services. PURPOSE/SCOPE OF WORK Reporting to Jane Macha, Technical Advisor for Health Systems Strengthening, and in close partnership with EGPAF Headquarters (HQ) and CDC Tanzania, the HRH Data Analyst will be primarily responsible for completion of the processes and deliverables in country that are outlined below. The HRH Data Analyst will also serve as a communication backstop for all in-country activities related to this activity, liaising between EGPAF HQ, MOHCDGEC, CDC Tanzania and other stakeholders. Consultant Activities: The consultant will work closely with EGPAF HQ and the EGPAF Tanzania Technical Advisor for Health Systems Strengthening to ensure the following activities are conducted: 1. Organize and participate in planning meetings with MOHCDGEC and CDC Tanzania to review current HRH data management systems and to determine the necessary steps to Page 1 of 6

2 proceed with analysis. 2. Lead biweekly progress conference calls with EGPAF HQ and EGPAF Tanzania and provide monthly written progress reports to EGPAF HQ and EGPAF Tanzania to inform project quarterly reports. 3. Working closely with HRH staff from MOHCDGEC, CDC Tanzania and other US and Tanzania government agencies as needed, determine the necessary data elements (in addition to GIS information) to conduct a meaningful analysis for presentation to MOHCDGEC and CDC. As needed, clean the outputs of the three systems in order to make the data usable. 4. Conduct data cleaning, analysis, and prepare findings. Include key MOHCDGEC staff and provide hands-on mentoring during this phase in order to build capacity around HRH data analysis. 5. Review any existing MOHCDGEC HRH data analysis and use plans and advise on operationalizing them. Work with MOHCDGEC to develop plan to align/integrate various HRH data systems for future analysis and use. 6. Build capacity of MOHCDGEC on data analysis and use and how to follow analysis/use plans. This may involve designing and facilitating onsite training/mentorship to ensure continued HRH data use. 7. Act in an advisory role to MOHCDGEC in preparation for the 2016 HRH country profile. 8. Other activities as negotiated with EGPAF HQ and EGPAF Tanzania. Consultant Deliverables: The consultant will ensure that the following deliverables are met: 1. Agendas and meeting summaries to support planning meetings with MOHCDGEC 2. Agendas and meeting summaries as necessary for EGPAF HQ/Tanzania conference calls 3. Monthly written progress reports submitted to EGPAF HQ and EGPAF Tanzania Health Systems Strengthening Advisor by the 5 th of each month 4. A written report and presentation containing the results of the HRH data cleaning and analysis exercise (a mapping document of all HRH system in TZ that MOHCDGEC or implementing partners are using, their use, and a feasible plan for integrating these system to reduce duplication and align the systems.) 5. Produce an onsite data analysis and one mentorship report (to be replicated by MOHCDGEC) 6. Presentation of spatial analysis results to MOHCDGEC and CDC Tanzania 7. Final assignment report (template and table of contents to be provided by EGPAF HQ) 8. Revised data analysis and use plan for MOHCDGEC MINIMUM REQUIREMENTS: Fluent in both written and spoken English At least a Master s Degree in Public Health, Biostatistics or Computer Science, or a related field Able to work legally in Tanzania as a resident or through a valid work visa (must provide documentation of work visa) Currently reside in, or be willing to temporarily relocate to, Dar es Salaam, Tanzania for the duration of the contract period PREFERRED QUALIFICATIONS: Able to begin work on or before August 8, 2016 Speaking ability in Swahili Page 2 of 6

3 Previous experience working in Tanzania Knowledge of programming languages, relational databases, statistical packages, GIS applications, interactive data dashboards, and Windows programs Experience working with senior-level representatives from donors, implementing partners, and government agencies A minimum of 5 years experience in Public Health with at least 2 years demonstrated practice in national level data management and analysis A strong background in data management systems, capacity building, and project management and implementation FOUNDATION RESPONSIBILITIES: The HRH Data Analyst will provide all deliverables to EGPAF HQ, which assumes ultimate responsibility for all documents and deliverables submitted to CDC. EGPAF HQ will directly liaise with CDC Atlanta and provide direction and support to the Consultant in the implementation of all project-related activities. All deliverables will be submitted to EGPAF HQ for review and further dissemination. LOGISTICS: Equipment and/or Materials Required The consultant will provide their own laptop and mobile phone for use on project-related activities. Specific Timeframe The period of performance for this agreement is three (3) months from the date of a signed consultant contract. Projected start date is July 31, 2016, but is subject to change. Contract may be extended at EGPAF s option. Location of Work Consultant will perform all tasks in Dar es Salaam, Tanzania. Office space with access to the internet and printing facilities will be provided at the Ministry of Health offices. KEY CONTRACT TERMS: The anticipated contract type is fixed price plus approved expenses. The following expenses will be reimbursed by the Foundation: air travel to Tanzania (one round-trip, if Consultant not currently located in Tanzania); housing allowance in Dar es Salaam; monthly living stipend; and local transportation to support work-related activities. All other projected costs must be included in the fixed price proposed by the Offeror. Unless stated otherwise in this RFP, the Consultant is responsible for providing equipment and/or supplies required to perform the services. All deliverables provided to the Foundation must be furnished for the use of the Foundation without royalty or any additional fees. Materials will include everything prepared by Consultant pursuant to this Contract, including without limitation, the Deliverables, reports, creative and other materials, manuals, studies, Page 3 of 6

4 photographs, negatives and all other documents. All Materials developed under this Contract will be owned exclusively by the Foundation. Consultant will not use or allow the use of the Materials for any purpose other than Consultant s performance of the Contract without the prior written consent of the Foundation. The Consultant will be responsible for obtaining all applicable visas and/or work permits. The Foundation will provide supplemental business traveler medical coverage and security and natural disaster evacuation coverage for a non-local Consultant for the duration of the consultancy spent in Tanzania, at no cost to the Consultant, if desired. The medical coverage is supplemental only, and will only cover persons who already have general medical insurance coverage. The Offeror should indicate in the financial proposal if this coverage is requested. Note that the supplemental medical coverage is a standard benefit. The consultant therefore is not required to quote the cost of this supplemental insurance in the financial proposal, and request of this supplemental insurance will have no influence on the evaluation of proposals. EVALUATION CRITERIA AND SUBMISSION REQUIREMENTS: The Foundation will accept the proposal that presents the best value. All proposals will be evaluated against the following Evaluation Criteria. Any proposal that does not contain all items listed in the table of Submission Requirements below may be considered nonresponsive. Please submit your Submission Requirements in the order that they appear below, and label each with the RFP # (985523). Evaluation Criteria Submission Requirements Weight Past performance of similar work 1. One or more samples of prior similar work (e.g., project reports, GIS assignments, consultancy reports, reports or evidence of prior data cleaning and analysis exercises, evidence of prior experience with HRH data/projects, etc. for which the Offeror has led the process) 35% 2. Three (3) professional references from similar past projects with current phone and contact information Consultant s proposed process 3. A maximum 5-page written proposal explaining Offeror s 35% and approach to meet project specific process for completion of activities and deliverables needs efficiently listed in this RFP Total fixed price 4. A brief financial proposal detailing the total fixed price for 15% all activities, as stated in Key Contract Terms above Qualifications of proposed 5. Cover letter 15% Consultant 6. CV/Resume of Offeror Total 100% All applicants are required to be registered and authorized to perform the scope of work in the place of performance. PROPOSED TIMELINE: 17 June 2016 Release of RFP Page 4 of 6

5 4 July 2016 Submission of Contractual and Technical Inquiries to: Shauna Eisenberg, Senior Operations Officer, No phone calls please. 6 July 2016 Question and Answer Response Document posted on EGPAF website at 15 July 2016 Completed proposals must be delivered electronically by 12:00pm Eastern Daylight Time to: Shauna Eisenberg, Senior Operations Officer, 29 July 2016 Final decision announced and Offerors notified 8 August 2016 Contract executed and Services begin. Please note it is our best intent to comply with the above timeline but unavoidable delays may occur. ADDITIONAL INFORMATION All proposals and communications must be identified by the unique RFP# reflected on the first page of this document. Failure to comply with this requirement may result in nonconsideration of your proposal. Any proposal not addressing each of the foregoing items may be considered non-responsive. Any exceptions to the requirements or terms of the RFP must be noted in the proposal. The Foundation reserves the right to consider any exceptions to the RFP to be non-responsive. Late proposals may be rejected without being considered. This RFP is not an offer to enter into agreement with any party, but rather a request to receive proposals from persons interested in providing the services outlined below. Such proposals shall be considered and treated by the Foundation as offers to enter into an agreement. The Foundation reserves the right to reject all proposals, in whole or in part, enter into negotiations with any party, and/or award multiple contracts. The Foundation shall not be obligated for the payment of any sums whatsoever to any recipient of this RFP until and unless a written contract between the parties is executed. Equal Opportunity Notice. The Elizabeth Glaser Pediatric AIDS Foundation is an Equal Employment Opportunity employer and represents that all qualified bidders will receive consideration without regard to race, gender, color, religion, sex, or national origin. ETHICAL BEHAVIOR: As a core value to help achieve our mission, the Foundation embraces a culture of honesty, integrity, and ethical business practices and expects its business partners to do the same. Specifically, our procurement processes are fair and open and allow all vendors/consultants equal opportunity to win our business. We will not tolerate fraud or corruption, including kickbacks, bribes, undisclosed familial or close personal relationships between vendors and Foundation Page 5 of 6

6 employees, or other unethical practices. If you experience of suspect unethical behavior by a Foundation employee, please contact the Foundation s Ethics Hotline at Any vendor/consultant who attempts to engage, or engages, in corrupt practices with the Foundation will have their proposal disqualified and will not be solicited for future work. Page 6 of 6

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