Tau Beta Pi Convention Bid Basic Information

Transcription

1 City: Dates (Thursday-Saturday) Support Nearest chapter(s) Pledge support (volunteers)(y/n) NV Beta Convention & Visitors Bureau (Y/N) CVB website Transportation Airport Closest airport (code) Las Vegas (LAS) Major airport? (see below); Distance and travel time to hotel To/from hotel: SuperShuttle or equivalent, if yes list cost per person each way 11 Busses required (Y/N); Cost per day or hour; minimum # hours Hotel shuttle available (Y/N); Number & capacity On-site Hotel Number of hotels required 1 Riviera Hotel & Casino Sleeping rooms Room cost Room rate Tau Beta Pi Convention Bid Basic Information Hotel website State sales tax rate 8.10 Room tax /79 : T W R/F S Additional room charges/fees Resort fee Parking 0.00 waived Actual cost per night for room Las Vegas 10/6-9/2016 Concessions discounted wifi in meeting rooms; 1 comp Presidential suite; 5 upgrades to Junior suites; 10 additional upgrades; 5 staff rooms at 50%

2 Meeting rooms Use Convention Center (Y/N) All meetings/meals at hotel (Y/N) Meeting room info Meeting room rental charges Business meeting/meals in separate rooms (Y/N) Ballroom with capacity of at least 550 set in rounds of 10 Ballroom with capacity of at least 550 set in theatre style 20+ breakout rooms (excluding ballroom) w/ capacity of at least 30 set theatre style Meals Average price for: Breakfasts Lunches Dinners Breaks Service charge percentage Food & beverage minimum/meet? 20, Other Tau Beta Pi is sales tax exempt in state (Y/N) Additional information Expenses TOTAL for Voting delegates/500 attendees 414, Transportation to/from host city for voting delegates Airfare 99, Other travel related (bag fees, food, terminal) 20, Transportation to/from airport per person Hotel per person per night Meals (2 breakfasts, 2 lunches, 3 dinners) per person , Other expenses

3 City: Dates (Thursday-Saturday) Support Nearest chapter(s) Pledge support (volunteers)(y/n) FL Gamma Convention & Visitors Bureau (Y/N) CVB website Transportation Airport Closest airport (code) Orlando (MCO) Major airport? (see below); Distance and travel time to hotel 15 miles, 20 minutes To/from hotel: SuperShuttle or equivalent, if yes list cost per person each way 20 Busses required (Y/N); Cost per day or hour; minimum # hours Hotel shuttle available (Y/N); Number & capacity On-site Hotel Number of hotels required 1 Doubletree Orlando Universal Sleeping rooms Room cost Tau Beta Pi Convention Bid Basic Information Hotel website Room rate State sales tax rate 6.50 Room tax Orlando, FL 10/6-9/2016 Additional room charges/fees Parking Actual cost per night for room Concessions 15 upgrades to deluxe king suite; 5 staff rooms at $99

4 Meeting rooms Use Convention Center (Y/N) All meetings/meals at hotel (Y/N) Meeting room info Meeting room rental charges waived Business meeting/meals in separate rooms (Y/N) Ballroom with capacity of at least 550 set in rounds of 10 Ballroom with capacity of at least 550 set in theatre style 20+ breakout rooms (excluding ballroom) w/ capacity of at least 30 set theatre style Meals Average price for: Breakfasts Lunches Dinners Breaks Service charge percentage Food & beverage minimum 100, Other Tau Beta Pi is sales tax exempt in state (Y/N) Additional information Expenses TOTAL for Voting delegates/500 attendees 501, Transportation to/from host city for voting delegates Airfare 102, Other travel related (bag fees, food, terminal) 20, Transportation to/from airport per person Hotel per person per night Meals (2 breakfasts, 2 lunches, 3 dinners) per person , Other expenses

5 Tau Beta Pi Convention Bid Basic Information City: San Diego Dates (Thursday-Saturday) 10/6-9/2016 Support Nearest chapter(s) Pledge support (volunteers)(y/n) CA AlphaEpsilon (UC San Diego) Convention & Visitors Bureau (Y/N) CVB website Transportation Airport Closest airport (code) San Diego SAN Major airport? (see below); Distance and travel time to hotel 9 miles, 15 minutes To/from hotel: SuperShuttle or equivalent, if yes list cost per person each way 11 Busses required (Y/N); Cost per day or hour; minimum # hours Hotel shuttle available (Y/N); Number & capacity On-site Hotel Number of hotels required 1 Town & Country Resort & Conv Center Sleeping rooms Room cost Hotel website Room rate State sales tax rate 8.75 Room tax Additional room charges/fees Hotel Services fee Parking Actual cost per night for room Concessions Comp Presidential suite; 5 upgrades to Junior suite; 10 upgrades to Tower; 5 staff rooms at $99; 1 comp per 45

6 Meeting rooms Use Convention Center (Y/N) Part of hotel All meetings/meals at hotel (Y/N) Meeting room info Meeting room rental charges waived Business meeting/meals in separate rooms (Y/N) Ballroom with capacity of at least 550 set in rounds of 10 Ballroom with capacity of at least 550 set in theatre style 20+ breakout rooms (excluding ballroom) w/ capacity of at least 30 set theatre style Meals Average price for: Breakfasts Lunches Dinners Breaks Service charge percentage 23 Food & beverage minimum 100,000 Other Tau Beta Pi is sales tax exempt in state (Y/N) Additional information Expenses TOTAL for Voting delegates/500 attendees 486, Transportation to/from host city for voting delegates Airfare 92, Other travel related (bag fees, food, terminal) 20, Transportation to/from airport per person Hotel per person per night Meals (2 breakfasts, 2 lunches, 3 dinners) per person , Other expenses

7 City: Tau Beta Pi Convention Bid Basic Information Denver, CO Dates (Thursday-Saturday) 10/13- Support Nearest chapter(s) Pledge support (volunteers)(y/n) Convention & Visitors Bureau (Y/N) CVB website Transportation Airport Closest airport (code) Denver (DEN) DEN Major airport? (see below); Distance and travel time to hotel 22 miles, 30 minutes To/from hotel: SuperShuttle or equivalent, if yes list cost per person each way 22 Busses required (Y/N); Cost per day or hour; minimum # hours Hotel shuttle available (Y/N); Number & capacity On-site Hotel Number of hotels required 1 Denver Marriott Tech Center Sleeping rooms Room cost Hotel website Room rate State sales tax rate 0.00 sales tax exempt Room tax Additional room charges/fees 8.00 porterage Parking Actual cost per night for room Concessions 25% off wifi in meeting rooms; 1 comp Presidential suite; 5 upgrades to Junior suites; 10 additional upgrades; 5 staff rooms at 50%

8 Meeting rooms Use Convention Center (Y/N) All meetings/meals at hotel (Y/N) Meeting room rental charges Business meeting/meals in separate rooms (Y/N) Ballroom with capacity of at least 550 set in rounds of 10 Ballroom with capacity of at least 550 set in theatre style Waived 20+ breakout rooms (excluding ballroom) w/ capacity of at least 30 set theatre style Meals Average price for: Breakfasts Lunches Dinners Breaks Service charge percentage Meeting room info Food & beverage minimum 100, Other Tau Beta Pi is sales tax exempt in state (Y/N) Additional information Expenses TOTAL for Voting delegates/500 attendees 435, Transportation to/from host city for voting delegates Airfare 77, Other travel related (bag fees, food, terminal) 20, Transportation to/from airport per person Hotel per person per night Meals (2 breakfasts, 2 lunches, 3 dinners) per person , Other expenses 20,000.00

9 Tau Beta Pi Convention Bid Basic Information City: Dates (Thursday-Saturday) Support Nearest chapter(s) Pledge support (volunteers)(y/n) Convention & Visitors Bureau (Y/N) CVB website Transportation Airport Closest airport (code) Tampa (TPA) Major airport? (see below); Distance and travel time to hotel 19 miles, 30 minutes To/from hotel: SuperShuttle or equivalent, if yes list cost per person each way 28 Busses required (Y/N); Cost per day or hour; minimum # hours Hotel shuttle available (Y/N); Number & capacity On-site Hotel Number of hotels required 1 Innisbrook Resort Sleeping rooms Room cost Hotel website Room rate State sales tax rate 7.00 Room tax Additional room charges/fees comp Parking comp Actual cost per night for room Tampa, FL 10/13-16/2016 Concessions comp internet in meeting rooms; 1 comp Presidential suite; 5 upgrades to 1 bedroom suite; 10 upgrades to Executive suite; 5 staff rooms at $119

10 Meeting rooms Use Convention Center (Y/N) All meetings/meals at hotel (Y/N) Meeting room info Meeting room rental charges Business meeting/meals in separate rooms (Y/N) Ballroom with capacity of at least 550 set in rounds of 10 Ballroom with capacity of at least 550 set in theatre style 20+ breakout rooms (excluding ballroom) w/ capacity of at least 30 set theatre style Meals Average price for: Breakfasts Lunches Dinners Breaks Service charge percentage Food & beverage minimum 130, Other Tau Beta Pi is sales tax exempt in state (Y/N) Additional information Expenses TOTAL for Voting delegates/500 attendees 510, Transportation to/from host city for voting delegates Airfare 79, Other travel related (bag fees, food, terminal) 20, Transportation to/from airport per person Hotel per person per night Meals (2 breakfasts, 2 lunches, 3 dinners) per person , Other expenses 20,000.00

11 Tau Beta Pi Convention Bid Basic Information City: Dates (Thursday-Saturday) Support Nearest chapter(s) Pledge support (volunteers)(y/n) TX Alpha Convention & Visitors Bureau (Y/N) CVB website Transportation Airport Closest airport (code) Major airport? (see below); Distance and travel time to hotel To/from hotel: SuperShuttle or equivalent, if yes list cost per person each way Busses required (Y/N); Cost per day or hour; minimum # hours Austin, TX (AUS) Hotel shuttle available (Y/N); Number & capacity On-site Hotel Number of hotels required 1 Renaissance Austin Sleeping rooms Room cost Hotel website Room rate State sales tax rate 0.00 tax exempt Room tax Additional room charges/fees 0.00 Parking 0.00 Actual cost per night for room Concessions Austin, TX 10/6-9/2016 1/50 comp; 2 comp staff rooms; 3 staff rooms at 25% off group rate; 2 upgrades to Suites at group rate

12 Meeting rooms Use Convention Center (Y/N) All meetings/meals at hotel (Y/N) Meeting room info Meeting room rental charges waived Business meeting/meals in separate rooms (Y/N) Ballroom with capacity of at least 550 set in rounds of 10 Ballroom with capacity of at least 550 set in theatre style 20+ breakout rooms (excluding ballroom) w/ capacity of at least 30 set theatre style Meals Average price for: Breakfasts Lunches Dinners Breaks Service charge percentage Food & beverage minimum 120, Other Tau Beta Pi is sales tax exempt in state (Y/N) Additional information Expenses TOTAL for Voting delegates/500 attendees 488, Transportation to/from host city for voting delegates Airfare 86, Other travel related (bag fees, food, terminal) 20, Transportation to/from airport per person Hotel per person per night Meals (2 breakfasts, 2 lunches, 3 dinners) per person , Other expenses 20,000.00

13 Airports with more than 10M passengers per year ATL - Atlanta DTW - Detroit LGA - New York- BWI - Baltimore FLL - Fort Lauderdale EWR - Newark BOS - Boston IAH - Houston-Bush MCO - Orlando CLT - Charlotte LAS - Las Vegas PHL - Philadelphia ORD - Chicago-O'Hare LAX - Los Angeles PHX - Phoenix IAD - D.C.-Dulles MIA - Miami SLC - Salt Lake City DFW - Dallas-Fort Worth MSP - Minneapolis SFO - San Francisco DEN - Denver JFK - New York-JFK SEA - Seattle / Tacoma Airports with between 3 and 10M passengers per year AUS - Austin IND - Indianapolis RDU - Raleigh MDW - Chicago-Midway MCI - Kansas City SMF - Sacramento CVG - Cincinnati MEM - Memphis PBI - West Palm Beach CLE - Cleveland MKE - Milwaukee SAT - San Antonio CMH - Columbus BNA - Nashville SAN - San Diego DAL - Dallas-Love MSY - New Orleans SJC - San Jose DCA - D.C.-Reagan OAK - Oakland SNA - Santa Ana RSW - Fort Myers PIT - Pittsburgh STL - St. Louis HNL - Honolulu PDX - Portland, OR TPA - Tampa HOU - Houston-Hobby