september 2015 Spring 2016 Schedule Production PDs send Course Lists to Claudia/Debbie and their Dean.

Transcription

1 Spring 2016 Schedule Production september PDs send Course Lists to Claudia/Debbie and their Dean Claudia and Debbie fax the room assignments to the PDs. 12 PDs ALL CDFS must be changed to PENDING at this time. If you received a room assignment approval, please be sure to enter that on your cdf before changing to pending ALL CDFS must be changed to APPROVED at this time. Any CDF that comes in after this date is considered late and may not get processed on time for schedule 15 Byron Jamison: Print CDFs and start building CRNs in Banner PDs send software requests and long requisitions to Campus IT Manager ANY CDF that is in PENDING after this date will NOT be in the schedule. 22 Exports all CDFs from ACE and converts to Word Documents : 1. Make 3 copies of CDFs 2. due date/word docs to PDs 3. Package CDFs and arrange courier pickup 25 Courier Picks up and delivers CDFs to PDs

2 Spring 2016 Schedule Production october PDs marked up Word docs and CDF Revision Forms are due to Amy by 10 a.m. today. ALSO DUE AT THIS TIME : any text for ads that you may want in the schedule. 2 Amy sends original CDFs to Room Schedulers for Germantown, Rockville, and Takoma Park room assignments Amy begins layout of schedule Amy sends 1 st Page Proofs to PDs PDs return edited 1 st Page Proofs to Amy. with CDF Revision 16 Room Schedulers returns CDFs with room assignments to Amy 17 PDs On this date, PDs must begin checking with room scheduling before making any revisions to class days/ dates/times/locations. On the CDF Revision Form, the PD will note who they spoke with in Room Scheduling and what the assigned room number is Amy sends 2 nd Page Proofs to PDs PDs return edited 2nd Page Proofs to Amy with CDF Revision Forms by noon Amy sends 3rd Page Proofs to PDs PDs return 3rd Page Proofs to Amy by noon.. Only minor edits can be made at this time. ALSO DUE AT THIS TIME : mailing list for brochures and any additional text/ ads that is to be added to individual brochures. 31

3 Spring 2016 Schedule Production november Amy uploads files to printer 4 Printer: Blueline due from printer to Amy. Amy begins production of individual brochures 5 6 Amy performs press checks as Schedule Prints. Printer readies schedule for mailing Payroll begins Contract Letters Central Receiving: Printed Schedules go to Montgomery College s Central Receiving Courier begins regular pick-ups of Schedules from Montgomery College s Central Receiving to deliver to Montgomery County Public Libraries and government/business sites on list Amy sends out spec sheets for printing of brochures to vendors Amy sends requisitions for brochures to Procurement Registration opens if credit registration is open Amy sends brochures to printers.

4 Spring 2016 Schedule Production december Amy starts on fliers

5 Summer 2016 Schedule Production january NOTE TO PDs Byron Jamison: Will also be working on the Summer Youth Programs CDFS this month. 5 PDs send Course Lists to Claudia/Debbie and their Dean Claudia and Debbie fax the room assignments to the PDs. PDs ALL CDFS must be changed to PENDING at this time. If you received a room assignment approval, please be sure to enter that on your cdf before changing to pending ALL CDFS must be changed to AP- PROVED at this time. Any CDF that comes in after this date is considered late and may not get processed on time for schedule PDs send software requests and long requisitions to Campus IT Manager 12 Byron Jamison: Print CDFs and start building CRNs in Banner ANY CDF that is in PENDING after this date will NOT be in the schedule. 26 Exports all CDFs from ACE and converts to Word Documents : 1. Make 3 copies of CDFs 2. due date/word docs to PDs 3. Package CDFs and arrange courier pickup. 29 Courier Picks up and delivers CDFs to PDs 30 31

6 Summer 2016 Schedule Production february PDs marked up Word docs and CDF Revision Forms are due to Amy by 10 a.m. today. ALSO DUE AT THIS TIME : any text for ads that you may want in the schedule. 5 Amy sends original CDFs to Room Schedulers for Germantown, Rockville, and Takoma Park room assignments Amy begins layout of schedule Amy sends 1 st Page Proofs to PDs PDs return edited 1 st Page Proofs to Amy. with CDF Revision 19 Room Schedulers returns CDFs with room assignments to Amy PDs On this date, PDs must begin checking with room scheduling before making any revisions to class days/dates/times/locations. On the CDF Revision Form, the PD will note who they spoke with in Room Scheduling and what the assigned room number is Amy sends 2 nd Page Proofs to PDs PDs return edited 2nd Page Proofs to Amy with CDF Revision Forms by noon NOTE TO PDs & Byron Jamison: Will also be working on the Summer Youth Programs CDFS this month. will be exporting Summer Youth word docs, excel spread sheet, and creating the Summer Youth Brochure this month.

7 Summer 2016 Schedule Production march Amy sends 3rd Page Proofs to PDs. 3 4 PDs return 3rd Page Proofs to Amy by noon.. Only minor edits can be made at this time. ALSO DUE AT THIS TIME : mailing list for brochures and any additional text/ads that is to be added to individual brochures Amy uploads files to printer 9 Printer: Blueline due from printer to Amy. Amy begins production of individual brochures Amy performs press checks as Schedule Prints. Printer readies schedule for mailing Payroll begins Contract Letters Central Receiving: Printed Schedules go to Montgomery College s Central Receiving Courier begins regular pick-ups of Schedules from Montgomery College s Central Receiving to deliver to Montgomery County Public Libraries and government/business sites on list Amy sends out spec sheets for printing of brochures to vendors Amy sends requisitions for brochures to Procurement

8 Summer 2016 Schedule Production april Registration opens if credit registration is open 5 Amy sends brochures to printers 6 Amy starts on fliers

9 Fall 2016 Schedule Production may PDs send Course Lists to Claudia/Debbie and their Dean Claudia and Debbie fax the room assignments to the PDs. 7 PDs ALL CDFS must be changed to PENDING at this time. If you received a room assignment approval, please be sure to enter that on your cdf before changing to pending. 8 9 ALL CDFS must be changed to APPROVED at this time. Any CDF that comes in after this date is considered late and may not get processed on time for schedule 10 Byron Jamison: Print CDFs and start building CRNs in Banner PDs send software requests and long requisitions to Campus IT Manager ANY CDF that is in PENDING after this date will NOT be in the schedule. 19 Exports all CDFs from ACE and converts to Word Documents : 1. Make 3 copies of CDFs 2. due date/word docs to PDs 3. Package CDFs and arrange courier pickup Courier Picks up and delivers CDFs to PDs

10 Fall 2016 Schedule Production june PDs marked up Word docs and CDF Revision Forms are due to Amy by 10 a.m. today. Amy sends original CDFs to Room Schedulers for Germantown, Rockville, and Takoma Park room assignments. 2 Amy begins layout of schedule Amy sends 1 st Page Proofs to PDs Room Schedulers returns CDFs with room assignments to Amy PDs On this date, PDs must begin checking with room scheduling before making any revisions to class days/dates/times/locations. On the CDF 15 PDs return edited 1 st Page Proofs to Amy with CDF Revision Amy sends 2 nd Page Proofs to PDs PDs return edited 2nd Page Proofs to Amy with CDF Revision Amy sends 3rd Page Proofs to PDs. PDs return 3rd Page Proofs to Amy by noon.. Only minor edits can be made at this time. ALSO DUE AT THIS TIME : mailing list for brochures and any additional text/ ads that is to be added to individual brochures. Amy uploads files to printer

11 Fall 2016 Schedule Production july Printer: Blueline due from printer to Amy. Amy begins production of individual brochures 7 8 Amy performs press checks as Schedule Prints. Printer readies schedule for mailing Payroll begins Contract Letters Central Receiving: Printed Schedules go to Montgomery College s Central Receiving Courier begins regular pick-ups of Schedules from Montgomery College s Central Receiving to deliver to Montgomery County Public Libraries and government/business sites on list Amy sends out spec sheets for printing of brochures to vendors Registration opens if credit registration is open 28 Amy sends requisitions for brochures to Procurement

12 Fall 2016 Schedule Production august Amy sends brochures to printers 2 Amy starts on fliers