OA Council Open Meeting May 26, Human Resources: Strengthening OA Employment Practices

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1 OA Council Open Meeting May 26, 2016 Human Resources: Strengthening OA Employment Practices

2 2015: A Look Back Key Achievements: Built relationships with key employment groups Strengthened HR Leadership Team Reviewed HR practices Included stakeholders in project work Developed HR Partners network

3 2016: Year of Transformation The Year of Transformation describes HR s commitment to specific, measurable, and impactful process improvements to help support our campus constituents.

4 Strategic Initiatives 1. Integrate HR into the campus community as a strategic partner. 2. Develop HR expertise to enable HR to advance university goals and the institution s HR capacity. 3. Build HR processes, systems and infrastructure to provide streamlined, state of the art services to campus partners.

5 2016: Year of Transformation Action Reports

6 Year of Transformation strategic initiatives establish guidelines for OA employment practices particularly those that recruit, reward, and retain.

7 Topics for Today Develop HR expertise to enable HR to advance university goals and the institution s HR capacity. 1. OA Employment Policies, Nancy Resnick Build HR processes, systems and infrastructure to provide streamlined, state of the art services to campus partners. 2. OA Compensation, Kaia Rogers 3. Talent Management System, Nancy Nieraeth

8 OA Employment Policies Nancy Resnick Chief Human Resources Officer

9 OA Employment Policies Cross functional Policy Advisory Team Purpose: establish independent suite of policies that govern OA employment. Types of policies under development: Grievance Performance Management Personnel Records Recruitment Separations Time Off

10 OA Employment Policies: Policy Development Cycle 1-Under Development 2-Internal Review 3-Open for Comment 4-Legal Review 5-PAC Review 6-Approval 7-Implementation

11 OA Employment Policies: Campus Feedback 3-Open for Comment There will be opportunities for all OAs to review and comment. Comment period open for 30 days. Anticipate comment period by end of summer.

12 OA Employment Policies URL address Questions?

13 OA Compensation Project Kaia Rogers Director, HR Programs & Services

14 OA Compensation Project Analysis & Discussion IMPLEMENTATION

15 OA Compensation Project Implementation Phase I Phase II Structure Position Placement Administration and Maintenance

16 OA Compensation Project Implementation: Multiple Structures Executive Structure Band Minimum Maximum # of OAs OA Executive $120,000 $498, OA Coach Structure Band Minimum Maximum # of OAs Revenue Head Coaches and Assistant Coaches C2 (Olympic Head Coaches) C1 (Olympic Assoc/Asst Coaches) Individually Negotiated Contracts 18 $35,000 $750, $20,000 $300,000 27

17 OA Compensation Project Implementation Executive Structure Positions Deans Provost Vice Provosts Vice Presidents Secretary of the Board Chief Information Officer Chief Human Resources Officer Chief of Staff/Senior Advisor to the President

18 OA Compensation Structure Grade Minimum (annual) Midpoint (annual) Maximum (annual) # of OAs OA15 $182,871 $237,741 $292,612 4 OA14 $155,635 $202,333 $249, OA13 $132,455 $172,198 $211, OA12 $112,728 $146,552 $180, OA11 $95,938 $124,725 $153, OA10 $81,650 $106,149 $130, OA9 $71,000 $92,303 $113, OA8 $61,739 $80,264 $98, OA7 $53,686 $69,795 $85, OA6 $46,683 $60,691 $74, OA5 $40,594 $52,775 $64, OA4 $36,084 $46,911 $57, OA3 $32,075 $41,699 $51, OA2 $28,511 $37,065 $45,620 7 OA1 $25,343 $32,947 $40,551 1

19 OA Compensation Project Implementation Several pieces to the puzzle Phase I Structure Position Placement Phase II Administrative Guidelines Ongoing maintenance

20 OA Compensation Project Implementation Now through July Task List: Appeals process Action plan for out-of-range Resources and reference materials Information for OAs, Supervisors, and HR Partners FAQs Communication Phase I Structure Position Placement Position placement notices delivered to each OA by end of July.

21 OA Compensation Project Implementation Phase II Administrative guidelines Training Appeals Communication Banner implementation Ongoing Maintenance Continuous Evaluation

22 OA Compensation Project URL address Questions?

23 OAs & Talent Management Nancy Nieraeth Director, Talent Acquisition & Development

24 Current State

25 Talent Management System Online, SaaS Selection Process Project Goals Streamline & shorten Meet diverse needs through core processes Align employee types Improve compliance Provide data

26 PageUp pageuppeople.com

27 Streamlined Recruitment & Hiring Processes Notification that Requisition is Approved Recruitment / Sourcing Application Open Period Screening Selection Make Contingent Offer Candidate Accepts Contingent Offer To Hiring Candidate Accepts Contingent Offer Issue Contract System Hiring Day 1 Preparation End

28 Phase I Recruitment & Onboarding Integration Contracting

29 Phase II Performance Management Learning & Development

30 Your View

31 Future State Approvals No more NAPOs, RTOs End of search History Clarified pay practices and processes

32 Web-based toolkits Just in time communications On The Horizon International employment practices Service Level Agreements System improvements and upgrades Background check vendor Advertising aggregator

33 Talent Management System Project URL address Questions?

34 HR Commitment HR is committed to strengthening OA employment practices and the shared vision of the future.

35 HR values the contributions OAs make to strategic initiatives. We couldn t do it without you.

36 HR Website Quick links to today s topics on HR homepage. Scroll to bottom of page News & Announcements

37 Questions & Answers

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