Project SAGE Update As of February 12 th, 2009

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1 Project SAGE Update As of February 12 th, 2009 Summary Overall ERP status remains Yellow primarily due to potential budget issues and our focus on the HR and Finance Go-Lives. Primary issues for HR/Payroll remain the communication of transitions from Monthly to Bi-Weekly pay cycles and the lack of over-time availability. Finance remains on track for a 2009 Go-Live beginning in late February and finishing in April. Although substantial progress has been made on the various Finance interfaces these remain a concern. Also of concern is that the Non Tuition AR module has functionality gaps regarding Trade AR Overwhelmingly, the primary concern for the Student modules has to be the identification and specifications development for the many Custom Development items. A timely data conversion will remain a concern until a more concrete conversion plan is developed. The Technical team is working hard to support all of these concurrent activities including some that were moved forward (e.g. Workflow). Staffing bandwidth is a developing issue. This is becoming more apparent as technical resources are required to assist with the review and assessment of Custom Development specifications. Accomplishments During Reporting Period PMO - Monitored budget improvement strategies and recommendations with special attention paid to several unplanned expenses and their budget impact. - Continued Master Plan enhancement and custom reporting. - Coordinated combined meetings for HR and associated Finance Go-Live activities. - Coordinated several meetings regarding A/R interfaces. - Implemented formal process for Custom Development (GAP) tracking and handling. - Monitored Go-Live progress. Student - Initial Configuration of the Course Catalog module complete with the setup of the Validation and Rules tables. Testing of Catalog performed. Initial of entry of core course catalog for OL near completion. Additional entry for OL courses required due to regulation of 3 digit course codes not being ready for go-live. Campus to begin data entry in February (expected to last 3 weeks). - Setup of Web modules for Catalog and schedule for BANTEST8 - Started the initial configuration of Admissions validation tables - SunGard Consulting on Admissions. - Tutor Portal design walk-through with Tech and Student teams resulted in a new design spec for the Luminis to Grade book functionality. Student team is creating the Functional specification to outline the design for Tutor Portal. - Tutor Pay brainstorming session with Finance, Payroll, Tech and Student teams resulted in a new process flow for Tutor Pay in BANNER 8 to utilize as much of the baseline functionality as possible. The student team is currently working to create a functional specification for Tutor Pay. - Met with Conversion team to review requirements and timeline for general person conversion - Reviewed the Transcript functional requirements and working on the specification in consultation with the student Team. - Student Team reviewed the next 25 Customizations and GAP s to be evaluated and proposed. Our intention is to have this list sent to PMO by Feb 15th.

2 Accomplishments During Reporting Period (Continued) - Accounts Receivable: SunGard Training and Consulting completed Initial Validation and Rule tables configured Team working to configure detail codes, and begin to build and test scenarios. Reviewed AR to Finance configuration with Finance. Team met with OL to discuss revenue allocation, and will have a report to Finance by Feb 15th. Matrix completed comparisons in progress. Team is now evaluating how to approach the gaps for Accounts Receivable. - Complete migration from BANTEST8 to the integrated BANTEST environment. - Project Planning: Reviewed project plan with student team and PMO. Training/Consulting sessions scheduled with student team. CAPP/Degree Audit Training (Feb ) Academic History and Registration Training planned for March. - Continued discussions around interfaces for Banner 3.x, Colleague and JDE interfaces to Finance and HR (BANNER 8). Tech team is currently writing these interfaces and Finance team has begun testing. - Student Team reviewed the additional functionality list was presented to the ERP groups from Dean Hebert, and submitted those possible enhancements we require to the Tech Team. Anna to setup a meeting with Dean Hebert to demo some of his products and functional enhancements. - Meetings: ERP Team Leads Core Group Conversions AR configuration Catalog and Admissions Configuration Scheduling Finance - Training: Training for procurement, account payable, security and approvals, general ledger and maintenance, cheque processing for Finance team Conducted overall information and procurement training sessions for Finance and Purchasing departments Provided departmental training for Procurement, Approvals and General Ledger - Configuration/testing and troubleshooting: Procurement, Accounts Payable, Security, Approvals, General Ledger, Postings and Cheque Processing, Cashiering and Interfacing, Accounts Receivable Met to confirm configuration approach for FAST within the Luminis portal page Reviewed month end procedures and confirmed month end reporting requirements Reviewed 2009 Year End processes and discussed documentation of normal year end processes General Ledger configuration and query forms, began training on forms Completed the mapping of the Colleague codes and loading of the Chart of Accounts Met and determined budget load file format for the team to upload the 2009/10 Budget determined level of detail to capture in this year s budget. Budget Office is preparing a test file for the beginning of February Trade AR: Reviewed third party application for possible Trade AR solution - Technical: Development and testing of the Student AR interfaces from Banner 3 and Colleague into Banner Finance continued work on defining the requirements, mapping processes, and coding for the interface. Developed Web page and translation process for lookup of the old Colleague coding Worked with Technical group on the PO formatting and integration with FORMSCAPE.

3 Accomplishments During Reporting Period (Continued) Completed configuration of the BANTEST to begin work in an amalgamated environment with HR/Payroll Worked with Malcolm and technical group on migration requirements for BANPROD for Vendors and setup tables - Security: Continue work on definition of user classes and forms level security; working on defining and setting up fund and organization level security. Tested and verified functionality for data and field masking in BANTEST8. Configured initial FOIP field masking for migration to BANPROD - General/Planning: Updated the project plan and work to date on the project and changed tracking of completion to use new agreed to completion percentages. Reworked the Consultant schedule and the onsite trip schedule for Finance consultants Revised cross linkages and updated plan to reflect the links to and from all other plans. Met and determined parallel processing plan with the HR/Payroll team plan for encumbrance testing and start of year processing was discussed. HR - Develop draft plan for Synchronizing Colleague & BANNER data entry & maintenance - Test Custom Payroll Processes and Triggers Written in SQL - Draft Test Plan for Full System Testing/Integration Testing - End User Training - HR & Payroll - Advanced HR - End User Training - HR & Payroll - Advanced Payroll - End User Training - HR & Payroll - Payroll Processing - End User Training - HR & Payroll - Payroll Processing - Enter Benefits Detail for ALL Employees - Enter Incremental Dates for ALL Employees - Enter Percentage FTE's Verified by Budget Department - Final Check of ALL Employee Detail Entered Manually - IT to Copy BANPROD to BANPOST - PTREARN Override Codes - Run Test 100 Pays to Pay Period 25 Technical - Banprod upgrade to 8.1 almost completed ETA Jan 27. Banpost cloning scheduled to complete before February. All other environments that need to exist in version 8.1 are in version Finance Extracts and Payroll Accumulator extracts ready for testing. The AR/AP interfaces ready for testing. - Tutor Portal Interface finalized (It is available through job submission now) - Security reports for Finance available through job submission. - FormScape printing for POs close to completion - FormScape cheque printing in progress - Setup of printing to printers from Banner completed - Started work on integrated GP conversion - Finalized security setup for Finance - Analyzed and discussed some items on Student GAP - Undergone Fine Grained Access Security Training Activities for Next Reporting Period PMO - Monitor budget. - Complete Master Plan enhancement (cross project task linkages) - Coordinate combined meetings for HR and associated Finance Go-Live activities. - Identify PMO functions that can be transitioned to PMO support staff. - Monitor Custom Development Specification process, - Monitor Go-Live progress.

4 Activities for Next Reporting Period (Continued) Student HR/Payroll - Completion of OL Course Catalog entry and work plan for signoff. The exception is Campus Course catalog entry which will be completed later. - Complete initial configuration of Admissions and self service admissions. Begin testing Admissions module and Communication plans. - Complete final list of outstanding gaps required for October 2009 and forward next set of gaps to the PMO for review and estimation. - Work with PMO and Tech team to review the initial gaps submitted for estimates and requirements definition and work on determining viable alternatives for addressing this issues. Once alternatives have been identified they will be incorporated into the technical and student plans. - Student, HR and Tech teams to work together and complete the functional specification documents to begin customizations on initial request to PMO. The goal is to minimize the amount of customizations required for the Student and HR projects. - Provide PMO with a list of items from Dean Hebert for review and approval. - Work with PMO and Tech team to get Luminis and Workflow setup for BANNER 8 student and accounts provisioned for us to begin design and configuration. - Work with Conversion team to complete General Person conversion. Begin looking at Admissions and Schedule conversions. - Team to begin working in BANPRD8 and migrating production ready table from BANTEST. - Continue identifying issues and policy changes pertaining to Calendar creation for Fall/Winter 2009/10. - Continued Work with HR, Finance, Technical teams on testing of AR bridging interfaces - Work with Student Receivables team in on the Student AR configuration and analysis. - Work with finance team on Analysis on Current Fees Matrix. - Finalize Curriculum matrix for Catalog, Admissions and CAPP setup. - Student CAPP training planned for Feb th. - Development of Earnings/deduction year-to-date accumulator - Finalize Security HR Roles - Finalize Electronic Time Sheet Approval Ques - Import Personal Banking Info - ODS Technical Training - PTREARN Override Codes - Report Development ODS - Run 1 Year Plus 1 Period of Leave Accruals - Self-service narrative review/change - Self-service web tailor - Tutor Pay Testing Interface (ongoing) - Full payroll testing; including year-to-date information salaries; benefit/deductions; leaves; feed to Finance; - LUMINIS Testing and Self-service web tailor review/accept - Full payroll testing; including year-to-date information salaries; benefit/deductions; leaves; feed to Finance; - End User Training - HR Advisor Training Finance - Training for the Finance Staff, as per the training plan. - Continue with testing for the AR interfaces - Parallel processing with HR/Payroll testing initial encumbrances, recasting of encumbrances - Initial budget load testing and verification of format and load into FAST - Live migration of tables, vendors, commodities to BANPROD - Migration of security setup to BANPROD - Production test of Purchase Order within BANPROD

5 Activities for Next Reporting Period (Continued) - Go-Live for Procurement for new year processing - Vetting and verification of the Luminis and ODS environments, begin testing and configuration of Finance Luminis page with Carla and Ruth. Testing of Single sign on for FAST - Continue configuration of approval queues and levels, security roles and forms level access for distributed users. - Continue testing and verification of Finance control reports within Banner and any custom control report requirements - Setup of Job Submission in Production - Continue work on processes and method for processing direct deposits for employee travel claims. - Setup and test cheques and for Formscape verify layout and printouts - Setup and test cheque runs run parallel run from Colleague - Review General Ledger module and do training with Waldi and his group. - Configuration and go live preparation for General Ledger and Accounts Payable - Support for Procurement Go Live Technical - Create job submission for Approvers script for Finance - Schedule 3 Finance batch processes - Finalize FormScape printing for Finance - Finalize AR/AP interface testing - Create scripts allowing us to offload Banner account creation for FAST to Service Desk - Discuss and plan custom development required by Student Project with Functional Team - Finalize Payroll Accumulators conversion - Continue work on Luminis including enabling Banner Channels for Luminis for Student System - Address errors reported by Colleague data migration to Oracle (Data corrections might be required in Colleague) - Work on HR reporting - Complete all reports required for Admissions go live - Student System Conversion - Workflow Technical Training (Feb 3-5)