Welcome to the District One Construction Warranty Tracking System.

Transcription

1 Welcome to the District One Construction Warranty Tracking System. This system was created as a tool to help fulfill District One s obligation in meeting the quality initiative as mandated by Senior Management. Goal Statement: Create a tracking system that will assist project personnel in managing highway system warranties. History: Warranties have been in use through out the Department for the last few years, yet District One did not have a system in place that would quantify and validate our monitoring these warranties. This system when completely load and functioning will have the capability of generating systematic inspection reports. You can access the web page by typing the below address into your web browser. 1

2 Warranty Coordinators: Click here to input and/or update information Anyone can click here To view warranty or permit information User Id and password: This information will be assigned by Shailesh Patel. You can reach Shailesh at (863) or by him at: If you have a specific password that you would like to use, please let Shailesh know. 2

3 Select what type of warranty you are interested in: Construction or a Permit. 2. Select the Operation Center that the warranty is attached to. 3. Select the county that the warranty is attached to. 4. Select the type of warranty that you are inputting or updating. Your options are: Bridge Component ITS Building Component Joint Coating Landscaping Drainage Component Other Erosion Control Rigid Pavement Flexible Pavement Roadway Components Guardrail Sidewalk Highway Lighting Traffic Signals Highway Markings Wall Highway Signs 5. Click on the submit button once all options have been selected. 3

4 Click Here This screen will show only those projects that meet the screening/filtering requirements that were selected on the prior screen. In this example, Bartow Operations has only one project in Polk County with a Flexible Pavement warranty. To view the warranty information click on the Polk. This is where you access the view tab as shown on the next page. 4

5 Warranty information shown from view tab only. 5

6 Click Here Enter your User-Id and Password to enter new information or update/add information. 6

7 A B F E C D Click Here You will need to choose from the dropdown menu for the below mentioned sections: A. What type of Warranty i.e. Construction or Permit? B Operations Center C. County D. Warranty item E. Check Add New Record F. Click submit to add new record. 7

8 Input all applicable project information. 8

9 On this screen you will need to input all applicable project information. Project Description: This is the type of work being performed. This is the physical location of the beginning of work by From street/area area. This information is found to the bid blank. This is the physical location of the end of the work by To street/area area. This information is found to the bid blank. Begin Mile Post Located on the front page of the project plans. End Mile Post: Located on the front page of the project plans. SR Number Self-explanatory. Final Acceptance Date shown on the final acceptance letter. xx/xx/xxxx format. Date As list in section 340 of the spec book, or the REP for a Design- Description Build project or in the executed construction contract. Warranty Period This is the complete warranty period. Expiration Date Frequency of inspections as dictated by specification. x/xx/xxxx Project The FDOT Project Administrator/Manager or CCEI Liaison or Administrator OCE s designee. Inspection Due Date The due date of each inspection cycle by month, day and year Inspection Date the inspection was actually completed on. Completion Date If you have documents that pertain to the warranty they should be scanned and filed. Remember to put a very specific file name as a warranty period can be as long as 15 years long and the personnel at the beginning of the warranty period may not be the same person responsible for closing the warranty out. 9

10 Click Here Select type of warranty, Operations Center (dropdown menu), County (dropdown menu) and warranty item (dropdown menu). Click Submit to view or add/update new record. 10

11 Click Here Select tab under County to view or add/update new record. 11

12 Click Here Select to view or add/update new record. 12

13 District One Goal is to put Universal Tracking System Warranty Coordinator should receive the following documents. 1. Final Acceptance letter 2. Warranty specification information for example Spec.338, RFP Warranty requirements proposed by Contractor, Method of inspections etc. 3. Warranty Bond information 4. DRB guide line 5. Inspection Reports Warranty Coordinator is responsible for: 1. Warranty coordinator will enter warranty info in to system after receiving final acceptance of the project. 2. Warranty coordinator will track inspection date and inform individuals. 3. Warranty coordinator will enter inspection reports into the system. 4. Warranty coordinator will inform department of any failure of materials. 5. Permit Warranty tracking and informing department for inspection. Correct Mile Post and new installation of traffic Signal or Street improvements are very important information to enter into the System. Coordinator shall receive information from Permit Department and enter into the System to use for Traffic Engineering RCI count. 13