WAYNE STATE UNIVERSITY

Transcription

1

2 bulletin board...3 one Opening your timesheet....4 two Entering hours for one day...5 three Entering hours for a pay period...6 four Entering hours for specific days...7 five Adjusting your hours...8 six Leaving a comment on your timesheet...10 seven eight nine Printing your timesheet...11 Submitting your timesheet...12 Opening a timesheet for your another job...13 ten Entering an account distribution...14 eleven Look at a sample timesheet...15

3 #$# %""! % "!%',+%+- %,+./. '!! ( ) +!!) +,-+!!" *&%+ (! )./ , " 98):/ 50 $! " #! 6! "$% # & %.+(01 /! 2 ""#$%&'' #%(#")"*"$ 7 '%.%&'#%'8 / % " "!.3/ " 4

4 %#&'()# * 1. Type pipeline.wayne.edu into your web browser to open Pipeline. 2. In the WSU AccessID box, type your WSU Access ID. 3. In the Password box, type your password. 4. Click the OK button. 5. Click the Employee tab. 6. Click the Time Sheet link on the left side of the window. 7. Click the My Choice dot for the Title and Department you want to enter time for (most of us just have one). 8. From the Pay Period and Status dropdown box, select the current pay period. 9. Click the Time Sheet button.,

5 + )#&*()),' 1. Click the Enter Hours link under the date worked, and in the row for the type of Earning (examples: Web Regular, Illness, Vacation). 2. In the Hours box, type the number of hours. Note: Be careful not to change the number in the Shift box; just leave it as is. 3. Click the Save button.

6 " )#&*())%'%)#, If you work the same number of hours each day during a pay period, you can fill out your timesheet just once by copying those hours to the end of the pay period. 1. Click the Enter Hours link under the date worked and in the row for the type of Earning (examples: Web Regular, Illness, Vacation). 2. In the Hours box, type the number of hours you worked each day this pay period. Note: Be careful not to change the number in the Shift box; just leave it as is. 3. Click the Copy button. 4. Click in the "Copy from date displayed to end of the pay period" checkbox. 5. If your workweek includes Saturday or Sunday, click those checkboxes, too. 6. Click the Copy button. 7. Look for the verification message that says the hours were successfully copied. 8. Click the Timesheet button. The hours and account distribution have now been copied for all days in the pay period. ;

7 - )#&*())% ##,' When you enter hours for one day, you can copy the same number of hours to other days. For example, if you work 5 hours a day on Thursdays and Fridays only, you can enter them for the first Thursday, then copy to the rest of the Thursdays and Fridays in the pay period. 1. Click the Enter Hours link under the date worked, and in the row for the type of Earning (examples: Web Regular, Illness, Vacation). 2. In the Hours box, type the number of hours you worked each day this pay period. 3. Click the Copy button. 4. Click the checkbox for each day you want these hours copied to. 5. Click the Copy button. 6. Look for the verification message that says the hours were successfully copied. 7. Click the Timesheet button. 8. Look to see that the hours were accurately copied to the dates you selected. 3

8 -,!(#&. )) #&'()*() If INCORRECT hours have been entered into a CORRECT Earnings Code: 1. On the timesheet, click the Enter Hours link for the date that needs to be changed. 2. In the Hours box, type the correct number. 3. Click the Save button. If CORRECT hours have been entered into an INCORRECT Earnings Code: 1. Click the link for the hours that have been entered into the incorrect Earnings Code. 2. Delete the hours in the Hours entry field. DO NOT type 0 (zero) hours leave it blank. 3. Click the Save button. 5

9 ,!(#&. )) #&'()*() 4. Click the link under the correct Earnings Code. 5. Type the correct hours into the Hours entry field. 6. Click the Save button.

10 / #& '()# * Sometimes there are special circumstances you'll want your timesheet Approver to know about. You can leave a comment on your timesheet that the Approver will see when he or she opens it up for approval. To leave a comment, do this: 1. Click the Comments button near the bottom of the Timesheet page. 2. In the Comments box, type your message. Caution: The Comments box does not have a spell checker. What you see is what you get. 3. Click the Save button. 4. Click the Previous Menu button to return to your timesheet (there is no "success" message for this task). Note: Comments on your timesheet are only visible to you in Preview mode. Your Approver will check for comments.

11 %)##&'()# * You may need to print a copy of your timesheet to give an Approver, or maybe you just want to keep a paper copy for yourself. To print your timesheet, do this: 1. Click the Preview button near the bottom of your timesheet. Note: On most computers, the timesheet is too big to be seen all at once. You can make the text size on your screen smaller by clicking "View" and "Text Size" from your Explorer browser menu (or similar commands in other browsers). With smaller text, you can see the whole timesheet before printing. This is optional. See the example on page Click File from the browser menu. 3. Click Print. 4. From the printer settings, select Landscape" for Paper Layout. Note: In Explorer, click "Properties", then "Paper" to find the Landscape setting. 5. Click the OK button to save your paper layout setting. 6. Click the OK button to print your timesheet. 7. Back in the Timesheet Preview window, click the Previous Menu button.

12 " (##&'()# * When your timesheet is ready to submit for approval, it's important for you to preview it first. Check over your hours and make sure the days, numbers, and earning codes are all correct. After you ve previewed, submit your timesheet as follows: 1. Click the Submit for Approval button at the bottom of your timesheet. Note: This page contains the Certification Statement. Typing your PIN here is similar to signing your timesheet; it certifies that you approve the timesheet information is accurate. 2. In the PIN box, type your PIN number. Note: If you have never changed your PIN, it will be either: a. Your birth date, in MMDDYY format (ex: ); or b. The last 6 numbers of your Banner / Student ID 3. Click the Submit button. IMPORTANT: ZERO HOURS WORKED If you DID NOT work during a pay period but must submit a timesheet to indicate you did not work, enter a 0 (zero) into ONE of the earnings codes before clicking the Submit button.

13 %#&# *)*)! Some WSU employees have more than one job at the university, or do work under more than one job or position title. If this is you, you'll need to submit separate timesheets, one for each job or position. To open a second timesheet, do this: 1. Click the Position Selection button at the bottom of your active timesheet. 2. Click the circle for the job or position you want to select. 3. From the Pay Period and Status dropdown box, select the current time period. 4. Click the Timesheet button.

14 )#& (,#)#(# (If you don't know what an "account distribution" is, this section probably isn t for you.) Some WSU employees need to charge some of their hours to one account, and some to another. Each account has it's own "index" number, and this is how your timesheet keeps track of which WSU account pays for which hours. If you need to distribute your hours to more than one account, do this: 1. Click the Enter Hours link for the Earning type and Date. 2. In the Hours box, type the total number of hours worked. 3. Click the Account Distribution button. 4. Click the Update link. 5. In the Enter hours to be changed box, type the number of hours for this date that you want distributed to another index. Note: Your timesheet automatically charges hours to your primary account/index, so here you re entering the additional one(s). 6. In the Index box, type the additional index number. 7. Click the Default from Index button. 8. In the Account box, type the account code. 9. Click the Save button. 10. Click the Previous Menu button. 11. Click the Timesheet button.,

15 %# * This is a sample timesheet for an NC (Non-Rep Clerical) or a SA (Staff Association) (Remember that your timesheet will list only the earning codes that apply to you.)