COURSE OUTLINE. Special Training for Creditors Clerks Accounting Basics Interlinking to Sage 300 ERP Sage 300 ERP Accounts Payable & Purchase Orders

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1 COURSE OUTLINE Special Training for Creditors Clerks Accounting Basics Interlinking to Sage 300 ERP Sage 300 ERP Accounts Payable & Purchase Orders

2 Course Outline This course is specially designed for Creditors Clerks and will include entry level curriculum for Sage 300 ERP Accounts Payable and Sage 300 ERP Purchase Orders modules. Sage 300 ERP Accounts Payable During the Sage 300 ERP Accounts Payable portion of this course you will be provided with the tools to streamline your entire cash flow process and help you save money. Sage 300 ERP Purchase Orders During the Sage 300 ERP Purchase Orders portion of this course we explain the concepts of creating, posting, and reviewing requisitions, purchase orders, receipts, invoices, returns, credit notes, and debit notes. In addition, we outline how you can use Purchase Orders to report purchasing data and carry out the periodic tasks and procedures that are part of your normal routine. Course duration This course is scheduled for one day from 9:00 till 16:00. Course pre-requisites Students should possess basic knowledge in bookkeeping or accounting theory, basic bookkeeping or accounting theory, and basic knowledge of Windows. Documentation The following documentation is included with the course Sage 300 ERP Accounts Payable and Sage 300 ERP Purchase Orders user guides User competency assessments Certificate of attendance Who should attend? Creditors Clerks The Facilitator Werner Muller Werner Muller has been active in Sage 300 ERP for twelve years and in this time has obtained a lot of practical and theoretical experience - with 30 years of accounting experience. He comes from a corporate and training environment where he was a junior lecturer for statistics and applied maths. He completed his articles at Theron van der Poel and attended the University of Pretoria where he studied B-Com Auditing. He is dedicated to training since it is his passion to deliver effective meaningful skills and to uplift all the students coming through our AccTech Systems training centre.

3 Topics Covered Introduction to Sage 300 ERP Accounts Payable Before using Accounts Payable o Overview of AP o Processing AP batches o Processing invoices, credit notes, and debit notes o Processing adjustments o Processing payments o Using the payment entry form o Using the create payment batch form o Printing checks from accounts payable o Posting payments o Importing payment batches o One-time vendors o Accounting for retainage o Reconciling bank statements o Processing multi-currency transactions o Revaluing multi-currency transactions o Reporting accounts payable data o Periodic processing o Using AP with other Sage 300 ERP Applications Maintaining records o Icons for maintaining vendor records and setup information o Adding, editing and deleting vendor groups o Adding, editing and deleting vendors o Adding, editing and deleting remit-to locations o Adding, editing and deleting recurring payable records o Adding, editing and deleting vendor information o Changing accounts payable options o Adding, editing and deleting account sets o Adding, editing and deleting distribution codes o Adding, editing and deleting distribution sets o Using the payment entry form o Using the control payments form o Printing checks and posting payment batches o Viewing payment information o Using the adjustment entry form o Listing payment and adjustment batches o Posting adjustment batches o Printing/posting journals o Checking batch status o Importing and exporting payment and adjustment batches Periodic processing o Icons used in periodic processing

4 o Creating a recurring payable batch o Clearing history and statistics o Creating general ledger batches o Creating retainage batches o Filing 1099 forms electronically o Deleting inactive records o Revaluing vendor transactions o Year-end processing Reports o Using personal report settings o Account sets o Aged cash requirements o Aged payables o Aged retainage o Batch listing o Batch status o Cheques register o Cheques o Distribution codes o Distribution sets o messages o GL transactions o Letters and labels o Optional fields o Options o Overdue payables o Payment codes o Payment selection codes o Posting errors o Posting journal o Pre-check register o Recurring payables o Remit to locations o Revaluation posting journal o 1099/CPRS codes o 1099/CPRS amounts o Terms o Vendor activity statistics o Vendor group list o Vendor list o Vendor period statistics o Vendor transactions Error messages o Using online message help

5 Importing and exporting o File import/export selections o Exporting from records with multiple tables o Import options o Selecting records for export o Errors during importing Accounts payable security Technical information o Creating macros for accounts payable o Multi-user considerations Introduction to Sage 300 ERP Purchase Orders What you need to know before using purchase orders o Overview of PO processing o Processing transactions o Processing requisitions o Processing purchase orders o Processing receipts o Processing invoices o Processing returns o Processing credit notes and debit notes o Summary of posting and day end processing o Editing vendor and detail tax information o Entering optional field information o Periodic processing o Day end processing o Batches created in AP o Journal entries generated from posted purchase order transactions o Creating general ledger batches o Clearing historical data o Reporting purchase order data o Using purchase order with other Sage 300 ERP programs Maintaining setup information o Icons for maintaining setup information o Changing purchase order options o Adding, editing and deleting ship-via codes o Adding, editing and deleting templates o Adding, editing and deleting additional costs o Adding, editing and deleting messages o Adding, editing and deleting optional fields o Maintaining records for a stand-alone system o Importing and exporting setup records o Adding and editing receipts o Adding invoices

6 o Adding and editing returns o Adding credit notes and debit notes o Editing tax information o Entering exchange rates o Entering optional field information o Printing receiving slips and returns o Using the purchase history and purchase statistics forms o Importing and exporting transactions Periodic processing o Day end processing o Periodic reports o Clearing history o Creating general ledger batches o Deleting inactive records (in a standalone purchase orders system) Reports o Standard reports o Account sets o Additional costs o Aged purchase orders o Committed costs audit list o messages o GL transactions o Item transaction history o Mailing labels o Optional fields o Options o Payables clearing audit list o Posting journals o Purchase history o Purchase order actions o Purchase orders o Purchase statistics o Receiving slips o Requisitions o Returns o Shippable backorders o Ship-via codes o Templates o Transaction list o Vendor details Error messages o Online message help Importing and exporting o Importing and exporting data

7 o Selecting purchase orders records to import or export Purchase orders security o Assigning purchase orders security o Basic permissions and rights Technical information o Creating macros for purchase orders Multi-user considerations Venue Details We have training facilities in Centurion. Centurion 1001 Clifton Avenue Lyttelton Manor Centurion For bookings or more information For bookings or more information please feel free to contact us at or training@acctech.biz For the latest event schedule visit our training page on