1 Aplicor assumes no liability with respect to the use of the information contained herein which is provided as is and there are no warranties of any kind provided by Aplicor with respect to this document. Aplicor assumes no liability with respect to product feature mentions whether available or unavailable in pre-existing product versions or future product roadmaps. Aplicor assumes no responsibility for errors or omissions and will not be liable for any damages resulting from the use of the information contained herein.
2 ERP Young growing companies many times start with software to help record events in the business such as invoicing, payments and balancing the bank account. In the beginning, these entry-level systems do this quite well, but start to lack the depth of functionality required as the number of customers, products and transactions increase. More volume and variability leads to more complexity and eventually chaos. To efficiently grow or scale, growing companies need to bring more order, predictability and repeatability to everything it does, which means that new automation and processes are needed to continue the growth in revenue, margins and profits. CASE FOR ROI All-in-One CRM, ecommerce & Accounting ERP solution Easy to use by non-technical personnel Full access document repository and collaboration center Full system access per standard user license with system customization, role and field security management per admin / power user license Dedicated, highly secure and scalable customer database Here s How Aplicor 3C Helps Growing Companies GROWING COMPANIES NEED MORE THAN RECORD KEEPING AND BOOKKEEPING SYSTEMS. While easy to learn and implement, Aplicor 3C has advanced functionality to include multiple languages, advanced tax capabilities like VAT, localized sales tax plus electronic payments and collections. Aplicor 3C is an application to grow with and not grow out of. It simplifies the complexities of growth at any stage. GROWING COMPANIES NEED TO KNOW WHERE THEIR CASH IS AT ALL TIMES. How much of it there is; where it s coming from and where it s going to. These questions are virtually impossible to answer with entry-level systems, because entry-level systems are simply designed to manage bookkeeping functions and only capable of reporting on specific types of data. We believe: for your decisions to have an effective impact on growing your sales, cash; managing your inventory, customers and suppliers that your ERP system has to be fully built-in from the start. For ERP to be effective, it needs to be built into your inventory, fulfillment, ecommerce, CRM and Customer Case Management. Aplicor 3C built all of this in one system from the start. All information is collected and viewable from within a single database and is where you have an instant, real-time and accurate picture of the things impacting your cash: like inventory levels, purchase orders, fulfillment, outstanding quotes, returns and accounts receivables. AUTOMATION AVOIDING COSTLY PIT-FALLS. Something as simple as understanding the margin on inventory, is something
3 Sell faster by customizing your websites around languages, tax rates and currencies. Aplicor 3C is unique because it also serves as an accounting driven content management system for the ecommerce component. that Aplicor 3C automatically calculates for you - giving your sales team the information they need when preparing quotes and helping them avoid costly mistakes: like accidently discounting low-margin products or missing an opportunity to upsell, cross-sell or provide discounts on items with higher margins. GUIDED NEXT-STEPS BY-PASSING HUMAN ERROR. Growing companies are also made up of interactions between imperfect people who make mistakes. Unfortunately, inaccurate transaction entries can have a negative and ripple-effect by placing your company at the risk of losing cash and customers. Fortunately, Aplicor 3C, without human intervention is designed to automatically keep the entire system in balance. Balances and cash flow are also automatically calculated and updated without requiring extra steps of posting. DOUBLE-ENTRY OFTEN MEANS IT TAKES 10-TIMES LONGER. Rekeying and errors are dramatically reduced with the Aplicor 3C singleentry system. Something as simple as changing a customer credit limit, customer address or name, instantly updates all references in the system - avoiding the time it takes for multiple systems or waiting in-line for batches of information to update. RAPID ACCOUNTING SPEEDS UP TIME TO REVENUE BY STANDARDIZING PROCESSES. Aplicor 3C helps growing companies speed up time to revenue by standardizing processes. Built-in rapid accounting entry-forms are designed so that managers can easily tailor forms to business process, that anyone can create an invoice, collect payments or pay a bill. Once products have shipped, Aplicor 3C also automatically creates invoices for review and the Suggested PO function conveniently prompts action on potential reorder items.
4 FINANCIAL MANAGEMENT In Aplicor 3C the GL works as a central repository for accounting data for transactions like payables, receivables, purchasing, inventory, and sales. General Ledger is the backbone of Aplicor 3C and holds all of the financial data for the Company. Employees can designate IFRS or GAAP when posting ledger transactions using a new reporting ledger. Automatically clear debit and credit amounts after posting General Ledger recurring batches, including Analytical Accounting. Aplicor 3C simplifies reporting for Analytical Accounting and makes it easy to create financial statements. CASE FOR ROI All-in-One CRM, ecommerce & Accounting ERP solution Easy to use by non-technical personnel Full access document repository and collaboration center Full system access per standard user license with system customization, role and field security management per admin / power user license Dedicated, highly secure and scalable customer database GENERAL LEDGER FLEXIBLE ACCOUNTING PERIODS Define any start date for the fiscal year and specify accounting periods to be used with budgets, statistics and reports. Accounting period can be months, weeks, and other setups. BANK ACCOUNTS RECONCILIATION Manage an unlimited number of bank accounts. Reconcile bank accounts manually or through import of transactions. Auto-reconciliation of imported bank transactions. AUTOMATED TRANSACTIONS Simplify transaction management by setting up standard journal entries. Post frequent transactions to the general ledger using a recurring journal. Reverse transactions with the date you decide.
5 Built-in rapid accounting entryforms are designed so managers can easily tailor forms to business process so that anyone can create an invoice, collect payments or pay a bill. DIMENSIONS Analyze and correlate performance by assigning financial data that identifies characteristics or dimensions, such as departments, cost centers, purpose and project. Create Profit and Loss statements for one or multiple dimensions. Assign multiple dimensions to each budget entry; filter budget reports by up to four dimensions to create sub-budgets that match the organizational structure. DETAILED AUDIT TRAILS Help comply with financial regulations with data tracking and detailed audit trails. Access general ledger entries through the chart of accounts, in which each entry is assigned an entry number, transaction number, source code and reason code when it is posted. Posted transactions cannot be modified. MULTI-CURRENCY Supports unlimited currencies. Balance sheet accounts can be tracked in foreign currency. Automatic exchange difference entries are created for posting. INTELLIGENT TRANSACTION POSTING Check journal balances before entries are posted. Find out how entries will affect accounts and make necessary adjustments before posting the journal. DETAILED BUDGETS Create budgets with a breakdown of every general ledger account and every total in the chart of accounts; then, print actual balances and show variances by percentage. BANKING Reconcile the Company ledger to bank records, append bank statements to the GL and bring balances forward.
6 New automation and processes are needed to continue growth in revenue, margins and profits. Aplicor 3C helps company grow repeatable processes for scale. ACCOUNT LEVEL SECURITY Restrict and hide or disable views to forms, windows and fields. CASH FLOW MANAGEMENT Control, predict and monitor inflows and outflows with customizable workspace views and forecasting tools. CASHBOOK BANK MANAGEMENT Import your bank statements into Aplicor 3C and reconcile transactions at any time. Attach unlimited checkbooks to your bank, make bank transfers, enter General Ledger, Receivables Management, and Payables Management transactions and post batches. CUSTOMER / SUPPLIER CONSOLIDATIONS Seamlessly transfer information between Receivables Management and Payables Management to create a customer record that uses information already available in a supplier record and visa-versa. REVENUE/EXPENSE DEFERRALS Simplify deferring revenues or distributing expenses with the ability to make entries for future periods within General Ledger, Receivables Management, Payables Management, Sales Order Process, Purchase Order Processing and Invoicing. LOCKBOX TRANSACTION FILE PROCESSING Automatically import and apply customer payment information from a lockbox transaction file provided by your bank. Lockbox Processing provides reliable receivables information with improved funds availability. ENCUMBRANCE MANAGEMENT Locate and track budget information, query current or historical encumbrances and streamline period-end and year-end reporting processes. COMMITTING PURCHASE ORDERS TO SALES DOCUMENTS Use the Sales Commitments for Purchase Order window to fill sales orders by committing (linking) purchase order line items to Sales Order Processing line items. You can link Sales Order Processing orders or back orders to existing New, Released or Change Order purchase orders. For more information about linking sales documents to purchase orders, see the Sales Order Processing documentation.
7 and Customer For ERP to be effective it needs to be built into your inventory, fulfillment, ecommerce, CRM Case Management. ACCOUNTS RECEIVABLE BUSINESS INTELLIGENCE Gain business insight with the ability to view KPIs, create standard or adhoc reports, and export data to Excel. Access receivables data and create professional-looking reports using Crystal Reports. RECEIVABLES Receivables are automatically recorded at the time an invoice is created. Seamlessly manage Trade Receivables and Other Receivables. U.S. SALES TAX PROCESSING Sales tax processing is based on zip code, not county for higher degree of accuracy and lower penalties at sales tax audit. Process is easily converted to use an automated tax rate service. Extremely high level of detail to all sales tax issues. Date driven exemptions available. Exemption certificate tracking and control. Non-taxable sales item by state. MULTICURRENCY SUPPORT Specify a default currency for each supplier and manage the entire account in that currency, including payments. Both local and foreign currency amounts are kept in the ledger. Automatic revaluation and journal entries. Calculates exchange rate gains and losses automatically. CASH RECEIPT BATCHES Easily post recurring Cash Receipt batches and enter a negative cash receipt in Aplicor 3C Receivables Management.
8 Balances and cash flow are also automatically calculated and updated without requiring extra steps of posting. Processes checks; take expired payment term discounts and enable lockbox import of a single payment applying either to multiple customers or invoices into Receivables Management. Aplicor 3C provides the intelligence required to improve your credit to cash results and provides employees with the technology to take action and interact with the customer before an invoice is past due. Employees, at no extra charge, are free to access the marketing module to target, send, track and append communications and reminders at the account recordlevel. FLEXIBLE RECEIVABLES PROCESSING Choose how to apply customer payments to invoices using the apply-tooldest method or applying partial payments toward multiple invoices. Customize and automate customer statements and installment payments. Calculate interest and charge the customer account with memos going to the customer. Generate reminder letters for customers with past due balances and generate charges to the customer for sending the letters. Define an unlimited number of finance charge terms, including interest rates, grace periods, minimum amounts, and currency, and generate finance charge memos manually or automatically based on set due dates. View detailed information about receivables prior to general ledger posting and easily reverse any inaccurate postings with a complete, accurate audit trail. PARTIAL AND PREPAYMENT CAPABILITIES Supports partial payments of invoices and multiple invoices. Supports payments of invoices in multiple currencies. Creates and tracks a prepayment on a sales order. REPETITIVE SALES INVOICES Automate standard or repetitive sales by setting up sales orders that will automatically generate new sales orders and invoices.
9 Something as simple as changing a customer credit limit, customer address or name instantly updates all references in the system - avoiding the time it takes for multiple systems or waiting in-line, for batches of information to update. SALES INVOICE AND SALES LINES DISCOUNTS Define a variety of discount terms, including discounts based on a sales order line or of the overall sale, and automatically apply them to individual order lines. Set up sales order discounts in local and foreign currencies. CUSTOMER ACCOUNT MANAGEMENT Establish an account card for each customer that specifies payment terms such as currency, tax information, and payment due dates. Get in-depth information about a customer s sales history, available credit, and shipping or billing address. PAYMENT AND DISCOUNT TOLERANCES Establish a tolerance level that enables to fully close an invoice and payment entries, even when the invoice is not paid in full. Set a payment discount tolerance to accept discounted payments after the terms of the discount have expired. INTERNATIONAL SALES PROCESSING Define an unlimited number of currencies to determine how foreign currency amounts are rounded and posted, and then manage entire accounts in the appropriate currency. ACCOUNTS PAYABLE Payables are automatically recorded at the time an invoice is vouchered for payment. Seamlessly manage Trade Payables and Expense Payables such as advertising, travel, entertainment, office supplies and utilities. Employees can use any mobile device to capture images of their expense receipts to then easily append and sync to their expense record. BUSINESS INTELLIGENCE Gain business insight with the ability to create standard or ad-hoc reports and KPIs, and export the data to Excel. Access payables data and create professional-looking report. PURCHASE INVOICING Post and print supplier invoices and purchase credit memos.
10 Reduce manual data entry with supplier transactions, including invoices and payments that are automatically posted to the general ledger. RECURRING JOURNALS Streamline processes by using recurring journals for the most common transactions, such as monthly lease payments or Internet access bills TRACKING AND REPORTING Complete 1099 tracking by invoice line item analysis, using summary and detailed reports. After the fact ability to toggle a supplier invoice line item to correct entries posted. No more white-out on 1099 forms. MULTICURRENCY SUPPORT Specify a default currency for each supplier and manage the entire account in that currency, including payments. Both local and foreign currency amounts are kept in the ledger. Automatic revaluation and journal entries. Calculates exchange rate gains and losses automatically. STANDARD PURCHASING Automate repetitive purchases by setting up standard purchase lines to insert into purchase orders. PARTIAL AND PREPAYMENT CAPABILITIES Supports part payments of invoices. Supports payment of multi invoices full or partial. Supports payments of invoices in different and multiple currencies. Create and track a prepayment invoice on a purchase order until the order is fully invoiced to significantly reduce manual updates. PAYABLES MANAGEMENT Prioritize the order in which suppliers should be paid or determine payment schedules by discount availability.
11 Stop payment on specific purchase orders until supplier invoice approval, or block specific transactions that require investigation. SUPPLIER ACCOUNT MANAGEMENT Establish account records for each supplier that specify payment terms such as currency, tax information, and payment due dates. Get in-depth statistics about supplier balances, total purchases and payments. Manage purchase of the same items from several different suppliers with the ability to create alternative suppliers and price information for inventory items. Block purchases or payments to suppliers. INVENTORY AND FULFILLMENT PRODUCTS Unlimited number of items. Sales tax and tax codes supports different rates by item. The stock level is always the sum of all transactions on the item. The stock value is always the sum of all sales and purchase transactions on the item. The cost prices is the stock value divided by the stock level (weighted average). PRICELISTS AND DISCOUNTS A product has a standard sales price and expected purchase price. Additional pricelists with price breaks and valid date intervals is maintained on the item. Sales and purchase discounts with breaks by item number, discount group, quantity and valid dates are maintained in the item. MULTICURRENCY SUPPORT Specify a default currency for each supplier and manage the entire account in that currency, including payments. Both local and foreign currency amounts are kept in the ledger. Automatic revaluation and journal entries. Calculates exchange rate gains and losses automatically.
12 VAT FOR EU Complete VAT tracking and reporting. SALES PRICE RECALCULATION Batch recalculation of sales prices based on cost prices and target gross margin. Recalculates standard sales price and price lists. ALTERNATIVE PRODUCT Alternative product to be suggested on out-of-stock or discontinued products. MULTIPLE LOCATIONS Multiple warehouses and bins. Stock level and value by warehouse. Move stock to other warehouses using product journal or internal dispatch notes. STOCK REVALUATION Revalue stock items by fixed cost price, last purchase price or last purchase + percentage. Recalculation can be simulated to view impact before posting. All changes are posted to General Ledger. PRODUCT JOURNALS Unlimited number of stock journals for manual regulation of stock quantity and value. BILL OF MATERIAL One-level bill of material, which can include products, services and other bill-of-materials. BOM PRODUCTION Enables production of master product to stock with stock value compounded from the stock value of materials. Checks for available stock. Prints work order. Supports variants of master product from one bill-of-material. LOT AND SERIAL NUMBER REGISTRATION Items are flagged for lot- or serial number registration.
13 Optionally requires lot- or serial number to be entered at receiving notes or supplier invoices. Optionally requires lot- or serial number to be entered at delivery notes or sales invoices. LOT AND SERIAL NUMBER TRACKING Tracking of serial number from purchase, through BOM production, to delivery. Recalculation can be simulated to view impact before posting. All changes are posted to General Ledger. PRODUCT JOURNALS Unlimited number of stock journals for manual correction of stock quantity and value. BILL OF MATERIAL One-level bill of material, which can include products, services and other bill-of-materials. Requires lot- or serial number to be entered on pick lists or sales invoices for lot controlled products. SUGGESTED PURCHASE ORDERS AUTOMATION Purchase order suggestions are generated by supplier based on stock level, min and max inventory, sales orders, purchase orders and optionally including quotations and other suggested purchase orders. ADDITIONAL PRODUCT TAXES Unlimited number of tax codes and rates for additional product taxes, e.g. environmental tax. Optionally add taxes at product delivery or invoicing. Optionally add taxes at product receipt or purchase invoicing. EU INTRANET European Union internal products and services by country trade and transport statistics. SALES ORDER PROCESSING SALES ORDER MANAGEMENT Unlimited sales orders per customer. Single and recurring sales orders. Repeat after days, weeks, months, quarters and years. Sales orders are created from customers with invoice and delivery addresses, pricing, handling, shipping and currency information copied from customer, which can be modified at specific orders. Create a sales order as a copy of a sales order, invoice or credit note.
14 Enter products or services with price and discount look-up. Automatic calculation of handling and shipping cost by weight. Unlimited handling and shipping types with rates by weight breaks INFORMATION SHEET Print and orders, back orders, confirmations, picking lists, delivery notes, invoices and credit notes. Multi-lingual reporting where customer or sales order determines language. PRICES, DISCOUNTS AND PROMOTIONS Multiple price lists with individual price breaks and valid date interval. Sales prices in multiple currencies. Multiple sales line discounts with individual percentage breaks and valid dates. Total discounts on sales orders by order amount. Batch recalculation and rounding of sales prices. SHIPPING AND INVOICING Verifies inventory before printing picking lists. Checks for customer s credit max and other information before delivery. Can split sales order into multiple partial deliveries. Automatically handles back orders. Creates credit note from invoice. Batch printing and invoicing. STATISTICS Sales reports by customer or customer group and item number or item group. Sales reports by sales rep and dimensions. PURCHASE ORDER PROCESSING PURCHASE ORDER MANAGEMENT Unlimited purchase orders per supplier. Single and recurring purchase orders. Repeat after days, weeks, months, quarters and years.
15 Purchase orders are created from supplier with invoice and delivery addresses, pricing, expected shipping cost and currency information copied from supplier, which can be modified at specific orders. Create a purchase order as a copy of a purchase order, supplier invoice or credit note. Enter products or services with price and discount look-up. Enter and update required and confirmed delivery dates. Automatic calculation of expected handling and shipping cost by weight. Unlimited handling and shipping types with rates by weight breaks. Print and orders, back orders, confirmations, delivery notes, invoices and credit notes. Multi-lingual reporting where supplier or purchase order determines language. PRICES, DISCOUNTS AND PROMOTIONS Multiple price lists with individual price breaks and valid date intervals. Purchase prices in multiple currencies. Multiple purchase line discounts with individual percentage breaks and valid dates. Total discounts on purchase orders by order amount. Batch recalculation and rounding of sales prices. STATISTICS Purchase reports by supplier or supplier group and item number or item group. Purchase reports by buyer and dimensions.