Senior Accountant Position Description Housing Resources Group (HRG)

Size: px
Start display at page:

Download "Senior Accountant Position Description Housing Resources Group (HRG)"

Transcription

1 Senior Accountant Position Description Housing Resources Group (HRG) Position Type: 40 hours per week, exempt Reports to: Controller Basic Responsibilities: Initiate, manage and assist with and complete processing of all accounting transactions and routine closing processes for complete, timely and reliable monthly, quarterly and year-end reporting. Initiate and manage the publishing of monthly, quarterly and annual financial reporting for HRG buildings and administration. Supervise Accounts Payable Specialist and Property Accountant in all aspects of their jobs. Produce reliable and timely internal management reports for HRG administration and Board of Directors, partners and clients we serve. Perform all accounting functions for projects under construction from gathering transactions to cost certifications. Coordinate annual budget preparation revisions. Assist Controller in reconciling, analyzing, correcting accounts and preparing schedules and documentation for year-end partnership tax, GAAP accounting and annual HRG & Affiliates audit. Oversee all accounts receivable functions including property residents, donations and grants. Key Objective: Initiate and complete processing of complex accounting transactions and routine closing processes for timely and reliable monthly, quarterly and year-end reporting Directly supervise Property Accountant and Accounts Payable Specialist. Initiate, coordinate and execute routine processing of accounting transactions including but not limited to: overseeing, adjusting and inputting allocations of indirect costs; setting up, adjusting and posting recurring entries for depreciation and amortization, insurance expenses, prepaid costs and deferred revenues and expenses for administrative departments and assigned properties Manage debt servicing for timely payment, accurate recording of ACH transfers and debt amortization Ensure timely payment of property tax returns for all buildings Perform accounting for predevelopment costs and use of the development fund Account for donations, contributions under GAAP. Reconcile books to fund-raising subsystem. Reconcile Sound Families related accounts and activities and make recommendations to Controller regarding the accounts Allocate administrative costs monthly to complete financial statements timely Gather, reconcile, and assist Property Management in preparing monthly/quarterly/annual requirements for condominium associations Prepare the annual personal property tax returns for HRG Prepare and submit B&O and quarterly City tax reports and payments timely Monthly and quarterly closing is accomplished 10 out of 12 months Financial reports are meaningful and appropriate for the users Transaction processing error rate less than 15% Tax reporting deadlines are met 100% of the time Debt service payments are on time 100% Tax reporting and payment submission deadlines are met 100% of the time AR Accountant Page 1 of 1

2 Key Objective: Produce reliable and timely internal management reports for HRG administration and Board of Directors, partners and clients we serve Publish administrative financial statements, make notations and assist department managers in understanding the administrative statements Analyze financial statements for variance analyses and errors for assigned properties and oversee analysis of Property Accountant. Oversee and at times execute corrections which resolve the issue at hand Ensure draft financial reports are published on a timely basis including: building income & cash flow statements, building balance sheet and income statements and other reports as needed for assigned properties owned by HRG, our partners and third parties Oversee the distribution of reliable and timely reports to property managers via the Excel Index or other media as technology changes Prepare entries, reconcile, review, correct and publish monthly, quarterly and annual financial statements for clients for which we are fiscal managers Coordinate and communicate with clients and accounting staff to resolve issues in a timely manner Monthly, quarterly and annual financial reports for buildings administration are completed and approved for release by 4:00 p.m. 10 out of 12 months of the time Historic Seattle clients receive reliable statements within 3 days after receiving their data over 75% of the time Key Objective: For projects under construction or just completed, gather, coordinate booking and special tracking of transactions, initiate construction draws, retrieve documents and report to partners on actual vs. budget, as well as complete information for cost certification reports in a timely and accurate manner so as to minimize HRG cash outflows Maintain tracking and accounting for all costs projects under construction Provide construction coding to accounting staff for construction-related invoices and pre-development-related invoices Work with Controller to prepare monthly bank/lender draw requests and manage cash, pay contractor and HRG invoices for fees and reimbursement Reconcile general ledger accounts for construction to bank budget and development tracking on a monthly basis Keep supporting files for projects under construction Work with Controller, Director of Finance, and auditors to finish cost certification when projects are completed Provide reports and documentation for construction accounting for cost certification reports to outside consultants Agreed upon cost certification submission deadlines are met 80% of the time Construction vendors are paid on time 80% of the time Page 2 of 2

3 Key Objective: Supervise accounts payable Oversee timely accurate processing of accounts payable Maintain the check stock on log, checking in new checks and checking out stock for check runs. Ensure timely mailing and distribution of payments Assist AP clerk in printing checks on check run day. Oversee accounts payable specialists maintenance of files and storage files in neat, orderly and retrievable fashion including AR and journal vouchers. AP check cutting deadlines are met 100 % of the time including debt payments AP entry invoice coding error rate is less than 5 % when covering this position AP checks released without proper manager approval or documented blanket-approvals less than 5 % of the time Correcting journal entries are made within 24-hours of error discovery 70% of the time Key Objective: Record administrative accounts receivable transactions, provide reliable reports and oversee property accounts receivable accounting activity Gather backup, create and mail approved billings for consulting and construction management income Prepare entry for billings in the MIP accounts receivable system Prepare deposits of non-rent cash receipts in a timely manner ensuring deposits are ready for the bank delivery intact daily Code miscellaneous administrative receipts and enter into MIP ledgers correctly and timely and communicate receipt of items to appropriate administrative staff Advise Controller of overdue consulting AR Ensure proper coding and application of AR receipts for administrative revenues including consulting and fundraising Ensure that generally accepted accounting principles and HRG accounting procedures are followed in the assignment of consistent, accurate accounting codes to each invoice and that costs are entered to the appropriate accounting period Supervise Property Accountant in the reconciling and resolving of tenant account receivable issues Non-rent cash deposits received from throughout the office by Accounting Specialist are prepared for same-day deposit 90 % of the time. Journal and accounts receivable entries for non-cash receipts are prepared and posted weekly 70% of the time and by the last day of the month 100% of the time Ensure Property Accountant AR performance standards are met Delinquent accounts are turned over to collections within three months of grace period Page 3 of 3

4 Key Objective: Assist month-end and year-end closing processes including analyzing, correcting accounts, preparing schedules, documenting for year-end partnership tax and GAAP accounting as well as the annual HRG & Affiliates audit Assist with and participate in the annual audit and closing process for the partnerships, HRG buildings, third party buildings and HRG s administrative income and expenses Ensure procedures and policies are followed in processing the above transactions Maintain allocation bases and distribution codes in MIP and relevant spreadsheets as from time to time changed by the Controller Ensure that generally accepted accounting principles and HRG accounting procedures are followed in the assignment of consistent, accurate accounting codes to each invoice and that costs are entered to the appropriate accounting period Interface with audit and tax personnel as needed Prepare year-end schedules as assigned Draft tax returns for Condominium Associations Transaction processing error rate less than 15% Auditors bring to our attention schedules that do not tie to financial statement numbers less than 5% of the time Tax reporting and payment submission deadlines are met 100% of the time Key Objective: Assist with annual budgeting process to assure timely and accurate reporting of actual versus budget. Coordinate the preparation and monitoring of assigned properties and property capital budgets with Property Management, ensure accounting estimates for depreciation, amortization, deferred interest and other fixed costs are input for budget preparation, oversee corrections to iterations of the budget to ensure final results are as intended Assist Managers in obtaining information for assembling their budgets and answering questions related to their budgets throughout the year Coordinate and participate in input of accounting-initiated budget entries to budget templates including property taxes, depreciation, interest and deferred interest, accounting and WSHFC fees, in short fixed costs Coordinate input of Board-approved budgets and revisions for administrative departments, assigned buildings and building capital budgets Key Objective: Self and Team Development Contribute and participate as a team member with accounting personnel to initiate new procedures and to solve problems as they arise Provide leadership, motivate and foster collaborative, team-oriented relationships within the accounting department Follow HRG and generally accepted accounting principles, policies and procedures Annual operating budget input error rate is less than 15%. Budget input deadlines for initial budgets are met 90% of the time. Position compliment:complaint ratio is at least 2:1 Conduct at least one self-developmental Page 4 of 4

5 and recommend changes in written procedures, Ensure expenditure authorization procedures are followed Work together with other employees to learn effectively from and with each other, and to incorporate the lessons learned Conduct at least one self-development project annually Embody HRG ethics in your own work, and in the work you manage Participate in Accounting Department meetings Key Objective: In General Follow HRG principles, policies and procedures Work together with co-workers to learn effectively from and with each other, and incorporate the lessons learned Embody HRG values in your own work Bring to the attention of Director of Finance or Controller accounting policies and procedures which need revision or enforcement Undertake other duties as assigned by the Controller activity each year 100% compliance with HRG policies and ethical standards Minimum Qualifications: Bachelor s degree in accounting and 5+ years of general ledger accounting experience Minimum two years supervisory experience. Proven ability to direct multiple departmental activities; lead by example; formulate and execute departmental goals and objectives and assess achievement Strong experience performing accounting transactions for all major accounting cycles Experience with general ledger analysis & reconciliation Strong oral and written communication skills Working knowledge of generally accepted accounting principles Proven ability to organize multiple projects Advanced Excel skills and data file uploads/downloads Desired Qualifications: Accounting experience with a real estate organization that constructs and manages properties Prior experience working MIP accounting software and property management software, SQL queries Ability to read and understand legal documents Experience with cost allocations Received by: Date: (Staff member signature) Print Name: Page 5 of 5

Executive - Salary Guide

Executive - Salary Guide Salary Guide Executive - Salary Guide Chief Financial Officer $138,000 to $250,000+ Highest ranking financially-oriented position within a company. Responsibilities include overall financial control and

More information

--Inputs and posts journal vouchers to the general ledger; prepares month-end closing journal entries.

--Inputs and posts journal vouchers to the general ledger; prepares month-end closing journal entries. H23711, page 1 Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. DUTIES This is a non-career, term job with the Metropolitan

More information

HOCHHEIM PRAIRIE INSURANCE COMPANIES

HOCHHEIM PRAIRIE INSURANCE COMPANIES Page 1 01/1/2013 DEPARTMENT: Accounting CLASSIFICATION: Exempt JOB DESCRIPTION SUMMARY: Accomplishes the plans, goals and objectives established for the position; prepares and reconciles all financial

More information

Reference Document Month-End Closing

Reference Document Month-End Closing Overview Each individual company according to their own business practices establishes month end closing procedures. Typically, a company will create a monthly accounting calendar, which sets the dates

More information

SAMPLE NPO Fiscal Policies & Procedures

SAMPLE NPO Fiscal Policies & Procedures SAMPLE NPO NOTE: The most important part of developing policies and procedures is that they are discussed and agreed upon within the organization. This template is designed to be used in conjunction with

More information

STATE OF NEVADA Department of Administration Division of Human Resource Management CLASS SPECIFICATION TITLE GRADE EEO-4 CODE

STATE OF NEVADA Department of Administration Division of Human Resource Management CLASS SPECIFICATION TITLE GRADE EEO-4 CODE STATE OF NEVADA Department of Administration Division of Human Resource Management CLASS SPECIFICATION TITLE GRADE EEO-4 CODE ACCOUNTANT TECHNICIAN III 34 C 7.140 SERIES DISCUSSION Positions allocated

More information

FINANCIAL MANAGEMENT POLICIES AND PROCEDURES

FINANCIAL MANAGEMENT POLICIES AND PROCEDURES FINANCIAL MANAGEMENT POLICIES AND PROCEDURES SAMPLE 1. GENERAL PURPOSE The purpose of these policies is to establish guidelines for developing financial goals and objectives, making financial decisions,

More information

NONPROFIT FINANCIAL MANAGEMENT SELF ASSESSMENT TOOL

NONPROFIT FINANCIAL MANAGEMENT SELF ASSESSMENT TOOL NONPROFIT FINANCIAL MANAGEMENT SELF ASSESSMENT TOOL I. Financial Planning/Budget Systems 1. Organization has a comprehensive annual budget which includes all sources and uses of funds for all aspects of

More information

ACCOUNTING POLICIES AND PROCEDURES SAMPLE MANUAL

ACCOUNTING POLICIES AND PROCEDURES SAMPLE MANUAL (Name of Organization & logo) ACCOUNTING POLICIES AND PROCEDURES SAMPLE MANUAL (Date) Note: this sample manual is designed for nonprofit organizations with the following staff involved with accounting

More information

Accounting Policies and Procedures Manual

Accounting Policies and Procedures Manual Accounting Policies and Procedures Manual September, 2013, As Modified In 2014 Page 1 of 70 Table of Contents I. BUDGETS 4 Page II. GENERAL LEDGER A) Chart of Accounts 5 B) Recording Transactions in the

More information

SUMMARY OF CORRECTIVE ACTION FOR SEGREGATION OF DUTIES AUDIT ISSUES

SUMMARY OF CORRECTIVE ACTION FOR SEGREGATION OF DUTIES AUDIT ISSUES SUMMARY OF CORRECTIVE ACTION FOR SEGREGATION OF DUTIES AUDIT ISSUES CASH MANAGEMENT I. Checks a. All checks are restrictively endorsed, using the endorsement stamp maintained by the building secretary.

More information

Western Climate Initiative, Inc. Accounting Policies and Procedures

Western Climate Initiative, Inc. Accounting Policies and Procedures Western Climate Initiative, Inc. Accounting Policies and Procedures Adopted May 8, 2013 WESTERN CLIMATE INITIATIVE, INC ACCOUNTING POLICIES AND PROCEDURES Adopted May 8, 2013 Table of Contents I. Introduction...

More information

ACCOUNTANT Date: 5/2/2007

ACCOUNTANT Date: 5/2/2007 JOB DESCRIPTION ACCOUNTANT Date: 5/2/2007 QUALIFICATIONS: 1. Bachelor s Degree in accounting or in business administration with an accounting emphasis preferred 2. Knowledge of governmental fund accounting

More information

FINANCIAL MANAGEMENT POLICIES AND PROCEDURES

FINANCIAL MANAGEMENT POLICIES AND PROCEDURES FINANCIAL MANAGEMENT POLICIES AND PROCEDURES 1. GENERAL PURPOSE The purpose of these policies is to establish guidelines for developing financial goals and objectives, making financial decisions, reporting

More information

SAMPLE FINANCIAL PROCEDURES MANUAL

SAMPLE FINANCIAL PROCEDURES MANUAL SAMPLE FINANCIAL PROCEDURES MANUAL Approved by (organization s) Board of Directors on (date) I. GENERAL 1. The Board of Directors formulates financial policies, delegates administration of the financial

More information

ACCOUNTING ASSISTANT

ACCOUNTING ASSISTANT MICHIGAN DEPARTMENT OF CIVIL SERVICE JOB SPECIFICATION ACCOUNTING ASSISTANT JOB DESCRIPTION Employees in this job correct, process and reconcile a wide variety of accounting documents such as invoices,

More information

Members of the Civil Service Commission. Matt Doyle, Director of Human Resources Alex Souto, Human Resources Associate

Members of the Civil Service Commission. Matt Doyle, Director of Human Resources Alex Souto, Human Resources Associate CITY OF GLENDALE INTERDEPARTMENTAL COMMUNICATION DATE: October 12, 2011 TO: FROM: BY: Members of the Civil Service Commission Matt Doyle, Director of Human Resources Alex Souto, Human Resources Associate

More information

COUNTY OF HENRICO ACCOUNTS RECEIVABLE POLICY

COUNTY OF HENRICO ACCOUNTS RECEIVABLE POLICY COUNTY OF HENRICO ACCOUNTS RECEIVABLE POLICY Issued by the Department of Finance Effective August 1, 2007 Table of Contents OVERVIEW AND DEFINITIONS... 3 RESPONSIBILITIES... 5 PROCESSES AND PROCEDURES...

More information

Audit Guidelines. The Annual Church Audit. by Dan Busby. Key Concepts. Idea! Use this document as a checklist for your annual audit.

Audit Guidelines. The Annual Church Audit. by Dan Busby. Key Concepts. Idea! Use this document as a checklist for your annual audit. The Annual Church Audit by Dan Busby Audit Guidelines Church board members have a long list of responsibilities. Among these is the responsibility for the money that flows through the church. Included

More information

August 2006 April 2011

August 2006 April 2011 POLICY SECTION ESTABLISHED LAST REVISED FINANCIAL ACTIVITIES ADMINISTRATIVE STANDARDS August 2006 April 2011 POLICY All financial activities for Brain Injury Services are managed by the manager, finance

More information

ADMINISTRATIVE PRACTICE LETTER

ADMINISTRATIVE PRACTICE LETTER ADMINISTRATIVE PRACTICE LETTER SUBJECT: PETTY CASH Section I - E Issue 6 Page 1 of 2 Effective 7/10/07 GENERAL Each petty cash fund is in the sole custody of a business manager who is responsible to the

More information

CLASSIFICATION SPECIFICATION FINANCIAL ANALYST

CLASSIFICATION SPECIFICATION FINANCIAL ANALYST 0729 CLASSIFICATION SPECIFICATION FINANCIAL ANALYST GENERAL DESCRIPTION Provides complex technical support to the organization in the area of governmental accounting, grants and contracts with sub-recipient

More information

GLOSSARY the terms below are to be interpreted as follows wherever they appear in the classification specification:

GLOSSARY the terms below are to be interpreted as follows wherever they appear in the classification specification: STATE OF OHIO (DAS) CLASSIFICATION SPECIFICATION CLASSIFICATION SERIES Financial Analyst MAJOR AGENCIES All Agencies 1 OF 11 SERIES NUMBER 6656 EFFECTIVE 07/26/2015 SERIES PURPOSE The purpose of the financial

More information

[LSC Name] Items Needed for Internal Audit [Audited as of Date]

[LSC Name] Items Needed for Internal Audit [Audited as of Date] Items Needed for Internal Audit [Audited as of Date] The following items should be available in preparation for your internal audit: 1. General ledger for the last complete fiscal year and year to date

More information

FINANCIAL AND PURCHASING RECORDS. Includes records showing a summary of receipts, disbursements and other activity against each account.

FINANCIAL AND PURCHASING RECORDS. Includes records showing a summary of receipts, disbursements and other activity against each account. FINANCIAL AND PURCHASING RECORDS FN-1 Account Distribution Summaries (Treasurer s Report) Includes records showing a summary of receipts, disbursements and other activity against each account. Weekly/Monthly-

More information

The Chattahoochee Nature Center has an immediate job opening for a full-time Bookkeeper/Office Administrator.

The Chattahoochee Nature Center has an immediate job opening for a full-time Bookkeeper/Office Administrator. The Chattahoochee Nature Center has an immediate job opening for a full-time Bookkeeper/Office Administrator. The Chattahoochee Nature Center is a not-for-profit environmental organization established

More information

Position Description

Position Description Position Description Finance and Payroll Officer Maternity Leave Position POSITION DETAILS POSITION TITLE: REPORTS TO: DEPARTMENT: ORGANISATIONAL LEVEL: LOCATION: EMPLOYMENT STATUS: Finance and Payroll

More information

Guidelines for Congregations Internal Control Best Practices

Guidelines for Congregations Internal Control Best Practices Guidelines for Congregations Internal Control Best Practices A resource provided by the Office of the Treasurer of the Evangelical Lutheran Church in America Congregations should establish and maintain

More information

TEMPORARY EMPLOYEE CLASSIFICATION LEVELS

TEMPORARY EMPLOYEE CLASSIFICATION LEVELS TEMPORARY EMPLOYEE CLASSIFICATION LEVELS A. Loan Purchaser Minimum Qualifications and Examples of Tasks and Equipment and Software Used 1. Education: Graduation from an accredited high school or possession

More information

Chapter Thirteen: General Ledger

Chapter Thirteen: General Ledger Chapter Thirteen: General Ledger A. Journal Entries Page 1 Month End File In preparation for the month end process, a month end file is maintained throughout the month. This file contains all the supporting

More information

General Ledger Auditing. Presented By: Jim Lee

General Ledger Auditing. Presented By: Jim Lee General Ledger Auditing Presented By: Jim Lee Table of Contents Overview... 3 Month-End Accounting Binder... 3 Month-End Accounting Checklist... 4 Trial Balance... 5 Journal Entries... 6 Account Reconciliations...

More information

CARRIAGE MUSEUM OF AMERICA ACCOUNTING POLICIES AND PROCEDURES MANUAL. February 2014

CARRIAGE MUSEUM OF AMERICA ACCOUNTING POLICIES AND PROCEDURES MANUAL. February 2014 CARRIAGE MUSEUM OF AMERICA ACCOUNTING POLICIES AND PROCEDURES MANUAL February 2014 I. Introduction The purpose of this manual is to describe all accounting policies and procedures currently in use at The

More information

KANSAS CITY, MISSOURI RESPONSES TO THE FISCAL YEAR 2013 AUDIT MANAGEMENT LETTER

KANSAS CITY, MISSOURI RESPONSES TO THE FISCAL YEAR 2013 AUDIT MANAGEMENT LETTER KANSAS CITY, MISSOURI RESPONSES TO THE FISCAL YEAR 2013 AUDIT MANAGEMENT LETTER Material Weaknesses (0) No material weaknesses were reported for FY 2013. Significant Deficiencies (1) Grant Receivable Accounting

More information

California Emerging Technology Fund Call for Resumes Bookkeeping, Accounting and Financial Management November 2010

California Emerging Technology Fund Call for Resumes Bookkeeping, Accounting and Financial Management November 2010 Purpose California Emerging Technology Fund Call for Resumes Bookkeeping, Accounting and Financial Management November 2010 The purpose of this Call for Resumes is to invite submissions from individuals

More information

Financial Closing Process Best Practices: Improve and Accelerate

Financial Closing Process Best Practices: Improve and Accelerate Financial Closing Process Best Practices: Improve and Accelerate Chris Doxey, CAPP, CCSA, CICA, CPC Management Consultant and Executive Director of IOFM s Controller Certification Program chris@chrisdoxey.com

More information

Director of Clinical Services Director Strategy & Operations Clinical and Medical teams Business Operations Team Staff and Managers

Director of Clinical Services Director Strategy & Operations Clinical and Medical teams Business Operations Team Staff and Managers Date: October 2013 Salary Range: $75,000 - $85,000 Responsible to: Hours: Functional Relationships: Committee Relationships: Chief Executive Full Time (1FTE) Director of Palliative Care Director of Clinical

More information

Checklist - Monthly Close Process

Checklist - Monthly Close Process Checklist - Monthly Close Process Introductuion: This document should be used as a general guide to creating a monthly financial close process checklist, however, it does not address all activities that

More information

Accounting software & data

Accounting software & data Accounting software & data Accounting software and data should reside at church or be webbased where the data base can be accessed by multiple users Multiple people should be trained on software Software

More information

Accounts Payable. Best Practices: Existing Control: Control Gap: Controls Evaluation and Gap Analysis. Purchasing

Accounts Payable. Best Practices: Existing Control: Control Gap: Controls Evaluation and Gap Analysis. Purchasing Accounts Payable Gap Analysis: POS identifies the following Best Practices as efficient and effective control processes for the above risk. Listed for comparison are the controls currently in place, if

More information

1. Storeroom supplies -- For items stocked in the Palmer storeroom, use the Requisition for Supplies Form.

1. Storeroom supplies -- For items stocked in the Palmer storeroom, use the Requisition for Supplies Form. DISBURSEMENT PROCESSES Millersville University uses the Accounts Payable module of Banner Finance System to process vendor payments. After payroll, payments for goods and/or services represent the second

More information

Invoicing Internal Procedure

Invoicing Internal Procedure Office of Research and Sponsored Programs Invoicing Internal Procedure Issued: January, 2008 Implemented: March, 2008 BACKGROUND San Francisco State University (SFSU) receives funding for sponsored projects

More information

UNIVERSITY OF CALIFORNIA, RIVERSIDE ACCOUNTING SERVICES SELF SUPPORTING OPERATIONS FISCAL YEAR END CLOSING May 22, 2012

UNIVERSITY OF CALIFORNIA, RIVERSIDE ACCOUNTING SERVICES SELF SUPPORTING OPERATIONS FISCAL YEAR END CLOSING May 22, 2012 UNIVERSITY OF CALIFORNIA, RIVERSIDE ACCOUNTING SERVICES SELF SUPPORTING OPERATIONS FISCAL YEAR END CLOSING May 22, 2012 What is Fiscal Year Closing? At the department level it is the process of closing

More information

Version Date: 10/16/2013

Version Date: 10/16/2013 2004094 Accounting Documents (ADVANTAGE Financial System Input) This record series is used to input information into the ADVANTAGE Financial System. The files may contain, but are not limited to: copies

More information

FC: FC215 PC: 890 BU: 31(AFSCME) FLSA: Exempt Revised: June 2015

FC: FC215 PC: 890 BU: 31(AFSCME) FLSA: Exempt Revised: June 2015 MANAGER OF ACCOUNTING FC: FC215 PC: 890 PB: I BU: 31(AFSCME) FLSA: Exempt Revised: June 2015 Class specifications are intended to present a descriptive list of the range of duties performed by employees

More information

Unrecorded Payables/Receivables

Unrecorded Payables/Receivables Unrecorded Payables/Receivables Unrecorded Payables For BCR reporting Budget Fund substantially GAAP modified accrual with the following exceptions: Expenditures and Payables: Liabilities and expenditures

More information

FINANCIAL POLICIES INDEX

FINANCIAL POLICIES INDEX FINANCIAL POLICIES INDEX Page Accounts Payable 2 Cash Receipts 6 Credit Cards 9 General Ledger Adjustments 10 Fixed Asset 11 Payroll Tax Reporting 13 Travel Reimbursement 14 Handling Mail 15 1 Accounts

More information

Involve- Bookkeeper/Accountant

Involve- Bookkeeper/Accountant Involve- Bookkeeper/Accountant This article will describe: What accountancy is Why accountancy is so important to community and voluntary organisations The accounting cycle: o Recording business transactions

More information

BEDFORD PUBLIC SCHOOLS BUSINESS OFFICE PROCEDURES MANUAL

BEDFORD PUBLIC SCHOOLS BUSINESS OFFICE PROCEDURES MANUAL BEDFORD PUBLIC SCHOOLS BUSINESS OFFICE PROCEDURES MANUAL Revised 3-27-2014 TABLE OF CONTENTS Section 1: Section 2: Section 3: Section 4: Section 5: Section 6: Section 7: Section 8: Section 9: Cash Management

More information

Region/Chapter Financial Guidelines

Region/Chapter Financial Guidelines Region/Chapter Financial Guidelines Overview The primary goal is to have a structure of segregated duties and a system of checks and balances. To have an understanding of the segregation of duties and

More information

Accounting Principles Critical to Success Presented By: C. P. Krishnan. www.cakintl.com

Accounting Principles Critical to Success Presented By: C. P. Krishnan. www.cakintl.com Accounting Principles Critical to Success Presented By: C. P. Krishnan Basic Accounting You Need to Know Assets, Liabilities, Equity, Income, & Expenses Assets Includes what you have and what people owe

More information

SCHEDULE NO. 30 FINANCIAL RECORDS

SCHEDULE NO. 30 FINANCIAL RECORDS COLORADO MUNICIPAL RECORDS RETENTION SCHEDULE 30.010 SCHEDULE NO. 30 FINANCIAL RECORDS General Description: Records documenting and ensuring accountability for the receipt and expenditure of public funds.

More information

CareerSource Florida Accounting and Related Services--Proposed Contracting Action January 7, 2015 January 13, 2015, 5:00 pm EST

CareerSource Florida Accounting and Related Services--Proposed Contracting Action January 7, 2015 January 13, 2015, 5:00 pm EST CareerSource Florida Accounting and Related Services--Proposed Contracting Action January 7, 2015 January 13, 2015, 5:00 pm EST Notice Type: Special Notice for Website Posting Synopsis: The purpose of

More information

Great Aycliffe Town Council. Purchase Ordering and Payment for Goods and Services Policy

Great Aycliffe Town Council. Purchase Ordering and Payment for Goods and Services Policy Great Aycliffe Town Council Purchase Ordering and Payment for Goods and Services Policy Finance Section April 2013 1.0 Introduction 1.1 This policy sets out the Council s arrangements for ordering, receiving,

More information

Accounting Specialist Bismarck Parks and Recreation District Bismarck, North Dakota

Accounting Specialist Bismarck Parks and Recreation District Bismarck, North Dakota Accounting Specialist Bismarck Parks and Recreation District Bismarck, North Dakota The Bismarck Parks and Recreation District is accepting applications for a full-time Accounting Specialist. This position

More information

MEDICAL OFFICE SERIES

MEDICAL OFFICE SERIES MEDICAL OFFICE SERIES Occ. Work Prob. Effective Last Code No. Class Title Area Area Period Date Action 4960 Medical Office Assistant 04 445 6 mo. 07/15/12 New 4961 Medical Office Associate 04 445 6 mo.

More information

WMS SOFTWARE - TRAINING SCHEDULE

WMS SOFTWARE - TRAINING SCHEDULE WMS SOFTWARE - TRAINING SCHEDULE During this process the following outlined activities will occur. SAGE ACCOUNTING CONCEPTS: 1. Overall concepts and functions that are common to all modules 2. Print Files

More information

DIXON MONTESSORI CHARTER SCHOOL FISCAL CONTROL POLICY

DIXON MONTESSORI CHARTER SCHOOL FISCAL CONTROL POLICY DIXON MONTESSORI CHARTER SCHOOL FISCAL CONTROL POLICY 1. Purpose The Dixon Montessori Charter School Board of Directors ( Board ) has reviewed and adopted the following policies and procedures to ensure

More information

Business Intelligence Inquiry Dashboard Job Aid

Business Intelligence Inquiry Dashboard Job Aid Business Intelligence Inquiry Dashboard Job Aid DASHBOARD AND DASHBOARD PAGES: DASHBOARD: Inquiry DATA: The data in the Inquiry dashboard is from the Cardinal Financial System General Ledger, Accounts

More information

Florida A & M University

Florida A & M University Florida A & M University AP PROCEDURES 3-8-2013 TABLE OF CONTENTS 1.0 OVERVIEW... 1 2.0 DEFINITIONS... 1 3.0 RESPONSIBILITIES... 2 4.0 GENERAL PROCEDURES... 3 4.1 DEPARTMENTAL FISCAL REPRESENTATIVES...

More information

EMAS EXECUTIVE MANAGEMENT ACCOUNTING SYSTEM Financial and Distribution application solutions PRODUCT OVERVIEW

EMAS EXECUTIVE MANAGEMENT ACCOUNTING SYSTEM Financial and Distribution application solutions PRODUCT OVERVIEW EXECUTIVE MANAGEMENT ACCOUNTING SYSTEM Financial and Distribution application solutions INDEX GENERAL INFORMATION Common Features Page 3 Technical Information Page 3 Product Objectives.. Page 3 MODULE

More information

General Instructions Balance Sheet Reconciliations January 2013

General Instructions Balance Sheet Reconciliations January 2013 General Instructions Balance Sheet Reconciliations January 2013 Index Page A. Overview 2 1) Purpose 2) Scope 2 3) Balance Sheet Account Reconciliation Role Definitions 2 B. General Instructions and Procedures

More information

COMPONENTS OF THE STATEMENT OF CASH FLOWS

COMPONENTS OF THE STATEMENT OF CASH FLOWS ILLUSTRATION 24-1 OPERATING, INVESTING, AND FINANCING ACTIVITIES COMPONENTS OF THE STATEMENT OF CASH FLOWS CASH FLOWS FROM OPERATING ACTIVITIES + Sales and Service Revenue Received Cost of Sales Paid Selling

More information

Important Disclaimer. Copyright Information

Important Disclaimer. Copyright Information Important Disclaimer This checklist is provided to assist churches in fulfilling the requirement of Book of Order provision G-10.0400, 4, d. The Book of Order does not require that the annual review of

More information

XIV. Accounting for Gifts, Endowment Earnings and Other Projects

XIV. Accounting for Gifts, Endowment Earnings and Other Projects XIV. Accounting for Gifts, Endowment Earnings and Other Projects A. Overview: RIT receives gifts and other income to support the operations of the University. Gifts that are restricted for use by the donor

More information

The Requirements Compliance Matrix columns are defined as follows:

The Requirements Compliance Matrix columns are defined as follows: 1 DETAILED REQUIREMENTS AND REQUIREMENTS COMPLIANCE The following s Compliance Matrices present the detailed requirements for the P&I System. Completion of all matrices is required; proposals submitted

More information

FISCAL POLICIES AND PROCEDURES

FISCAL POLICIES AND PROCEDURES FISCAL POLICIES AND PROCEDURES SECTION 1.1 FINANCIAL RECORDS AND REPORTING Colorado Nonprofit Association's fiscal period begins January 1 and ends December 31. The financial records of the organization

More information

Summary of Significant Revisions to the Accounting Procedures Manual For the Public Schools in the State of West Virginia

Summary of Significant Revisions to the Accounting Procedures Manual For the Public Schools in the State of West Virginia 1-3 Not Specifically Addressed School personnel do not have statutory authority to enter into contracts or obligate board funds. Schools are not separate legal entities. 1-3 Not Specifically Addressed

More information

Audria Ford. Adjunct Faculty Accounting, Finance & MIS College of Business Hobart Taylor 2C224 anford@pvamu.edu

Audria Ford. Adjunct Faculty Accounting, Finance & MIS College of Business Hobart Taylor 2C224 anford@pvamu.edu Audria Ford Adjunct Faculty Accounting, Finance & MIS College of Business Hobart Taylor 2C224 anford@pvamu.edu Academic Background Memberships E.M.B.A. Tulane University, August 2011 International Studies,

More information

With so many property management companies vying for your business, how do you make the right selection for your property?

With so many property management companies vying for your business, how do you make the right selection for your property? With so many property management companies vying for your business, how do you make the right selection for your property? At Metropolitan Pacific Properties, we believe the difference is our people. For

More information

JOHN WILEY & SONS, INC. UNAUDITED SUMMARY OF OPERATIONS FOR THE FIRST QUARTER ENDED JULY 31, 2011 AND 2010 (in thousands, except per share amounts)

JOHN WILEY & SONS, INC. UNAUDITED SUMMARY OF OPERATIONS FOR THE FIRST QUARTER ENDED JULY 31, 2011 AND 2010 (in thousands, except per share amounts) UNAUDITED SUMMARY OF OPERATIONS FOR THE FIRST QUARTER ENDED JULY 31, 2011 AND 2010 (in thousands, except per share amounts) US GAAP First Quarter Ended Revenue $ 430,069 407,938 5% Costs and Expenses Cost

More information

ACCOUNTS PAYABLE CLERK Training Needs Assessment Evaluation Form. Personal/Position Information

ACCOUNTS PAYABLE CLERK Training Needs Assessment Evaluation Form. Personal/Position Information Personal/Position Information Name: Period Covered: Position: Reviewed by: Title: Position Start Date: Community: Region: Page 1 Instructions: The information contained in in this this evaluation is is

More information

Financial Information Kit

Financial Information Kit Financial Information Kit The purpose of this kit is to provide basic information on keeping financial records to facilitate compliance by registered charities with the requirements of the Canada Revenue

More information

Product. Prologue Accounts Payable Automate Your Accounts Payable Processing

Product. Prologue Accounts Payable Automate Your Accounts Payable Processing Product Prologue Accounts Payable Automate Your Accounts Payable Processing Product The foundation of effective enterprise performance management is sound business intelligence intelligence that requires

More information

ACCOUNTS PAYABLE/PURCHASING CLERK JOB DESCRIPTION

ACCOUNTS PAYABLE/PURCHASING CLERK JOB DESCRIPTION JOB DESCRIPTION Employee performs responsible work involving the application of bookkeeping principles which require independent judgment and initiative. Employee also follows standard accounting procedures

More information

CASH FLOW STATEMENT & BALANCE SHEET GUIDE

CASH FLOW STATEMENT & BALANCE SHEET GUIDE CASH FLOW STATEMENT & BALANCE SHEET GUIDE The Agriculture Development Council requires the submission of a cash flow statement and balance sheet that provide annual financial projections for the business

More information

Accounting and Administrative Manual Section 100: Accounting and Finance

Accounting and Administrative Manual Section 100: Accounting and Finance No.: G-03 Page: 1 of 6 General: The application of good financial management requires the prompt reconciliation of accounts. Since departmental revenue and expenditure accounts are scrutinized monthly

More information

August 2014 Report No. 14-043

August 2014 Report No. 14-043 John Keel, CPA State Auditor A Report on On-site Audits of Residential Child Care Providers Report No. 14-043 A Report on On-site Audits of Residential Child Care Providers Overall Conclusion Three of

More information

Request for Proposal: Accounting/Bookkeeping Services

Request for Proposal: Accounting/Bookkeeping Services Request for Proposal: Accounting/Bookkeeping Services The Phoenix Parks Foundation is requesting proposals from public accounting firms, bookkeeping firms and qualified individuals to perform accounting

More information

Abila. MIP Fund Accounting. Solutions overview. Accounts payable. Accounts receivable reporting, billing, and sales order entry

Abila. MIP Fund Accounting. Solutions overview. Accounts payable. Accounts receivable reporting, billing, and sales order entry Abila MIP Fund Accounting To help you deliver on your mission, MIP Fund Accounting is a configurable fund accounting solution that allows you to report and track information most important to you, your

More information

Central Administration Revenue Policies and Procedures. Part A (4): Operating Environment

Central Administration Revenue Policies and Procedures. Part A (4): Operating Environment 1. Information System Environment Central Administration Revenue Policies and Procedures Part A (4): Operating Environment The college will maintain systems that to assure the appropriate timely, accurate

More information

INTERNAL CONTROL POLICIES

INTERNAL CONTROL POLICIES INTERNAL CONTROL POLICIES 2701 Internal Control Policy 2701.1 Addendum Internal Control Standard #1 Payments Cycle 2701.2 Addendum Internal Control Standard #2 Conversion Cycle 2701.3 Addendum Internal

More information

Authorized Federal Supply Schedule Price List

Authorized Federal Supply Schedule Price List U.S. GENERAL SERVICES ADMINISTRATION FEDERAL SUPPLY SERVICE Authorized Federal Supply Schedule Price List CONTRACTOR: INTELLIGENT FISCAL OPTIMAL SOLUTIONS LLC 6030 DAYBREAK CIRCLE SUITE A-150 MAIL CODE

More information

Lane County, Oregon Statement of Net Assets June 30, 2010. Governmental Activities. Business-type

Lane County, Oregon Statement of Net Assets June 30, 2010. Governmental Activities. Business-type Statement of Net Assets June 30, 2010 Governmental Activities Business-type Activities Assets Current assets Cash and cash equivalents $ 152,238,503 $ 32,077,526 $ 184,316,029 Investments - 3,748,272 3,748,272

More information

Cash Flow Analysis. 15.501/516 Accounting Spring 2004. Professor S. Roychowdhury. Sloan School of Management Massachusetts Institute of Technology

Cash Flow Analysis. 15.501/516 Accounting Spring 2004. Professor S. Roychowdhury. Sloan School of Management Massachusetts Institute of Technology Cash Flow Analysis 15.501/516 Accounting Spring 2004 Professor S. Roychowdhury Sloan School of Management Massachusetts Institute of Technology Mar 1/3, 2004 1 About The Exam March 10 th a week from today.

More information

TABLE OF CONTENTS CHAPTER 9

TABLE OF CONTENTS CHAPTER 9 TABLE OF CONTENTS CHAPTER 9 Purpose...1 Balance Sheet Accounts...1 Assets...1 Cash...1 Accounts Receivable...2 Accounts Receivable Allowances...4 Loans and Notes Receivable...4 Loans and Notes Allowances...5

More information

Archdiocese of Chicago Parish Self-Assessment Checklist

Archdiocese of Chicago Parish Self-Assessment Checklist Self-Assessment Questions 1. Are written Parish Finance Council guidelines and norms defined, documented, and available to all Parish Finance Council members? 2. Are Archdiocesan best practices communicated

More information

Job Description. Comptroller

Job Description. Comptroller Job Description 5/30/2005 Page 1 PURPOSE OF THE POSITION (The main reason for the position, in what context and what is the overall end result) The is responsible for maintaining financial, accounting,

More information

Hoya Federal Credit Union

Hoya Federal Credit Union Hoya Federal Credit Union POSITION DESCRIPTION POSITION TITLE: Accounting Manager DEPARTMENT: Accounting CLASSIFICATION: APPROVED BY: REPORTING RELATIONSHIPS POSITION REPORTS TO: Manager & CEO POSITIONS

More information

FINANCIAL STATEMENTS. For the Years Ended March 31, 2014 and 2013 with Independent Auditors Report

FINANCIAL STATEMENTS. For the Years Ended March 31, 2014 and 2013 with Independent Auditors Report FINANCIAL STATEMENTS For the Years Ended with Independent Auditors Report FINANCIAL STATEMENTS CONTENTS Page Independent Auditors Report... 1-2 Financial Statements: Statements of Financial Position...3

More information

POSITION DESCRIPTION ATTACHMENT A MERCER CED EVALUATION: 157 ASCO: 2211 ANZCO: 2211 POSITION NUMBER: Position Holder: Signature: / /

POSITION DESCRIPTION ATTACHMENT A MERCER CED EVALUATION: 157 ASCO: 2211 ANZCO: 2211 POSITION NUMBER: Position Holder: Signature: / / ATTACHMENT A POSITION DESCRIPTION POSITION TITLE: STATUS: Accounting Officer Full-time MERCER CED EVALUATION: 157 ASCO: 2211 ANZCO: 2211 POSITION NUMBER: Position Holder: FU0027 Vacant Signature: / / Position

More information

Abila MIP Fund Accounting

Abila MIP Fund Accounting Abila MIP Fund Accounting Module Overview Award-winning Abila MIP Fund Accounting (formerly Sage 100 Fund Accounting) is the financial management solution preferred by nonprofit and government organizations

More information

Anytime Learning Real Estate Subscription

Anytime Learning Real Estate Subscription Anytime Learning Real Estate Subscription The Real Estate Anytime Learning lessons provide a convenient introduction or refresher to the workflow processes and features of the Property Management, Accounts

More information

COLORADO WOMEN'S EMPLOYMENT AND EDUCATION, INC. DBA CENTER FOR WORK EDUCATION AND EMPLOYMENT, INC.

COLORADO WOMEN'S EMPLOYMENT AND EDUCATION, INC. DBA CENTER FOR WORK EDUCATION AND EMPLOYMENT, INC. Financial Statements and Independent Auditors' Report June 30, 2014 and 2013 Table of Contents Page Independent Auditors' Report...1 Financial Statements Statements of Financial Position...3 Statements

More information

SELDOC Headquarters, East Dulwich

SELDOC Headquarters, East Dulwich JOB DESCRIPTION Job Title: Base: Accountable to: Hours: Salary: Key working relationships: Accounting Officer SELDOC Headquarters, East Dulwich Director of Finance 37.5 hours a week 22,000-25,000 per annum

More information

FINANCE COMMITTEE PROCEDURES. Audit Process. Cash Handling

FINANCE COMMITTEE PROCEDURES. Audit Process. Cash Handling 1 FINANCE COMMITTEE PROCEDURES Audit Process 1. Internal audits are conducted once a year. 2. The bookkeeper will provide the following information: bank statements, prior year vouchers, and access to

More information

Paw Paw Public Schools. Business Office. Procedures Manual

Paw Paw Public Schools. Business Office. Procedures Manual Paw Paw Public Schools Business Office Procedures Manual Updated August 2013-1 - TABLE OF CONTENTS Section 1 General Section 2 Cash Management Section 3 Expenditures Purchasing Section 4 Expenditures Accounts

More information

OUR KIDS OF MIAMI-DADE/MONROE, INC. OK Operating No. 1000-10-016 Revised Date: April 13, 2012 Effective Date: August 26, 2010

OUR KIDS OF MIAMI-DADE/MONROE, INC. OK Operating No. 1000-10-016 Revised Date: April 13, 2012 Effective Date: August 26, 2010 OUR KIDS OF MIAMI-DADE/MONROE, INC. OK Operating No. 1000-10-016 Revised Date: April 13, 2012 Effective Date: August 26, 2010 Adoptions Payment Processing 1. Purpose: This document describes the adoption

More information

In this chapter, we build on the basic knowledge of how businesses

In this chapter, we build on the basic knowledge of how businesses 03-Seidman.qxd 5/15/04 11:52 AM Page 41 3 An Introduction to Business Financial Statements In this chapter, we build on the basic knowledge of how businesses are financed by looking at how firms organize

More information

CHAPTER 4 EFFECTIVE INTERNAL CONTROLS OVER PAYROLL

CHAPTER 4 EFFECTIVE INTERNAL CONTROLS OVER PAYROLL CHAPTER 4 EFFECTIVE INTERNAL CONTROLS OVER PAYROLL INTRODUCTION AND LEARNING OBJECTIVES Every organization, including governments, require employees to assist in meeting their goals and objectives. The

More information

Sample Position Descriptions for Land Bank

Sample Position Descriptions for Land Bank Form XI-5 Sample Position Descriptions for Land Bank Director of Acquisition and Development Position Description Reporting to the Chief Operating Officer, the Director of Acquisition, is responsible for

More information