Ascentis HR. The easy-to-use HRIS. Comprehensive benefits management. Compliance. Attendance. Innovative employee communications.

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1 Ascentis HR The easy-to-use HRIS Ascentis HR (formerly HROffice ) is an easy-to-use, on-demand (SaaS) HR software solution that manages and tracks employee data throughout the entire employment cycle. Employee information is instantly and electronically accessible and always up-to-date. The HR staff is immediately more efficient, accurate and accelerated. Ascentis HR manages and displays many levels of employee data, including: Personal information Organizational information Compliance information Name and address Job title Disability status Phone numbers Supervisor EEO class Emergency contacts Performance reviews OSHA Dependent information Length of service Workers Comp class Attachments Termination date and analysis Veterans status Comprehensive benefits management Ascentis HR supports a wide variety of benefits plans with powerful, rules-based benefits engines. Benefit plans only need to be set up once. HR can easily report on point-in-time benefits for any past, current or future date. Ascentis HR automatically calculates employees and dependents eligibility status. The system provides complete historical information that tracks all enrollment changes including what changed, when it changed and who made the change. Ascentis HR supports conventionally insured plans and selffunded plans, and quickly generates benefits statements. Ascentis HR supports many types of benefits, including: Medical 401(k) Life insurance Dental Health club memberships Short/long-term disability Vision Paid employee parking Retirement plans Compliance Ascentis HR tracks FMLA data including number of hours available and paid vs. unpaid leave. COBRA management keeps your company in compliance and eliminates the cost of outsourcing COBRA management. Customization Quickly and easily create customized tabs to track the unique information that your company needs to manage, such as company-issued property, certifications and training. Compensation management With Ascentis HR, an unlimited number of compensation plans, with pay grade levels, can be created. Historical compensation information is easy to access. The powerful What If analysis tool allows HR to quickly and easily see how changes to three variables (compa-ratio, percentage change and pay change) affect overall compensation. Attendance Ascentis HR tracks all leave-types, including vacation, sick and jury duty. The system calculates eligibility, accrual, lump sums, carry-over, amount taken and amount available. Innovative employee communications The Ascentis HR Correspondence Wizard allows HR to quickly communicate with individuals or groups via . s are automatically captured in employees records so HR can easily retrieve a correspondence history of the content and date sent. Reporting Ascentis HR includes more than 300 pre-defined, customizable reports, including federal compliance reports. With the Report Wizard, generating reports is simple and does not require IT staff help or technical knowledge of databases. Rev 4/16/14

2 The Advantages of On-demand (SaaS) HR Software The hosted, internet-based infrastructure of Ascentis HR makes it easy for organizations to reduce their total cost of ownership by avoiding the traditional maintenance and upgrade issues of on-premise hardware and licensed software. Freedom from traditional systems support With Ascentis HR, regular maintenance releases and upgrades are included in monthly fees and require no onsite IT support or installation. Automatic upgrades ensure users are always running the most current version of Ascentis HR. Users get up and running quickly with Ascentis HR Basic Setup, which includes account creation and 3 days of on-line implementation and/or training. Secure, reliable, anywhere-access to HR data The Ascentis SSAE16 audited datacenter provides the highest level of security and reliability. The datacenter infrastructure includes: Stateful packet filtering at the firewall. All traffic passes through the firewall before reaching a web server. The network is protected by a network Intrusion Prevention System (IPS) along with Network Intrusion Detection System (IDS). Traffic leaving the web server must again pass through the firewall before reaching the client s databases, giving another level of stateful packet inspection and filterings. Servers are installed with current operating systems and updates are applied regularly. All web servers have SSL certificates issued by Thawte. Rev 4/16/14

3 Ascentis Recruiting Ascentis Recruiting is an easy-to-use, flexible, on-demand (SaaS) solution designed to help recruit, qualify, hire and on-board the best people for your organization. Ascentis Recruiting automates the entire hiring process, making it easy for you collect, track, and analyze applicant and requisition data. Ascentis Recruiting helps your hiring and management teams track open positions, create and score pre-screening questions, encourage employee referrals, review resumes, schedule interviews and more. Hiring teams can greatly enhance the applicant experience by offering an applicant portal that matches your corporate brand and encourages applicants to share job postings through social networks and RSS feeds. Ascentis Recruiting increases the quality of your workforce while reducing the costs to hire. With Ascentis Recruiting, you can: Easily recruit candidates Configure career portal to match your corporate brand, accept resumes and applications. Empower applicants to share positions through social networking gadgets, RSS feeds, and automatic notifications of new positions. Promote open positions through social networks such as Twitter and Facebook. Encourage employee career growth through a separate internal candidate portal. Integrate with job boards, giving you maximum exposure to potential candidates with no additional work required. Increase the quality of your candidate pool Pre-qualify applicants by configuring your online application process to screen applicants based on minimum qualifications that you specify. Offer an unmatched applicant experience through detailed job descriptions, an easy-to-use interface, and resume uploading and parsing with the capability to upload additional documents. Increase exposure and control over the hiring process Monitor and manage applicants through their entire lifecycle, from workflow approvals for new requisitions to scheduling and interviewing qualified candidates. Construct a job description library that can be used to create requisitions in seconds. Send applicant information to hiring managers for feedback without having hiring managers log into Ascentis Recruiting. Offer a paperless new hire process with an electronic signature of new hire documents such as I-9, W-4 and EEO self-identification. Quickly generate critical reports Powerful metrics reports enable you to calculate time to fill, aging and sub cycle information. Monitor compliance with a variety of EEO/OFCCP tools. Evaluate applicant data for similarities and trends in sources, demographics and more. Rev 2/20/14

4 powered by NOVAtime The ultimate solution for workforce management Ascentis Timekeeper s state-of-the-art technology, web-based portals and world-class support make it the smart choice for any size company. Easy to use with powerful tools Ascentis Timekeeper provides organizations with a user-friendly, self-service portal that simplifies and automates the labor management process. Dashboard: Supervisors and managers gain transparency and control of their workforce with a simple dashboard view including attendance exceptions, time-off requests, daily punch head count, time clock heartbeat status, pay period timesheet approval status, and more. Report Generator: A powerful report generator allows you to create hundreds of informative reports, as well as sort on any data field for any time period, filter by employee, labor groups or pay types, and print or export any report to Microsoft Excel and Adobe PDF. Batch Background Processes: For posting of accrual benefit hours, holidays, and auto pay for salary employees, just to name a few. Wide Selection of data collection devices: Configurations to meet any facility need including biometric (hand and finger), badge (barcode, mag stripe, proximity), mobile apps, web portals, scanner, and phone-in. Ascentis Timekeeper Has it All Supervisor Portal Create and assign work schedules Review, edit, and approve timesheets View timesheet history with exceptions View In/Out Board to see who is in and who is out View employee benefit accrual balances Add/update employees Run reports with templates Payroll Administrator Review and approve timesheets for payroll Process payroll with the ability to prepay employees based on their scheduled hours Employee Portal Punch or enter timesheet data View benefit accrual balances Check work schedules Request time-off View timesheet history Administrator Portal Setup and configure shifts, pay policies, and holidays Setup and deploy access rights for employees and supervisors Assign employees to supervisors Create security profiles Data collection devices that integrate with Ascentis Timekeeper Web Punch Hand Reader USB Fingerprint Reader iphone / ipad Mobile App Lumidigm Fingerprint Smart Clock Phone-in Option Android Smartphone and Tablet Mobile App Push Technology Kiosk / Terminal Barcode Scanner (WiFi / Cellular) Rev 2/20/14

5 Ascentis Performance Management Rethink performance reviews Studies indicate that both managers and employees find annual reviews painful, disruptive, ineffective and often inaccurate. They are rarely followed up on, and often not tied to organizational health, reduction of turnover or increased employee engagement. Ascentis PM (Performance Management) provides a better way! Save time and create a positive review experience: Because Ascentis PM allows managers and employees to track performance, training, and overall professional development in real-time, annual reviews take minutes instead of hours as data collected throughout the year is aggregated to the annual review. Increase accuracy and relevancy: Ratings become far more accurate and relevant when feedback is given at the time an issue occurs. When managers have tools that make it easier to take action quickly, the quality of the rating and ability to assess organizational performance in specific areas increases dramatically. Encourage and include real-time and social feedback: With powerful peer level feedback capability, employees are able to provide feedback to others which can be parsed into reviews to provide additional insight for managers. And managers can provide feedback in real-time when it has the most impact. End artificial pay-for-performance policies: Organizations are realizing that annual reviews have become synonymous with annual cost-of-living adjustments. Utilize real-time performance tracking to obtain better information for pay increases. Develop leaders Ascentis PM is a revolutionary solution that promotes more frequent manager interaction by supplying simple tools for providing more relevant feedback. Ascentis PM makes it easy to track performance metrics more accurately so employees can develop skills when they can have the most impact. And both managers and employees can highlight accomplishments as they happen. Monitor what matters Ascentis PM provides real-time leaderboards for performance and feedback to identify who is more regularly developing employees and delivering results. You can also monitor events leading up to turnover, as well as follow-up on development plans. Ascentis Performance Tuning SIMPLE / SPECIFIC / NOW Ascentis Performance Tuning revolutionizes how managers lead their teams while empowering employees to take control of their careers. Performance Tuning integrates performance and learning in real-time through an intuitive mobile interface, allowing managers to fine tune performance ondemand. Ascentis Performance Turning is a SIMPLE tool with a library of SPECIFIC training courses that are made available NOW, precisely when any skill gaps are recognized. With Performance Tuning, managers can easily identify what makes their top people so successful and leverage those skills to help others, focus on the mid-level performers to help them accelerate their capabilities and competencies, while also taking action on the critical gaps that are holding back their lower performers from achieving their potential. In turn, employees have the ability to update their accomplishments and rate themselves, giving them continual opportunities to positively influence their reviews. Performance Tuning will also grow your employees and expose the star performers that are able to lead your organization to the next level. Ascentis PM allows you to manage: Goals Development plans Accomplishments Feedback Evaluations Rev 8/18/14

6 Ascentis Learning Management Deliver training when it can have the most impact Ascentis LM (Learning Management) provides a simple desktop user interface and handy mobile access, allowing managers and users to quickly find the training they need by specific competency, role, or product, and either assign or take it quickly. With Ascentis LM, you can easily create libraries of ad hoc training courses so users have more training readily available to them now, when they need it. Unlimited automation of course assignment Ascentis LM can be configured to automatically assign courses based on triggering events, such as newly hired, new or changed positions, job families, locations, required certifications, and more! For instructor-led and other scheduled courses, sophisticated session requesting and wait-listing capability is also available. Selfservice capability for users and managers puts more power in their hands to control their development. Increase end-user adoption By allowing customization of the presentation of the user experience, terminology, and course visibility based on competency, role, department, or product, users are presented with an intuitive interface that feels relevant, familiar and applicable. Customizable dashboards allow administrators and management to monitor who is participating in real-time, and send out friendly reminders for those who aren t. Finally, a solution to training ROI Do you wonder how you can deliver more training while still improving the bottom line? Whether you leverage Ascentis standard course offerings or provide your own, Ascentis provides reporting capability that demonstrates the success of the various programs and the impact on your overall organization s success. Ascentis LM core capabilities: Support for all training types, including web-based, instructor-led, on the job, resources, online classes, and more. SCORM, AICC compliant Automated course assignment Course ratings Automated certification management Individual course requests Sophisticated curriculum management Optional automated phone role plays Ascentis Performance Tuning SIMPLE / SPECIFIC / NOW Ascentis Performance Tuning revolutionizes how managers lead their teams while empowering employees to take control of their careers. Performance Tuning integrates performance and learning in real-time through an intuitive mobile interface, allowing managers to fine tune performance ondemand. Ascentis Performance Turning is a SIMPLE tool with a library of SPECIFIC training courses that are made available NOW, precisely when any skill gaps are recognized. With Performance Tuning, managers can easily identify what makes their top people so successful and leverage those skills to help others, focus on the mid-level performers to help them accelerate their capabilities and competencies, while also taking action on the critical gaps that are holding back their lower performers from achieving their potential. In turn, employees have the ability to update their accomplishments and rate themselves, giving them continual opportunities to positively influence their reviews. Performance Tuning will also grow your employees and expose the star performers that are able to lead your organization to the next level. Rev 8/18/14

7 Ascentis Manager Self-Service Ascentis Manager Self-Service (MSS) enhances the management decision-making process. Available as an additional module, MSS offers full workflow capabilities that include the ability to define flexible, customizable approval processes while automating communications. Ascentis MSS features a new intuitive look at feel that enables managers to access data quickly and easily. Integrated with Ascentis HR s role-based security, managers can access employees personal, employment, job, compensation, and leave information. Ascentis MSS also provides compa-ratio metrics and salary modeling tools. MSS delivers data for better decisions Access information from anywhere Compare and analyze multiple employees data Compa-ratio tools for better budgeting decisions View company leave calendar View job history Initiate promotions/transfers Route data through workflow Increase efficiency while maintaining control Reduce HR s administrative workload and retain oversight Managers can initiate/approve changes, taking load off HR Managers can initiate termination HR can view and take action on any initiated changes retaining 100% oversight Create flexible approval processes Communication made easy Automates employee communications Workflow action and comments trigger to affected approvers Employees are notified when action is taken on leave request Everyone stays in the know MSS simplifies processes Communication is accurate and speedy with automation Managers can edit user-defined tabs Easy to use Technology advancements ensure good user experience All info at your fingertips in three clicks or less Easy to use desktop-like interface for effortless training Detailed help list available online Rev 2/20/14

8 Employee Self-Service Ascentis Employee Self-Service (Ascentis ESS) gives employees immediate access to their personal HR, benefits, and payroll information via the Web. The simplicity of Ascentis ESS drastically reduces the call volume to both the HR and payroll departments. Ascentis ESS is available through any Web browser on any device. Employees can view benefits, paystubs, time-off requests and other data from home, anytime. Mobile-ready functions include the capability for employees to forecast and request time off, access the company directory, and take action on workflow tasks. HR Dashboard allows employees to use built-in analytics, custom content, RSS feeds or any other type of data to display information that is relevant to their job. My Self allows employees to view and update their personal and family information, emergency contacts, and any user-defined data (i.e., skills, education, assets, etc.) that they have access to update. My Family enables employees to view and update their dependent information as well as enter life events. My Benefits allows employees to enroll themselves and their family members into any eligible plans (either during a life event or open enrollment). Upon HR approval, enrollment elections are applied to employee records and employees automatically receive an detailing their choices. Employees can also view a benefits summary, plan comparisons and plan documents, beneficiaries, 401(k) loans, stock options, and more. My Time Off provides employees with a summary of their attendance balances and leave taken. Employees can submit leave requests from this page. My Paycheck allows employees to view current and prior pay stubs and W2 s, specify federal, state and local withholding information, create and/or change direct deposits, and conduct what if simulations for gross to net paycheck calculations. My Paycheck requires Payroll Connect advanced link or Ascentis Payroll. My Company contains the employee directory, employee detail with pictures, and organization charts. My Company can include links and documents to company-related information. Accurate and paperless online benefits enrollment The amount of paperwork generated in traditional benefits enrollment is staggering. Ascentis ESS allows you to conduct enrollment online, thus eliminating the cumbersome and inaccurate paper process. Through online open enrollment, employees are connected to their benefit options. Upon HR approval, enrollment elections are applied to employee records and employees automatically receive an detailing their choices. Carrier Connect electronically transmits the information to the appropriate providers. Online leave requests ensure leave is taken and accounted for Using Ascentis ESS, employees can easily determine their vacation availability (for any given point-in-time) and request leave online. With Manager Self-Service (MSS), managers receive an from their employees when they request time off. A calendar view lets managers easily see who will be in or out of work at any given time. This makes it easy for managers to approve/reject leave requests through MSS. Once time off requests are approved Ascentis HR will be updated to reflect the leave taken. Rev 2/20/14

9 Carrier Connect Take the work out of benefits management with Carrier Connect Carrier Connect automatically and electronically sends enrollment data from Ascentis HR to your company s benefits carriers. This process ensures the accuracy of benefits data stored in carrier databases. HR and benefits managers realize the advantages of using Carrier Connect in many ways: The elimination of carrier enrollment forms greatly reduces the load of cumbersome and error-prone paperwork. Using a single point of data entry saves HR substantial administrative time while guaranteeing carrier billing accuracy. Carrier Connect delivers data automatically to carriers without any special uploading or updating actions from the user. Launch a paperless enrollment with Carrier Connect! Used in conjunction with Ascentis Employee Self-Service, Carrier Connect virtually eliminates paper forms from the entire enrollment process. The Carrier Connect paperless dataflow process Trustworthy technology Security and accuracy are critical when handling sensitive data. More than 380 connections to 70+ national carriers demonstrates that Ascentis has the experience you can rely on. Ultimate ease of use No need to remember to upload changes or develop additional processes. Carrier Connect runs continuously in the background and automatically transmits data entered into Ascentis HR. Accuracy and alignment With a single point of data entry, mistakes are greatly reduced. Because Carrier Connect ensures Ascentis HR and carrier databases are aligned, billing errors and overpayments are eliminated. Supports paperless processes Employees enter benefits selections and update personal information in Ascentis Employee Self-Service Carrier Connect automatically sends the data to carriers via a secure, encrypted transmission. One point of data entry Errors eliminated Accurate carrier billing Paperless process FSA Account John Smith Health plans Flexible Spending Accounts Life/disability plans Full integration with Ascentis Employee Self-Service allows Carrier Connect to transfer information collected directly from employees, bypassing the need for paper enrollment forms and saving staff time. Limitless connectivity Whether it s an open enrollment change, a midyear life event, or a simple address change, Carrier Connect transmits changes made by employees in Ascentis Employee Self-Service directly to the carrier. No additional administrative support or paperwork is needed. Carrier Connect transmits data for all plan types, including health, life and disability, and flexible spending accounts. In addition, all history is tracked in Ascentis HR so HR can easily run reports on benefit changes with a few clicks of the mouse. Security and experience Carrier Connect uses the latest Internet security protocols, combined with encryption and authentication that ensures sensitive benefits data is never at risk. Because Ascentis has established relationships with more than 70 national carriers (with 380+ connections), Carrier Connect is the industry s leading automated carrier communications service. Rev 4/17/14

10 Alerts Alerts remembers so you don t have to Alerts makes sure the right people get the right information at the right time, all the time. Alerts proactively monitors an organization s HR and benefits information to keep you ahead of your employees needs. Alerts comes with a library of automated Alerts. To use one of the Alerts in the library, there is no need for complex programming. You can simply select the Alert you want to use, specify who you want to notify, and turn it on. Popular alerts include birthday listings, anniversary listings, performance review reminders, COBRA reminders, new hire eligibility, benefits eligibility, and many more. You can also create your own custom alerts. Alerts helps manage overwhelming workloads and strict deadlines Uncompleted to-do lists. Lengthy task bars. Overwhelming project reports. Missed meeting notices. Late appointment reminders. The list goes on. HR professionals are assigned an immense amount of responsibility that include numerous and strict deadlines. In HR, your job directly affects your employees well-being. What if one of your employees adds a dependent to their benefits but the insurance provider isn t notified? What happens when they re forced to pay for their child s medical bills out-of-pocket? What if you accidentally forget to notify payroll of a change in compensation for an employee? What if you forget to terminate an employee and they don t receive their COBRA information? Not only will your organization be at risk for a lawsuit, you ll have unnecessarily been paying your ex-employee s insurance premiums. Alerts pays for itself through efficient time management An example of how Alerts simplifies the HR manager s workload involves reminding managers about performance reviews. How long does it take to produce a list for each manager of direct reports with performance reviews due every month? Let s say each list takes 20 minutes to compile. If you are a company with 250 employees and 18 managers, it will take six hours to prepare this basic report almost an entire work day. Annually, HR managers could spend 72 hours on this task. Alerts can automatically notify the appropriate managers of upcoming employee review dates so you don t have to. The alert can even include an attachment of the appropriate review form. If you apply this same sort of calculation to the entire library of Alerts, payback is guaranteed on your investment. Rev 2/20/14

11 Payroll Connect With Payroll Connect, HR departments are granted greater payroll independence and can easily connect to one of the many industry leading payroll solutions on the market without replacing their HRMS system. Bi-directional integration with any payroll solution Built upon an innovative XML framework, Payroll Connect provides bi-directional payroll connectivity, and integrates Ascentis HR with numerous payroll solutions. Establish a process for your team Payroll Connect simplifies the payroll process with a single-point of data entry which eliminates redundancy, double entry, and inaccurate information. When a new employee is hired, or changes are made to an existing employee record, Payroll Connect transfers the updated information from Ascentis HR to the designated payroll solution. Conversely, during implementation of Payroll Connect, employee data can be transferred from the payroll solution into Ascentis HR. This saves hours of data entry and ensures data accuracy. Ascentis HR data Payroll Connect compares the Ascentis HR database to the payroll database to ensure synchronization and accuracy. Payroll data Two-way link keeps HR data synchronized between Ascentis HR and payroll Payroll Connect is unique in that when it is run, it compares the Ascentis HR database against the payroll solution s database to ensure that both systems are synchronized and working from the same core employee and benefits data. This ensures consistency and data accuracy.* New hire, benefits, bonuses, attendance and personal leave type information also can be transferred between the systems.** Payroll Connect promotes HR control and payroll peace of mind Role-based security allows only specified Ascentis HR users access to Payroll Connect. These specified users can review differences between databases and approve changes. This robust security reduces errors while increasing administrative efficiency and avoiding costly errors in payroll data. *Applies to standard and advanced links. **Not all payroll connect links support the transfer of the fields listed above. Ascentis Payroll Connect links can be found at /support/paycon_availablelinks.asp Rev 2/20/14

12 Ascentis Tax Services Freedom to focus on your business - it s yours with Ascentis Tax Services The work your human resources and payroll staff must shoulder to keep up with payroll taxes and regulations, the worry about data integrity and tax compliance, along with the resulting cost in labor intensive man-hours and monetary resources, can be overwhelming for an organization. While you re trying to increase revenue, reduce expenses, and grow your business, your company has to deal with: Keeping up with more than 9,000 federal, state and local tax jurisdictions that continually change. Depositing tax funds on time, using the proper deposit method. Compiling and filing monthly, quarterly and annual tax returns. Researching and responding to tax agency inquiries due to errors or omissions. Exposure to significant penalties, interest, and even tax liens due to noncompliance and late or inaccurate tax filings. Ascentis more than 30 years of experience means you can be assured of expert and timely processing and service, unparalleled expertise, and the most up-to-date best practices. Our processes and systems have been SSAE16 certified and are Sarbanes-Oxley compliant. Your funds are held in a separate trust account that has been assigned an AAAf rating, the highest rating available by Standard & Poor s. Ascentis Tax Service - Breakdown of services Depositing of Federal, State and Local Taxes - Ascentis assumes responsibility for preparing and filing payroll tax deposits according to agency specifications. Deposits are made using a variety of methods in accordance with the various agency mandates, such as the IRS Electronic Federal Tax Payment System (EFTPS) requirements and the states Electronic Funds Transfer (EFT) requirements. Filing of Tax Returns - Throughout the year, Ascentis uses the customer s periodic and quarterly data to prepare required monthly and quarterly returns. We prepare and file annual returns, agency transmittals, and file W-2 forms with the appropriate federal, state, and local agencies. Research and Respond to Inquiries - Ascentis maintains a close relationship with the various tax agencies and works with these agencies to reach resolution on the customer s inquiries. Once an inquiry is received, Ascentis tracks the progress from receipt to resolution. Special Filing and Amendment Requirements - Ascentis will meet special filing requirements as needed on behalf of the customer. Special filing is required for third-party sick pay and 945 taxes, which are routinely handled. Customers who have an expansion or reorganization to their existing business, such as a merger, consolidation, or reincorporation, can rely on Ascentis to partner with them to meet these special requirements. Finally, Ascentis prepares and files necessary amendments on behalf of customers for any tax periods originally processed by Ascentis. Automatic Funds Transfer - Funds collection is accomplished quickly and efficiently by using the standard funding methods of Drawdown/Reverse Wire and ACH Debit. Quarterly Tax Statements - Within 45 days of the close of quarter, Ascentis will prepare and deliver a tax statement that includes a record of the quarter s activity. The statement includes a tax liability summary, tax account reconciliation, and summaries of deposits and filings for each tax type filed on the customer s behalf at quarter-end. Advice of Debit (AOD) - An Advice of Debit (AOD) acts as a means of informing you that Ascentis has initiated a debit to your designated funding account. This feature provides you with acknowledgement that a debit to your account has been generated and documentation to compare to bank records and debits for payroll taxes of another office of your company. Rev 4/24/14

13 Statement of Security Product-level security Ascentis HR Ascentis HR can be securely accessed via Remote Desktop with SSL 128-bit encryption through Remote Desktop Gateway server. Each user should enforce TLS authentication from each Remote Desktop Client. Each user is assigned a unique login and a secure password to access the Remote Desktop Gateway. A second login is required to access the HR product. Role-based security enables the administrator to grant staff members and managers access to only the information they should see, on a tab by tab basis. Ascentis HR includes Sarbanes-Oxley financial audit reporting which tracks the user and change date and time for any changes made to compensation. User accounts are locked after three (3) incorrect login attempts. Ascentis Payroll Ascentis Payroll is a Web-enabled application with the client portion running on the user s local workstation. No data is stored locally, and all data communicated between the user s PC and the Ascentis Web server is encrypted with SSL 128-bit encryption. Each user is assigned a unique login and secure password. Login and password information is maintained only on back-end servers, and not on any Web server to ensure that password lists cannot be compromised. User accounts are locked after five (5) incorrect login attempts. Ascentis Time Ascentis Time and Ascentis TimeKeeper are both Web applications running over SSL with 128-bit encryption. Employees are granted access to various sections of the Ascentis Time service based on selections made by the client and the employee s role. Ascentis Self-Service Ascentis Employee and Manager Self-Service are Web applications running over SSL with 128-bit encryption. A complete log is maintained of all user activity including successful and failed logins, password changes, and user authentication. Employees are granted access to various sections of Ascentis Self-Service based on selections made by the client and the employee s role. Datacenter security Ascentis primarily hosts its products with RagingWire datacenter. RagingWire is audited annually for SOC1 Type II compliance. Ascentis also hosts certain clients from our own datacenter. That datacenter is also audited annually for SOC Type II compliance. Both datacenters are consolidated into the Ascentis SSAE16 Type II report, which is available upon request. The datacenter infrastructure includes: Stateful packet filtering at the firewall. All traffic passes through the firewall before reaching a Web server. The network is protected by a network Intrusion Prevention System (IPS) along with Network Intrusion Detection System (IDS). Traffic leaving the Web server must again pass through the firewall before reaching the client s databases, giving another level of stateful packet inspection and filtering. Servers are installed with current operating systems and updates are applied regularly. We use trusted Certificate Authorities for Web servers, including Thawte, Verisign and GeoTrust. Rev 3/25/14