Sync, Share, and Store Information Across Devices Effectively and Securely

Transcription

1 SAP Brief SAP Technology SAP Tempo Box by OpenText Objectives Sync, Share, and Store Information Across Devices Effectively and Securely

2 Connect mobile users with enterprise content management Connect mobile users with enterprise content management Mobile access to information is a must for organizations of all sizes today. As use of personal mobile devices expands, companies need new ways to meet corporate governance and security standards for managing the content mobile users access and share. They must also help users manage content as it relates to their business processes and on devices with limited storage capacity. Today s business users expect simple, instant access to information from any device. They want to change and share content at will. IT departments must protect this content. Content managed by consumer-grade, public-cloud file solutions is not usually linked to enterprise content management programs. As proprietary and regulated data leaks onto enterprise file-share-and-sync (EFSS) services through mobile devices, enterprise content is vulnerable to unauthorized access and corruption thereby adding risk. The SAP Tempo Box application by OpenText helps internal and external users access, sync, share, edit, and store files using smartphones, tablets, and other devices. Unlike public-cloud EFSS solutions, SAP Tempo Box helps companies meet internal and industry standards for records management and security. When integrated with the SAP Extended Enterprise Content Management (SAP Extended ECM) application by OpenText, SAP Tempo Box optimizes collaboration and compliance on one platform. 2 / 7

3 Use a secure mobile solution for sharing and syncing files Use a secure mobile solution for sharing and syncing files Offer a consumer experience with enterprise-grade security Enjoy a secure and user-friendly interface SAP Extended ECM fosters process-centric collaboration and compliance by integrating unstructured content messages, documents, and video and audio files, for example with transactional business objects and data in SAP Business Suite software. This gives internal and external stakeholders a workspace where they can readily share and develop content and place critical content under records management. Using SAP Tempo Box with SAP Extended ECM gives you a single solution for mobile access that connects directly with your enterprise content management platform. Users have the same robust tools for managing day-to-day content as those available in SAP Business Suite, including: Secure sync-and-share functions across all devices Content sharing beyond enterprise boundaries Simple collaboration tools Desktop synchronization Integration with content-enriched business processes A premium edition of SAP Tempo Box offers a cost-effective way for users across a company to access and collaborate on enterprise content, with no additional license fees required for SAP Extended ECM. Help employees determine the context and relevance of content by associating transaction metadata. 3 / 7

4 Offer a consumer experience with enterprise-grade security Use a secure mobile solution for sharing and syncing files Offer a consumer experience with enterprise-grade security Enjoy a secure and user-friendly interface SAP Tempo Box lets mobile users access and share both personal business content (such as meeting notes or draft documents) and enterprise business content residing in enterprise content management repositories (such as contracts, reports, and policy documents). Users of both SAP and non-sap software can access key content regardless of where and how it is generated. You can drag and drop an into a virtual folder within Microsoft Outlook, for example, and automatically make that available within the SAP software interface for a particular project. You can add enterprise content to your folder for SAP Tempo Box, interact with that content, and have it automatically synchronized on your desktop and mobile devices. When you use SAP Tempo Box with SAP Extended ECM, you can set specific rules for accessing and sharing. Content administrators can control content down to individual folders and determine which users have access to that content. You have complete control over document versioning, audit controls, and other content management processes. By reserving documents, you can prevent other users from changing them while you are working on them. 4 / 7

5 Enjoy a secure and user-friendly interface Use a secure mobile solution for sharing and syncing files Offer a consumer experience with enterprise-grade security Enjoy a secure and user-friendly interface Unlike consumer-grade solutions which can compromise security and create content silos SAP Tempo Box connects content directly to your company s content management strategy. SAP Tempo Box offers a consumer-like interface, however, and requires little training to use. COMMON USE CASES FOR SAP TEMPO BOX Board of directors meetings Provide mobile access to meeting minutes Upload all meeting content to a collaborative space for sharing Eliminate the need to bring paper or laptops to meetings Event planning Provide one location for storing and sharing content Offer mobile access to content Sync content in real time to reflect changes Financial audits Transfer files as clients need them Enable version control Track audit progress Share content immediately with all parties involved 5 / 7

6 Become more efficient, productive, and relevant Become more efficient, productive, and relevant Companies are drowning in a sea of unstructured content. An undisciplined approach to content management only exacerbates the problem of information overload. By giving all users in your enterprise the information they need at the moment they need it, SAP Tempo Box helps your organization make the most of the massive amounts of information now available. The result is higher efficiency and productivity for your business. By eliminating information silos, SAP Tempo Box can help you establish a single version of the truth that is readily visible to your organization. Giving users the specific, role-based content they need can enhance decision making and make your business processes more effective. Eliminating information silos can also reduce the complexity of your IT systems and help you use your data storage and IT resources more effectively. With SAP Tempo Box, users can more readily manage their content according to your organization s policies and industry guidelines thereby minimizing data leakage and other security risks. By classifying and storing content in an orderly manner, and making it accessible for compliance purposes, SAP Tempo Box helps to mitigate legal and regulatory risk. These improvements can reduce operational costs. A user-friendly interface helps to minimize training costs and increase user adoption. 6 / 7

7 Objectives Summary The SAP Tempo Box application by OpenText helps employees and external users sync, share, edit, and store files using smartphones, tablets, and other mobile devices while meeting internal and industry standards for records management and security. Objectives Give users of mobile devices access to business content when and where they need it Provide a low-cost solution that allows more users across your enterprise to collaborate effectively Increase compliance with organizational and industry guidelines for enterprise content management by making content classification transparent to users Secure, centralized platform for uploading, accessing, and sharing temporary and permanent content for all users in the enterprise Access for users of both SAP and non-sap software Control over document versioning, audit controls, and other content management processes Optimize productivity through better access to content Minimize data leakage Create a single version of the truth Retain content according to your enterprise content management policy Use data storage and IT resources more effectively Minimize operational and training costs Learn more To learn more, go to /solution/platform-technology/enterprise -mobility-management.html. 7 / 7 Studio SAP 36922enUS (15/05)

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