Extend Business Scope and Improve Governance with SAP Content Management

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1 SAP Brief SAP Content Management for Microsoft SharePoint by OpenText Objectives Extend Business Scope and Improve Governance with SAP Content Management

2 Ensure content compliance and harness the power of SAP software Ensure content compliance and harness the power of SAP software Organizations worldwide rely on Microsoft SharePoint for enterprise-wide collaboration. That reliance has led to the rapid growth of Microsoft SharePoint content and the need to integrate its work streams and content into larger business processes. To achieve this, organizations are turning to the SAP Content Management for Microsoft SharePoint application by OpenText. SAP Content Management supports management of Microsoft SharePoint content to improve document and data access across the enterprise. It helps organizations increase productivity, enforce compliance and archiving policies, and lower administration and storage costs. SAP Content Management preserves Microsoft SharePoint users ability to create and share Microsoft SharePoint sites and documents. Its rule-based archiving and record management functionality helps reduce noncompliance risk, increase control of site management and replication, and eliminate data silos. SAP Content Management makes Microsoft SharePoint content available within the SAP Extended Enterprise Content Management (SAP Extended ECM) application by OpenText. When SAP Extended ECM is integrated with SAP Content Management, teams across your organization can interact with Microsoft SharePoint content and SAP software content including transaction data and processes using workspaces in SAP Extended ECM. 2 / 7

3 Transform collaboration into process-driven collaboration Transform collaboration into process-driven collaboration Enforce comprehensive content archiving and compliance Control proliferation of Microsoft SharePoint content Traditional Microsoft SharePoint deployments certainly support robust team collaboration. However, Microsoft SharePoint is disconnected from an organization s deployed enterprise software and, as a result, is poorly integrated with core business processes. By bringing Microsoft SharePoint content, SAP software transaction data, and robust ECM control policies together within Microsoft SharePoint, SAP Content Management helps teams ensure that work streams within Microsoft SharePoint fully synchronize with core business processes. For example, with SAP Content Management and SAP Extended ECM deployed alongside Microsoft SharePoint, plant and maintenance information can be managed more efficiently and transparently from within Microsoft SharePoint. Asset management teams can execute highly efficient plant maintenance processes using transaction data generated by their deployed enterprise asset management software from SAP. And shipping specialists can improve document generation and distribution processes all from within Microsoft SharePoint. When deployed with SAP Extended ECM, SAP Content Management connects Microsoft SharePoint content and users with SAP software content and users. 3 / 7

4 Enforce comprehensive content archiving and compliance Transform collaboration into process-driven collaboration Enforce comprehensive content archiving and compliance Control proliferation of Microsoft SharePoint content Complex regulatory software landscapes and dwindling IT resources are impacting companies across industries, and firms recognize that taking control of growing volumes of Microsoft SharePoint content is imperative. SAP Content Management complements Microsoft SharePoint to support sound information governance that includes comprehensive record management and archiving and support for full compliance with government, industry, and company-specific policies. The application s archiving functionality goes beyond the simple time stamping of documents. Microsoft SharePoint content is enriched with contextual metadata to establish a full chain of custody and support traceability to meet the demands of internal auditors, external regulators, and legal requests. Microsoft SharePoint documents are fully archived as records and controlled using content type mapping, document access permission synchronization, and automatic link updating. The software meets various international standards for record management to facilitate the proper capture, preservation, and disposition of enterprise content. SAP Content Management meets U.S. Department of Defense Standard and other applicable international standards for record management. 4 / 7

5 Control proliferation of Microsoft SharePoint content Transform collaboration into process-driven collaboration Enforce comprehensive content archiving and compliance Control proliferation of Microsoft SharePoint content Microsoft SharePoint s popularity often means a proliferation of thousands and even tens of thousands of Microsoft SharePoint sites that are used and then left in systems across the company. And too often, IT lacks any control over the sites despite the increase in database growth, server costs, and maintenance effort. With site management automation and user self-services, SAP Content Management helps IT administer sites more efficiently and cost-effectively. Using the site management console functionality of SAP Content Management available through the central administration interface of Microsoft SharePoint, IT staff can delegate control of Microsoft SharePoint sites to local administrators. They can use advanced site templates and self-service configuration functionality to accelerate site deployment. SAP Content Management also supports the archiving and deletion of redundant and inactive sites from within Microsoft SharePoint. This allows organizations to reduce the maintenance effort and costs associated with Microsoft SharePoint while protecting information security and compliance. SAP Content Management for Microsoft SharePoint boosts team effectiveness enterprise-wide while reducing IT costs and simplifying IT administration. 5 / 7

6 Improve business productivity and business value Improve business productivity and business value SAP Content Management offers unmatched functionality to support an efficient, costeffective, and holistic approach to your organization s ECM strategy. The application makes the most of your existing investment in Microsoft SharePoint and SAP software and eliminates the need to incorporate separate solutions for compliance reporting, archiving, or record management. By enriching Microsoft SharePoint content with SAP software transaction data, teams can continue to use their familiar Microsoft SharePoint user interfaces without the need for additional training on separate solutions. With SAP Content Management, organizations can use Microsoft SharePoint to: Improve team productivity and effectiveness Remove information silos to reduce data volumes Enforce corporate governance and legal compliance policies on Microsoft Share- Point content Minimize delays and disruption caused by missing or inaccessible documentation Reduce storage and information discovery costs Microsoft SharePoint storage and database costs can be lowered significantly when the software is deployed with SAP Content Management. 6 / 7

7 Objectives Summary Increase collaboration and productivity in Microsoft SharePoint with the SAP Content Management for Microsoft SharePoint application by OpenText. Execute SAP software driven business processes within Microsoft SharePoint while controlling the rapid growth of Microsoft SharePoint content and sites. Use the software s comprehensive archiving and record management functionality to reduce operational costs while staying fully compliant with applicable regulations. Objectives Reduce the growth and costs of content and sites Connect Microsoft SharePoint and your deployed SAP software Enhance business execution within Microsoft SharePoint Ensure full governance and compliance of Microsoft SharePoint content Consolidation of Microsoft SharePoint content, SAP transaction data, and document control Enriched content with contextual metadata for enterprise content management Advanced site templates, site archiving and deletion functionality, and user self-services to reduce IT dependency Improve collaboration efficiency and productivity Remove data silos and reduce data growth Help enforce governance and compliance policies within Microsoft SharePoint Minimize disruptions caused by inaccessible documentation Reduce data storage and discovery costs Learn more Call your SAP representative today, or visit us at -information-management/software /content-management/index.html. 7 / 7 CMP27800 (13/11)

8 No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP AG and its affiliated companies ( SAP Group ) for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Please see for additional trademark information and notices.

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