TREX based DMS search Document Management

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1 TREX based DMS search Document Management A PLM Consulting Solution Public

2 TREX based DMS search Many customers are using the SAP Document Management System (DMS) in order to store their daily business data in a central SAP ERP system. To provide fast and precision search possibilities, SAP PLM Consulting integrated the TREX technology into the central search components of SAP DMS. TREX enabled search components F4 Value Help CV01 (SAP Standard object, no separate / new value help needed!) Transaction CV04N (Enhanced with Business Add Ins) EasyDM Search Functionality (Enhanced with Business Add Ins)

3 TREX based DMS search Transaction CV04N specific fast (using TREX instead of database search) full text and attribute search at the same time! F4 Value Help one-field-search / Quick Search optional restrictions because auf additional input fields access TREX-powered search from everywhere!

4 Functionality (1/3) Searchable data Main DMS attributes (e.g. document number, status or descriptions) Long texts Classification Data Originals (e.g. full text search on PDF, Excel or Word documents) Customer-specific content (e.g. append fields of DRAW, own tables, ) By including a customer specific authority concept into the data model, the immediate verification of read permissions during the search process is also possible.

5 Functionality (2/3) Different packages of this Consulting Solution are available. It is recommended to include the Main Attributes. All the other features are depending on the customer needs. Authority Concept Long text Main Attributes (DRAW) Customer specific Content KPRO Originals Classification

6 Functionality (3/3) With the help of this consulting solutions there are also new ways to perform a SAP DMS search query. For example a customer specific Webservice can be used to connect third party tools to a SAP ERP system. F4 Value Help Webservice RFC CV04N TREXbased DMS Search Customer specific Uis (WebDynpro, SAP GUI) Enterpreise Search Easy DM

7 Your Advantages Additional search criteria like last version, last released version or customer specific attributes Fast response times using the transaction CV04N Fast response times in Easy DM Fast response times using the F4 Value Help The opportunity to connect the SAP DMS immediately to an Enterprise Search Increasing the system performance by reducing database utilization (complex join queries) The opportunity to create a One-Field-Search in SAP GUI (e.g. as a customer transaction) New TREX search features like Fuzzy Search, Wildcard Search or Linguistic Search

8 TREX based DMS search Our Service An implementation-ready Solution Implementation of the Solution Documentation of the Solution 6 Months of Bugfixing Optional Online Scoping Session and/or Presentation at Customer

9 Techical Requirements TREX 7.1 ERP 6.0 By The Way: We also provide the new search technology for other PLM Business Objects like Material or Equipment! Even non-sap objects can be included in order to search in a thirdparty system as well!

10 TREX based DMS search Easy and fast way to search documents in SAP GUI The PLM consulting solution TREX based DMS search speeds up search request for documents in classic SAP GUI (documents search CV04N). Business Challenges You need to speed up the process of finding documents by various search & complex criteria. Availability, Technical Details Available for ECC 6.00 Delivered via Consulting Service Key Features Accelerated search for Main DMS attributes (e.g. document number, status or descriptions, Long texts) Classification Data Originals (e.g. full text search on PDF, Excel or Word documents) Customer-specific content (e.g. append fields of DRAW, own tables, ) Related Services DMS Approval Workflow ACM Reporting ACM Downport to SAP GUI Links SAP Note: SAP Service No.: , Enhancement Svcs for PLM Contact: plm-services Business Benefits Additional search criteria like last version, last released version or customer specific attributes Fast response times using the transaction CV04N, Easy DM The opportunity to create a One-Field-Search in SAP GUI (e.g. as a customer transaction) New TREX search features like Fuzzy Search, Wildcard Search or Linguistic Search 2015 SAP SE or an SAP affiliate company. All rights reserved. Public 10

11 Contact Information PLM Services SAP Product Lifecycle Management Consulting SAP Deutschland SE & Co. KG Hasso Plattner Ring Walldorf, Germany 2015 SAP SE or an SAP affiliate company. All rights reserved.

12 2015 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. Please see for additional trademark information and notices. Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SE s or its affiliated companies strategy and possible future developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions SAP SE or an SAP affiliate company. All rights reserved. Public 12

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