Greentree Applicant Tracking System

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1 Greentree Applicant Tracking System Recruitment Middlebury College

2 Accessing Hiring Manager Module Web address https://middlebury.igreentree.com/hiringmanager_midd Login screen Your Login Password the first time you log in is your Last name, (first letter capital), followed by No hyphens or apostrophes. Example: John Smith is Smith1008. You will be asked to create your own password. Please keep track of it SEO/HR does not have access to passwords. You can click on Forgot Password if you misplace it.

3 Main Menu Screen

4 Main Menu Home: general information from HR introducing the Hiring Manager Module Reqs: area to add, view and maintain your requisitions, and view applicants Applicants: area to review new applicants Logoff: exit the Hiring Manager Module

5 View Applicants Reqs: to view applicants click on the plus sign next to the position title.

6 View Applicants You may also view applicants that have applied to your positions in this section Click on the symbol next to the req A list of all applicants will appear underneath

7 View Applicants Important information is displayed here: Applicant name Applicant ID number The date they applied for this position A bar graph depicting how the applicant answered the prescreening questions The result of this applicant for your position along with the corresponding date Any comments you may have entered regarding this applicant. Please use caution and make sure your comments concerning applicants are job-related. Questions? Contact Human Resources at x5465

8 View Applicants To display documents attached to the applicant you will need to: Click on the symbol next to the applicants name Click on the symbol next to documents for applicants name Click on the symbol next to the document you would like to open To print this document, right click on the document and choose print

9 View Applicants

10 View Applicants To update the result for an applicant, click on the button under Result For this Req. A new window will open, displaying the offer result choices Always enter the new date associated with the new result Enter rationale/notes in the comment section if needed Click the Save button to save your changes

11 Add documents to an Applicant To add a document to an applicant, such as a Word document with interview notes, click on the Add Document button: Note: Applicant documents are viewable by Approvers, Search Committee members, and HR. Applicant documents can be deleted at any time.

12 View Applicants To send the applicant an from this section, click on the (envelope symbol) next to the applicants name A new will automatically generate in a second screen with the applicants address Type your message Hit Send

13 Applicants Main Menu Find by Name: allows you to search by name for applicants that have applied to your positions New Applicants: allows you to view new applicants that have applied for your open positions

14 Find by Name Click on Find By Name under the Applicants main menu Type either the first or last name of the applicant you would like to search for Click Find Applicants

15 Find by Name cont The system will search for applicants logged to your open requisitions To change this parameter, click on the button next to Search These Reqs Choose your search parameter from the list Current: System default Year to date Last 12 months All Req s

16 New Applicants Click on New Applicants under the applicants main menu A list of new applicants is displayed for review

17 Exiting Click on Logoff on the main menu Click on Logoff again Click on the X in the upper right hand corner

18 Hire Once you have identified an applicant for hire, please notify your HR Generalist who will then consult our compensation manager for an appropriate pay rate. Once the rate is approved, an official offer will be extended to your candidate. You will be notified once the offer is accepted. When an offer is accepted, the req will be removed from your list of reqs in Greentree (my reqs) and the posting removed from the website. Standard disappointment letters will be sent to the remaining applicants.

19 Remember At the conclusion of a search, please forward all search related documentation to Human Resources. This might include copies of the resumes with notes on them, your interview questions with notes on them, etc. Human Resources is required to keep all search related material on file for a specific period of time in case of the unlikely event of a future question about the fairness of the hiring process. If you have any questions, please contact your HR Generalist by calling Human Resources at

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