Supervisor Website Training Manual

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1 Supervisor Website Training Manual Welcome to Eastern Connecticut State University s Student Employment Website! Making the connection between student applicants and supervisors easier than ever. The On-Campus Employer page is the portal for all the information you might need from Student Employment. From here you can: Make an initial request for log-in permission on the system Log-in to your personal Control Panel to post jobs, view job applicants, or do maintenance on your hiring. Access Information specifically for on-campus employers, such as policies, procedures, newsletters and forms. This area will undergo changes as we add information that will be important to assist you. Requesting Log-in Permission The first step to using the website is to request a password. It s as easy as 1-2-3! 1.) After entering the On-Campus employer portal from ECSUjobs.org, click on the Request Log-in Permission link. 2.) Fill out the requested information and create a password that you can EASILY remember. 3.) After entering all your information, click submit at the bottom of the page. ***Student employment will now review your request for a password and will send you a confirmation with further instructions***

2 Posting your First Job Step One: Supplying a Job Profile 1. Got to and enter the On-Campus Employers page. 2. Log-in with your address and the password that you were requested or assigned. 3. Click on the red link that says add a new job for 4. You will now be asked to describe the job. Be sure to include the following information in your job posting: Category: Please pick a category that best describes the type of job you are posting. Students search for jobs by their category. Job title: Please give your job a very specific title. Some job titles will be rejected if they are too vague or if the job title already exists. Do not use a title like Lab Assistant. Instead, list it as Lab Assistant: Professor Chad, Human Immunity. Funding Source: Indicate whether the position is Operating Fund and/or Work Study. Contact person: Select yourself as the contact person unless you are posting the job for someone else. Students may use this information to get in touch with you about the job posting. Secondary Contact Person: If there are other people in your department who students may contact if they have questions about the job, list them here.

3 Phone number: Enter your phone number if you would like students to have it available to them. Fax number: Enter your fax number is you would like students to have it available to them. Work location: Enter the location where the student will be working. 5. When you are finished entering the information for the job, click Submit.

4 Step Two: Editing the default Application Next, you will be asked to approve the online application for the job. The default application has a large set of application questions designed to provide employers with a variety of information. The default application SHOULD NOT be taken as it. Rather, all questions should be carefully reviewed to see if they fit the needs of the hiring office for that position. Tips: Pay attention to repeating questions that were offered to provide a variety of formats. You can request additional questions on the application by contacting Student Employment. When you are satisfied with the application, click the click here when finished button.

5 Step Three: Identifying Your Posting Preferences You will be asked a few final questions before your job is submitted for approval. The questions will look like the screen posted to the right NOTE: JobMail is an automated sent to students who specified interest in the type of position you posted. Now you are done posting your job! You will get a notice telling you whether your job went live to the site or if it is pending approval from Student Employment. When a position is live: It will be listed on the front page as the most recently posted job. Students will be able to search for your position. Students will be able to view the information about the position that you have provided. Students will be able to apply to the position on-line.

6 Reviewing Applicants With the ability for students to apply to your position 24 hours a day from the comfort of their own bedroom, there will be many applicants and you will be reviewing more candidates on the basis of their application. You may also want to bring them in for interviews once you have completed an initial screening on-line. In order to check for applicants, log-in to the system. Click on the View Applicants button under Currently Listed Jobs. View Applicants As displayed below, View Applicants will show you all the individuals you have posted an on-line application. Go to preview or view in order to look at the applications themselves. (The preview button will leave the application as new ). Preview keeps their status New Click on the flag to mark applicants that you are interested in.

7 Responding to Applicants This on-line system provides an easy method to communicate with applicants. Please use the Greetings and Rejections to notify students of their application s status. Greetings: Greetings are the method you will use to inform candidates of the status of your review process. Clicking on the Greetings button brings up an system. The names of all electronic applicants will appear check marked, meaning they are selected to receive your . You may also use additional addresses if you have non-electronic applicants. A default is provided to get you started, but feel free to customize it! Rejections: Rejections are used to tell applicants that you have completed the hiring process and you have selected another candidate. Always inform applicants that they have not been chosen so they can find other openings. Rejections work just like the Greeting function; they allow you to all applicants and provide you with a default .

8 Hiring Applicants 1. Login to the system. As shown below, under Currently Listed Jobs, click the Hire a Student button. Hire a Student Or View all applicants and select an individual by clicking on the Hire button. 2. Click on the box next to the name(s) of the student(s) you wish to hire or enter the name of an applicant who did not apply online. (If you clicked Hire on an individual applicant, they will already have a checkmark next to their name.)

9 3. Click on the box Go to Step 2 4. Fill out the student s hiring information then click on Request Hire at the bottom of the page. Be sure that the student s ID# you have entered is correct!!! Hiring requests are automatically archived for review by Student Employment. Student Employment reviews the hiring request to make sure that: They meet eligibility requirements* The office has allocations available with the appropriate funding source. *For information on eligibility requirements, consult the supervisor information handbook Please note: Both you and the student will receive an notifying you when the Hiring Request has been approved and that the student can now pick up the paperwork at Student Employment. Please do not send a student to Student Employment until you and/or the student has received an indicating their hiring has been approved.

10 Putting Jobs into Storage Once you have completed the hiring process, you will need to close that position on the system so no further applications can be received. Jobs may be put into storage so that you can use them later on rather than re-listing positions each time you want to hire someone. Manage Job To do this: 1. Log in to the system. Under Currently Listed Jobs, click the Manage Job button. 2. In the Update Status Box, click on Storage. In the future, if you want to re-list a job, click on Listed instead. (See below) **Moving the job to storage will delete all applications**

11 Here are some important things to know about the Student Side Students are given a number of features to use in their job search: A student searching for a job can perform either a Quick Search which sorts jobs by funding, hours or wage. An Advanced Search option allows them to locate specific jobs and job types. JobMail is a tool that s students when jobs that meet their desired criteria are posted on the system. Resume Briefs allow students to create a short resume that can be viewed by On- Campus Employers looking for applicants Recently Posted Jobs lists the three most recently posted jobs which students can access just by clicking on the title. The Job Planner provides a list of job titles available for each department on campus. If you have any further questions, comments or concerns, feel free to contact Student Employment at: (860) or

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