A Quick Guide to Creating a Job Posting

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1 Creating a job posting is as easy as 1-2-3! Welcome to ework, Mason s online applicant tracking system. To access the system go to https://jobs.gmu.edu/hr. Log on using your ework user ID and password. We recommend using supported browsers to get all ework s newest features. A browser is an application you use to access the internet and various websites across Mason. Supported Browsers Microsoft Internet Explorer versions 8 and 9 Mozilla Firefox version 13 and later Apple Safari version 4 and later Google Chrome Please contact the ITU Support Center for assistance is checking and/or updating the version of your web browser. For additional information or assistance please contact Human Resources/Payroll at or Page 1 of 6

2 Step 1: Choose Type of Posting to Post Once you have successfully logged in, the Home page will be displayed. On the right side of the page in the box titled Shortcuts, you will find the following links: Click the link that applies to your posting. The following dialog box will be displayed: Select: Create from Position Type Creating a job from Position Type the New Posting Page will be displayed Enter in the State Job Title The Division will auto populate Your department will automatically default, if not select from the list of values Click on Create New Posting on the bottom right of the page. Quick Tip: Enter in the first letter of your department when the list of departments is displayed. Page 2 of 6

3 Step 2: Post Job Details The Posting Details page will be displayed. Once you have completed the posting details, select Save, then Next to continue to the other sections. Quick Tip using the quick links on the left side of the posting detail page, you can jump to other sections. Interview Questions Type or copy/paste interview questions for two rounds of interviews. Please be sure to indicate the inteview type: inperson, phone, or other. Select Save, then Next to continue to the other sections. Quick Tip Spell Check is New, don t forget to check your spelling! Search Committee Click on the Add Search Committee Entry to enter the first committee member, select Save. Click on Add Committee Entry to enter additional members. Save, then Next to continue to the other sections. Quick Tip fields marked with an * are required. Page 3 of 6

4 Guest User To create an account that will be used by members of the review committee, select the Create Guest User Account. Committee members who log in using this account may view application and resumes for this requisition only, and are not able to take action on the applicants. Click on the Create Guest User Account button. The system will automatically generate a Guest Username and Password. You may update the password if needed. You can also notify the members of the review committee by adding their address in the Address of Guest User Recipients. Each address must be on a separate line. Once you have added all of the addresses, click on the Update Guest User Recipient List to notify the review committee users. When finished or to skip this section, click the Next button Documents Documents are optional to add to the posting. Any documents attached would be for internal viewing only. Examples of documents that might be attached would be the following: Employee Work Profile, Position Description, or Position Maintenance Form. To add a document to the posting, hover over the blue Action text link to the right of the document name. Documents can be uploaded by browsing for the document or a document can be written or previously selected. Document types that are supported as attachment include.doc,.docx,.pdf,.rtf,.rtx,.txt,.tiff,.tif,.jpeg,.jpe,.jpg., png,.xls and.xlsx. All documents uploaded will be converted to.pdf for security. PDF conversion must be completed for the document to be valid when applicable. If there are no documents to be attached, click Next to proceed. Page 4 of 6

5 Posting Specific Questions Posting specific questions are for the applicant to answer on the application when applying and is not required as part of the posting process. Posting Specific Questions can be an effective way to narrow your applicant pool by specific education, years of experience, or technical knowledge. Select Add a Question to view and select from the existing list of questions or create your own questions. Applicant Documents This is the section where you will select which documents you want the candidate to submit when applying to the position. Check Included will allow the document to be posted, and Required to make the document mandatory. Page 5 of 6

6 Summary The Summary page allows you to review and edit or delete the posting information. Step 3: Submit Job Posting for Approval If you are satisfied with the job posting, then proceed to submitting to Department Approver for review and approval. This option is found in the orange button titled Take Action on Posting in its dropdown menu. The link to choose states, Department Approver s Review. You will then see the following box, which offers you the opportunity to enter any comments to the approver before submitting the job. Congratulations on your posting! If you are also a Department Approver, please see A Quick Guide to Approving a Job Posting at Mason manual prior to logging out. Page 6 of 6

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