COMMUTE.ORG BOARD OF DIRECTORS Foster City EOC Training Room, City Hall 1040 East Hillsdale Blvd September 17, 2015

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1 M I N U T E S COMMUTE.ORG BOARD OF DIRECTORS Foster City EOC Training Room, City Hall 1040 East Hillsdale Blvd September 17, 2015 ROLL CALL Board Members Present: Supervisory Committee Members Present: Clifford Lentz, City of Brisbane Michael Lempres, Town of Atherton John Root, City of Burlingame Carlos Romero, City of East Palo Alto Steve Okamoto, City of Foster City Deborah Penrose, City of Half Moon Bay Shawn Christianson, Town of Hillsborough Reuben Holober, City of Millbrae Sue Digre, City of Pacifica Irene O Connell, City of San Bruno Bob Grassilli, City of San Carlos Rick Bonilla, City of San Mateo Richard Garbarino, City of South San Francisco Maria Saguisag-Sid, City of Brisbane Susan Wheeler, City of Redwood City Dough Kim, San Mateo County Transit District Kathy Kleinbaum, City of San Mateo Randy Torrijos, Office of Supervisor Dave Pine Guests: Staff in Attendance: Dante Hall, City of Foster City Andra Lorenz, City of Foster City Alan Sarver, Sequoia Union HSD John Ford, Executive Director Teresa Avelar, Administration & Finance Manager Elaine Dulay, Administrative Assistant Karen Sumner, Transportation Programs Manager Kim Comstock, Senior Programs Representative Brian Jackson, Shuttle Program Manager Joan Cassman, Agency Attorney The September 17, 2015 meeting of the Commute.org Board of Directors was called to order at 8:12 a.m. by Board Vice Chair, Clifford Lentz.

2 CONSENT AGENDA 1. Minutes June 18, Financial Statements: May Funding Agreement with SMCTA for Alternative Congestion Relief Program It was moved by Mr. John Root, seconded by Mr. Steve Okamoto, and unanimously passed to approve items one, two and three on the consent agenda. 1. VICE CHAIR S REPORT Board Vice Chair Clifford Lentz welcomed new Board member Michael Lempres, Town of Atherton. Vice Chair Lentz gave recognition to Mr. Jim Bigelow upon his retirement. Mr. Bigelow has been a long-time advocate for Commute.org and transportation projects in general throughout San Mateo County. Among many of the projects that Mr. Bigelow worked on with Commute.org was the countywide ordinance encouraging employers to provide pre-tax commute benefits. That effort helped to pave the way for the Bay Area Commuter Benefits Program. 2. PRESENTATION MS. LAUREN ISAAC Ms. Lauren Isaac, Manager of Sustainable Transportation at Parson Brinckerhoff, presented on her findings of the future of autonomous vehicles. In Ms. Isaac s article on Preparing for the Arrival of Autonomous Vehicles, it stated that Autonomous vehicles, also referred to as driverless cars or self-driving cars, are capable of sensing their environment and navigating roads without human input. They rely on technologies like GPS, LIDAR and radar to read their surroundings and make intelligent decisions about the car s direction and speed. Ms. Isaac discussed the four different levels of automation but focused on level 4, full self-driving automation. Ms. Isaac presented potential impacts of autonomous vehicles in society in both positive and negative aspects. Ms. Isaac also discussed the potential changes our society would see in our transportation system. Ms. Isaac informed the Board that autonomous vehicles is coming and the awareness of this technology will continue to spread throughout the country. Ms. Isaac stated that the government has a huge influence when moving toward the full self-driving automation scenario and recommends that the local government should stay informed with what is going on to help support policies. Ms. Isaac is studying how the United States government should respond to driverless cars and is currently developing a guide on Local Government Response to Driverless Cars Planning Guide. 3. SHUTTLE PROGRAM MANAGER S REPORT Mr. Brian Jackson, Commute.org s Shuttle Program Manager, presented a report on the agency s shuttle operations and activities. Mr. Jackson updated the Board on the shuttle ridership performance for Quarter 4 of FY 2014/2015. Quarter 4 showed an 18.9% increase from quarter to quarter. In the past 12 months, there was a 15.4% increase from year to year. Mr. Jackson mentioned that the top 3 most efficient routes include: Burlingame Bayside, Redwood City Midpoint and Brisbane Crocker Park. Mr. Jackson stated that the shuttle efficiency is measured by the cost and capacity.

3 Mr. Jackson provided an update on the transition to the new service provider. On July 1, shuttle operations were fully transitioned with the new shuttle vendor, MV Transportation. The shuttle facilities are up and running in the following cities: Burlingame, Redwood City and San Jose. Mr. Jackson stated that all of the shuttle vehicles have been branded, equipped with GPS and are on the road. Mr. Jackson informed the Board that 38 PCA employees transferred over to MV Transportation. Mr. Jackson informed the Board that Timepoint software, which is MV Transportation s dispatch application, is accessible by Commute.org staff as well as MV Transportation s dispatch center. Timepoint software provides real time information for all shuttles. Mr. Jackson stated that having this technology has been a time saver in finding out information regarding all shuttles. Mr. Jackson stated that this has been a benefit for both the shuttle department and to the shuttle riders. Mr. Jackson updated the Board on the Where is my shuttle? feature that will be available on the new web site. Where is my shuttle? is a real time tool that riders will be able to access from the Commute.org website and on their mobile phone to provide information on the shuttles whereabouts. This application will serve as a tool for tracking performance and providing customer service. 4. TRANSPORTATION PROGRAM MANAGER S REPORT Ms. Karen Sumner, Commute.org s Transportation Programs Manager, presented a report highlighting the activities for the marketing and employer outreach program. Ms. Sumner announced to the Board that Ms. Kim Comstock, Commute.org s Senior Programs Representative, was elected to the ACT National Board of Directors. ACT is the Association for Commuter Transportation. The general purpose of this association is to provide information, services and products aimed at solving commuter related problems in the public interest. Effective January 2016, Ms. Comstock will be representing the Northern CA chapter at the national level. Ms. Sumner provided an update on the Bay Area Commuter Benefits program. The marketing and outreach team have reviewed the database provided by the Air District and identified over 350 nonregistered employers. The marketing and outreach team are actively reaching out and working with those employers who still have not yet registered to get them to register for the program. Mr. Reuben Holober, City of Millbrae, inquired on the size of the employers that are required to register. Ms. Sumner responded that companies that have 50 or more employers are required to register. Ms. Sumner presented the agency s Fall Marketing Campaign efforts. In addition to Facebook ads, online ads, print ads and Pandora internet radio ads and outdoor digital board on Highway 280 in Daly City, the agency implemented an ad that will be running at the Century movie theaters. Currently, the Century Theater in San Bruno and Redwood City have the ad playing. Ms. Sumner presented the Commute.org ads that showcased carpooling, biking and rethinking your commute. Mr. Carlos Romero, City of East Palo Alto, commended the Commute.org staff on the company s branding. 5. EXECUTIVE DIRECTOR S REPORT Mr. John Ford, Commute.org s Executive Director, provided a summary of the agency s activities and updates on programs since the June 18, 2015 Board meeting, which included the following: Commute Mode Survey, Guaranteed Ride Home program, Success Summit at Skyline College, Shared-Use Mobility Conference, NorCal ACT Summit, Web site re-launch, and the Commute.org office open house.

4 Mr. Ford updated the Board on the Commute Mode survey. The survey is conducted by Godbe research and is currently underway. Godbe research is conducting an update on the previous survey that was conducted one year ago. Mr. Ford updated the Board on the Guaranteed Ride Home program. Mr. Ford stated that the program is still a work in progress and will have an update at the November 19 Board meeting. Mr. Ford announced that the agency will be participating at the Success Summit at Skyline College to discuss transportation issues. The Success Summit will be held on September 25. Mr. Ford announced that he will be attending the Shared-Use Mobility Conference held in Chicago on September 28. Staff will also be attending the NorCal ACT Summit on TDM topics which will be held on October 22. Mr. Ford updated the Board on the Web site re-launch. The web site is still currently underway. Mr. Ford is anticipating that the website goes live on November 1. Mr. Ford announced the agency s open house for the new office location has been postponed. The agency will reschedule the open house around the holiday season. 6. ROUNDTABLE DISCUSSION ON PROJECTS/ISSUES IMPACTING TRAFFIC COMMUTES Vice Chair Lentz requested a roundtable discussion by members of the Board regarding projects or issues in their communities that are/will impact traffic and congestion. Board members had the opportunity to discuss any projects (residential and/or commercial development projects, infrastructure projects, etc.) in their communities that are having a current impact or will have a future impact on traffic and mobility. This was an opportunity for Board members to share information with the board and staff that may help guide additional outreach and targeted efforts in the impacted areas. Staff provided an update on the various efforts that are focusing on congestion specifically on the Highway 101 corridor through San Mateo County. Mr. Rick Bonilla, City of San Mateo, discussed the issues of those employers that have not yet registered for the Bay Area Commuter Benefits program stated some have been too busy to register. Mr. Bonilla specified mobility as a big issue and could use additional shuttle service but commented on the great service of the current shuttle service. Ms. Deborah Penrose, City of Half Moon Bay, inquired on the opportunity to provide shuttle service to the City of Half Moon bay due to the large number of commuters that reside in the city who commute out. Mr. Jackson suggested other alternatives included vanpools, carpool and other rideshare opportunities as an option since adding a route may be costly. Mr. Richard Garbarino, City of South San Francisco, discussed construction projects in South San Francisco. More people will be working in the area and additional housing will add to the traffic. Mr. Garbarino mentioned the new South San Francisco shuttle that provides service for people to get around the city. Mr. Steve Okamoto, City of Foster City, discussed the traffic issues in the city may be linked to only having three exits and the addition of metering lights. Mr. Okamoto informed the Board that

5 the city received a grant for a shuttle that would operate during midday hours but it did not successfully operate as expected due to timing for employees who used the shuttle. Mr. Ford stated the importance for him and Mr. Jackson to be aware of the different cities issues for future shuttle planning in the next grant funding request. Mr. Ford informed the Board that the agency has the opportunity to adjust the shuttle plan every two years. 7. CLOSED SESSION Vice Chair Lentz announced the reasons for the closed sessions and the Board recessed and convened in closed session conference with Legal Counsel regarding existing litigation PCAM, LLC v. San Mateo County District, Peninsula Traffic Congestion Relief Alliance and Peninsula Corridor Joint Powers Board, Case No. CIV Upon resuming the meeting in open session, Ms. Cassman reported that no action was taken during the closed session. 8. ADJOURNMENT The meeting was adjourned at 9:34 a.m. by Vice Chair Lentz. Respectfully submitted, Teresa Avelar CLERK OF THE BOARD