AGENDA. 781 Lincoln Avenue Suite 160 San Rafael California Phone: 415/ Fax: 415/ Belvedere Sandra Donnell

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1 TRANSPORTATION AUTHORITY OF MARIN BOARD OF COMMISSIONERS MEETING SEPTEMBER 26, :00 P.M. MARIN COUNTY CIVIC CENTER, ROOM Civic Center Drive, San Rafael, California 781 Lincoln Avenue Suite 160 San Rafael California Phone: 415/ Fax: 415/ Belvedere Sandra Donnell Corte Madera Diane Furst Fairfax John Reed Larkspur Dan Hillmer Mill Valley Stephanie Moulton-Peters Novato Eric Lucan Ross P. Beach Kuhl San Anselmo Ford Greene AGENDA 1. Chair s Report (Discussion) 2. Commissioner Matters not on the Agenda (Discussion) 3 Executive Director s Report (Discussion) 4. Commissioner Reports (Discussion) a. Executive Committee Commissioner Moulton-Peters b. SMART Vice-Chair Arnold 5. CONSENT CALENDAR (Action) Attachment a. Approve TAM Board Meeting Minutes of June 27, 2013, July 23, 2013 and July 25, 2013 b. Review and Recommend for Approval the 2013 Congestion Management Program Update c. Executive Director s Compensation Adjustment d. Proclamation of Support for Marin National Plug In Day e. Programming Priority Conservation Area (PCA) Funds 6. Caltrans Report (Discussion) 7. Greenbrae Corridor Project Recommendations (Action) Attachment 8. Open time for items not on the agenda San Rafael Gary Phillips Sausalito Herb Weiner Tiburon Alice Fredericks County of Marin Susan L. Adams Katie Rice Kathrin Sears Steve Kinsey Judy Arnold Late agenda material can be inspected in TAM s office between the hours of 8:00 a.m. and 5:00 p.m. TAM is located at 781 Lincoln Avenue, Suite, 160, San Rafael. The meeting facilities are accessible to persons with disabilities. Requests for special accommodations (assisted listening device, sign language interpreters, etc.) should be directed to Denise Merleno, or dmerleno@tam.ca.gov no later than 5 days before the meeting date. The Marin County Civic Center is served by several bus lines including Marin Transit Routes 45, 45K, 49, 233, and 259. Route 45 provides service to the Civic Center Hall of Justice Arch until 8:43 PM. In the evening, Golden Gate Transit provides service until 11:24 PM with routes 70 and 80 along Highway 101 from the San Pedro Road bus pads, which are about a half mile away. To access the San Pedro bus pad NB, walk south down San Pedro Rd and take the footpath to the NB 101 onramp where the bus stop is located. To access the SB pad, walk down San Pedro Rd and under the freeway, turn right on Merrydale and then take the footpath near the SB onramp to the bus pad. For arrival and departure times, call 511 or visit or

2 MEETING OF THE TRANSPORTATION AUTHORITY OF MARIN TAM Item 5a-1 JUNE 27, :00 PM ROOM 330 MARIN COUNTY CIVIC CENTER 3501 CIVIC CENTER DRIVE SAN RAFAEL, CALIFORNIA MEETING MINUTES Members Present: Members Absent: Alice Fredericks, Chair, Tiburon Town Council Carla Condon, Corte Madera Town Council Dan Hillmer, Larkspur City Council Ford Greene, San Anselmo Town Council Gary Phillips, San Rafael City Council Herb Weiner, Sausalito City Council John Reed, Fairfax Town Council Judy Arnold, Marin County Board of Supervisors Kathrin Sears, Marin County Board of Supervisors P. Beach Kuhl, Ross Town Council Pat Eklund, Novato City Council (Alternate) Stephanie Moulton-Peters, Mill Valley City Council Steve Kinsey, Marin County Board of Supervisors Susan Adams, Marin County Board of Supervisors Diane Furst, Corte Madera Town Council Eric Lucan, Novato City Council Katie Rice, Marin County Board of Supervisors Sandra Donnell, Belvedere City Council Staff Members Present Dianne Steinhauser, Executive Director Bill Whitney, Principal Project Delivery Manager Dan Cherrier, Principal Project Delivery Manager David Chan, Manager of Programming and Legislation Li Zhang, Chief Financial Officer Linda Jackson, Planning Manager Suzanne Loosen, Senior Transportation Planner Scott McDonald, Associate Transportation Planner Chair Alice Fredericks called the meeting to order at 6:05 p.m. 1. Convene in Open Session Chair Fredericks noted that the first item will be to swear in Carla Condon, the alternate from Corte Madera. Executive Director Dianne Steinhauser administered the oath of office. Page 1 of 13

3 TRANSPORTATION AUTHORITY OF MARIN TAM June 27, 2013 Item 5a-1 The Board then adjourned to Closed Session. 2. Adjourn to Closed Session Discuss Executive Director s Annual Evaluation of Performance Pursuant to Government Code Section 54957(b)(1) 3. Reconvene in Open Session (7:00 p.m.) Announcement from Closed Session Chair Fredericks reconvened the meeting at 7:25 p.m., with all members present as indicated. She stated that a Closed Session was held, with nothing to report. 4. Public Hearing on the Proposed FY2013/14 Annual Budget ED Steinhauser introduced the item, discussing the budget process thus far, including reporting to the Marin Managers Association and opportunities for public input, including a comment period. She noted that the Board tentatively adopted the Budget at their May 13 meeting in order to accommodate a deadline of inputting information into the County s accounting system. She added that no comments had been received on the budget since that adoption and through today. Chair Fredericks opened and closed the public hearing with no speakers coming forward. 5. Public Hearing on the 2013 Strategic Plan Update ED Steinhauser gave a brief staff report on the item stating that the Draft SPU was posted for a 45-day comment on April 25 and to date no comments on that Update have been received. Chair Fredericks opened and closed the public hearing with no speakers coming forward. 6. Chair s Report (Discussion) Chair Fredericks indicated she had no report. 7. Commissioner Matters not on the Agenda (Discussion) None. 8. Executive Director's Report (Discussion) ED Steinhauser highlighted items in her written report included in the supplemental packet of information provided at the outset of the meeting including: the BART service disruption, Plan Bay Area, Marin General Hospital s winning of a carpooling contest, and a report on how to find TAM salaries online. She also introduced Torina Wilson, TAM s high school intern, a senior at San Rafael High School who will be working at TAM over the summer months Page 2 of 13

4 TRANSPORTATION AUTHORITY OF MARIN TAM June 27, 2013 Item 5a-1 9. Commissioner Reports (Discussion) a. Executive Committee Commissioner Moulton-Peters indicated there was no Executive Committee report because there are no items on the Consent Calendar that were discussed at the June 10 th Executive Committee meeting. She noted however that they did discuss Items 15a, 16 and 17 and made recommendations, which will be discussed later in the meeting. b. SMART Vice Chair Arnold reported she sent the SMART report to each Commissioner, and ED Steinhauser said copies were also included with the supplemental packet. Vice Chair Arnold indicated willingness to answer any questions from the Commission. Chair Kinsey expressed appreciation for the report. He also commented that there is so much going on at SMART, and the many details it takes to get a railroad started. He proposed asking SMART to make a presentation to TAM sometime in the fall for an update of activity as well as timelines, budget and challenges. Chair Fredericks noted that Item 13, the Golden Gate Transit District s request for Measure A transportation sales tax funds, was being pulled from the agenda for this meeting. 10. CONSENT CALENDAR (Action) a. Approve TAM Board Meeting Minutes of April 25, 2013 b. Appointment to the Bicycle Pedestrian Advisory Committee (BPAC) c. Authorize Executive Director to Approve a Contract to Prepare the 2013 Congestion Management Plan Update d. Reconfirm TAM Board Action of May 13, 2013 Adopting the TAM FY Annual Budget e. Adopt 203 Measure A Transportation Sales Tax (TST) Strategic Plan Update f. Measure A Transportation Sales Tax (TST) and Measure Vehicle Registration Fee (VFR) Allocation to Local Infrastructure Projects in Strategy 3.2 and Element 1.1, Respectively g. Second Amendment to the Funding Agreement with the City of Larkspur for Old Redwood Highway Pedestrian and Bicycle Improvements h. Central Marin Ferry Connection Multi-Use Pathway Construction Funding Request Chair Fredericks indicated that Item 10b was being pulled from the Consent Calendar. ED Steinhauser explained that staff had not had time to get feedback from local representatives in the area and that the item would be re-submitted to the Board for their consideration in July. Commissioner Sears stated she would like to comment on Item 10c. She noted that the report says the 2013 Congestion Management Plan Update was based on the 2012 Traffic Survey data. She expressed concern over the traffic survey data because it was not done on a weekend, when the traffic Page 3 of 13

5 TRANSPORTATION AUTHORITY OF MARIN TAM June 27, 2013 Item 5a-1 in Tamalpais Valley is the most onerous. She thought it important that the data be relevant and accurate. Commissioner Arnold moved to approve the Consent Calendar with the exception of Item b. Commissioner Kinsey seconded the motion, which was unanimously approved. 11. Caltrans Report (Discussion) ED Steinhauser noted that a written report was included with the Commission packet. Regarding the reference in the report to the Greenbrae Corridor project, Commissioner Condon asked about the reference to the point on 101 2/10 of a mile north of the Tamalpais interchange. She asked whether that was supposed to be north of the overcrossing because she thought the overcrossing was the southernmost point of the Greenbrae project; staff indicated willingness to do more research on the matter and report back to the Board. 12. State Legislation (Action) ED Steinhauser introduced Josh Shaw from Shaw, Yoder & Antwih, as well as David Chan, TAM s Manager of Programming & Legislation, to present the staff report. Mr. Shaw discussed the state budget signed by the governor today, highlights and effects on transportation funding; as well as discussing pending legislation such as the cap-and-trade bill, clean fuel investment programs, and renewal of certain vehicle registration fees (for which he asked the Board to take a position of support). He also updated the Board on two proposed constitutional amendments that lower the voter approval percentage requirement, legislation allowing for CEQA exemptions (AB417), and one to add a non-infrastructure component to Safe Routes programs. Commissioner Adams noted that the Bay Area Air Quality Management District (BAAQMD) is also in support of AB8 and SB11, which allow the lowering of the voter threshold for special taxes.. She also expressed concern about allowing CEQA exemptions and asked for confirmation that the only exemptions in AB417 were for restriping, parking, signal timing, and signage, and that the legislation will allow local agencies to do more review if they think it needed. Mr. Shaw said yes to both, indicating that they waited to recommend support to be sure the necessary protections were still there. He also noted there are specific findings that have to be made before the exemption can be granted. Chair Fredericks asked if there was a way to support the CEQA bill in its current language, in case of later amendments. Mr. Shaw indicated that his staff would follow the bill and let TAM know if there are changes. Commissioner Greene asked if the bills seeking to lower the voter approval levels would need to be submitted to the voters for a simple majority approval, and Mr. Shaw confirmed that was the process. Regarding AB417, Commissioner Eklund asked if the lead agency in a project is not a municipality, the local municipality would be notified in the CEQA process. Mr. Shaw said he thought so, but he would need to confirm that. He indicated TAM could vote to support contingent on that requirement. Page 4 of 13

6 TRANSPORTATION AUTHORITY OF MARIN TAM June 27, 2013 Item 5a-1 Chair Fredericks opened and closed public comment on the item, with no speakers coming forward. Commissioner Phillips moved to approve the recommended positions, including suggestions made by the Commission. Commissioner Weiner seconded the motion, which was unanimously approved. 13. GGBHTD s Request for Measure A Transportation Sales Tax (TST) Funds to Implement Ferry Feeder Bus Pilot Program (Action) Item was pulled from the agenda. Item #19 taken out of order. 19. Highway 101 Greenbrae/Twin Cities Corridor Improvement Project Advisory Working Group Update and Possible Budget Request (Action) Chair Fredericks noted there was supplemental information at each Commissioner station and for the public at the agenda table. ED Steinhauser presented the staff report which recommended that the TAM Board accept the status report update of the Working Group activities, and approve additional funding in the amount of $56,000 from Regional Measure 2 funds assigned to the project to allow further expert guidance and analysis of newly submitted improvements options proposed by the public in response to the Working Group request. She discussed the latest Working Group meetings (June 10 th and June 24 th ) and decisions made regarding the numerous alternative scenarios submitted by the public as roadway improvement options. She indicated that Principal Project Delivery Manager Bill Whitney would share with the Board what alternatives those were, studies that are recommended and anticipated costs of that work. She added, though, that all the information is also contained in the supplemental packets on the dais. Mr. Whitney reviewed the options the Working Group wanted to research further, including the one submitted by Mr. David Bracken the Town Manager for Corte Madera but who submitted the plan as a private citizen, the two submitted by Marin Deserves Better (MDB) (one for northbound and one for southbound), and the northbound option submitted in the environmental draft document. He also indicated that the Working Group had proposed a phased approach to evaluate the feasibility of each proposal. He referred to the detailed scope of work and cost estimates that have been prepared. He added that Caltrans has indicated agreement with the further evaluations of the proposals but had expressed concern about the MDB northbound option. He noted that staff recommends not spending any more funds on the analysis of the MDB northbound option, as a similar option had been studied and rejected earlier in the Greenbrae project process. If the Working Group directs, however, staff is willing to study the MDB northbound option further. ED Steinhauser added that staff would also like to meet with Marin Deserves Better to discuss the concerns listed by Caltrans in the letter received today, and Mr. Whitney reported he is trying to schedule that meeting early next week. Page 5 of 13

7 TRANSPORTATION AUTHORITY OF MARIN TAM June 27, 2013 Item 5a-1 Mr. Whitney reiterated the staff recommendation that an additional $56,000 from RM2 funds be allocated to further provide expert guidance and advise the Working Group of feasible options that should be carried forward. ED Steinhauser also discussed direction from some of the Working Group to analyze the options for potential fatal flaws (impacts on Sir Francis Drake traffic and/or the environment) before expending too much money and effort into technical studies. Commissioner Eklund asked whether the staff recommendation includes no further study on the MDB northbound option. Mr. Whitney said yes, they would prefer to send that option back to the Working Group to see if they are interested in putting a new structure over Corte Madera Creek. Commissioner Eklund said she would like to hear from members of the Working about their reaction to staff s recommendation. Commissioner Condon expressed concern that delaying consideration of that option could result in a complete loss of funds for the necessary studies. She said she would like to be sure that meetings with the MDB team be expedited to see if there are adjustments that can be made to address Caltrans concerns. She also was concerned that the southbound MDB proposal not be lost or dropped while the northbound option is being further evaluated. She noted that millions of dollars have already been spent on the project and she wondered whether some of the proposed new studies might be duplicative and could be pulled from the files. Mr. Whitney confirmed that the MDB southbound option would continue to be studied. He also confirmed that staff is using as many previous studies as possible. Commissioner Condon asked for more information about Caltrans concerns related to the northbound option, and Mr. Whitney indicated the primary one was with the weave in traffic that was not addressed under MDB s proposal. He noted that the rest are delineated in the supplemental information, including a letter from Caltrans. Commissioner Condon asked when staff plans to meet with Marin Deserves Better, and Mr. Whitney reviewed tentative dates in the following week. Commissioner Kinsey said he supports the staff recommendation and was appreciative of how they handled it, given Caltrans concerns. Chair Fredericks asked if the $30,000 reduction in costs is from earlier cost estimates or the one included with this report. Mr. Whitney said it was a reduction from the earlier cost estimates. She also asked if the request with tonight s item was for phase 1 and 2; Mr. Whitney said it was just phase 1. Commissioner Reed said he, too, was concerned about MDB s northbound proposal. He was glad that staff was still wanting to meet with them, and he encouraged having the meeting with as many members of their group as possible. He wondered whether there might be components that didn t make it into the final proposal but would address some of Caltrans issues. He said he was reluctant to rescind the $30,000 for further investigation regarding feasibility until after a meeting between Caltrans, TAM staff and MDB. Commissioner Eklund asked why the Caltrans document addressed Option 3 but not Option 4, and Mr. Whitney explained that Option 4 has been vetted by the environmental process thus far. Commissioner Eklund questioned why Caltrans didn t go directly to MDB to discuss their concerns she commented Page 6 of 13

8 TRANSPORTATION AUTHORITY OF MARIN TAM June 27, 2013 Item 5a-1 on public perception of government, in general, noting that if TAM allowed the option to be further evaluated would restore some public trust. She recommended not taking away the funding and to allow the full process to continue. ED Steinhauser explained that staff is not recommending against Option 3, only that the funding be held in abeyance until after the next Working Group meeting, since Caltrans has clearly indicated that the only way Option 3 could work is with an entire reconstruction of northbound Drake offramps over Corte Madera creek, which the Working group had been reluctant to agree to. She also noted that Caltrans will be at the next Working Group meeting to answer questions about the project and the different options. Commissioner Reed expressed that he thought the MDB option deserved a full review, even if the costs go beyond what is currently proposed. Vice Chair Arnold commented on the long process to date, and the September deadline that is fast approaching, as well as the concern that the funding might be lost if this goes on too long. She also thought there was better use for the $48 million than to rush this process. She expressed appreciation for the bike-ped components and would be supportive of implementing them. She added that there may be future opportunities for improvements if the funds are instead dedicated to the SMART extension to Larkspur. Commissioner Phillips, a member of the Working Group expressed appreciation to ED Steinhauser for being responsive to the members of that Group and their requests to staff. He questioned whether the use of the $30,000 could be at the discretion of the Working Group, contingent upon them reaching consensus about the northbound MDB option. He also asked how much of the $48 million is in jeopardy if the project is not finalized by September. ED Steinhauser noted that the Metropolitan Transportation Commission (MTC) had sent a letter asking TAM to make a decision by September 30 th regarding the obligation of $48 million by March April of She added that there is not an alternative ready project that can replace this one, although she acknowledged there might be some extension of time given. She indicated that if some agreement can be found among the Board regarding the project design, she was hopeful that MTC will work with TAM regarding the timing and continued access to the funding. She also noted that if any features of the current proposal can be retained the whole approval process would go more quickly; MTC would not want to consider a completely new design. ED Steinhauser acknowledged that the $30,000 could be allocated at the Working Group s discretion, but there were many variables for her to be able to predict how well that would work given the amount of traffic and engineering that could be necessary depending on what was recommended by the Working group. Commissioner Phillips agreed with comments by Commissioner Reed regarding the fact that the Working Group will actually have two meetings before the next Board meeting, and that granting the Group the decision-making power over the $30,000 would be prudent to allow them to move forward if they desire. ED Steinhauser indicated that staff could support that scenario. Chair Fredericks commented on the number of cars that go through that jurisdiction daily and the many recurrent traffic backups that occur. She discussed the importance of resolving the traffic issues as soon as possible with as much support as possible. Commissioner Condon discussed the issues at stake for Corte Madera, that her Town has been discussing it since 2002, and the Town s strong opposition to the current proposed plan. She expressed appreciation to Marin Deserves Better for their efforts to come up with a better design, and she indicated they deserved to be included in the discussions with Caltrans regarding their plan. She was Page 7 of 13

9 TRANSPORTATION AUTHORITY OF MARIN TAM June 27, 2013 Item 5a-1 also concerned about the time constraints and thanked Commissioner Phillips for suggesting that the $30,000 be used at the discretion of the Group rather than wasting time having to get funding approval later in the process. She asked that a meeting between Caltrans, MDB and staff be held as soon as possible to evaluate the proposals and hear Caltrans objections face-to-face in an effort to resolve those issues in a manner that the community can support. Commissioner Kuhl stated that one of the biggest issues facing TAM at this point is the September deadline and questioned whether it could be met regardless of what direction TAM decides to pursue. He thought MTC should be approached sooner regarding granting a deadline extension. As the MTC representative on the Board, Commissioner Kinsey confirmed that he has already raised the issue of a time extension for the project. He noted that if TAM does not come up with a consensus project within the funding available, no extension will be granted. He also noted that this is only one of two projects that were approved for RM2 funds that have not moved forward, and MTC would like to go to the voters to request more funding by showing completed RM2 projects. Commissioner Sears expressed concern about the money that has been spent thus far; she thought staff was prudent in recommending that the $30,000 be held in reserve rather than spending it to develop a project that already has serious concerns about it. She was concerned about environmental concerns as well with the proposed crossing over Corte Madera Creek, and she questioned if any money had been designated yet for bike/ped enhancements. ED Steinhauser explained that the bikeped proposals had been presented at the last Working Group meeting, but there was no time to discuss them they will be discussed at the next Working Group meeting, however. Commissioner Sears questioned whether it might be better to delay funding altogether until feedback of the bike/ped options is available.. ED Steinhauser discussed some of the questions that need to be investigated and discussed, noting that the September deadline makes it necessary for the Group to continue to work on what it can in the next two meetings. Commissioner Reed noted there is much awareness among the Working Group about the environmental issues with the creek. Commissioner Sears expressed concern about funding to be spent to design a new bridge for the Creek when it is not known yet whether or not the work will be feasible. Commissioner Reed moved to approve the budget request for $86,000 in additional funds to support the Working Group s request for further study. Commissioner Eklund seconded the motion. Commissioner Phillips asked for additional information about what is being requested by the September deadline, which ED Steinhauser discussed. He was doubtful that the work still remaining in the Working group would be completed ED Steinhauser expressed more confidence in the process. Commissioner Moulton-Peters suggested that the Board focus on the $48 million of funding that has been allocated and use it to pay for bike/ped elements and the northbound options, but leave the southbound ones for a later round. Commissioner Greene asked what the performance goals are that TAM needs to accomplish by the September deadline, which ED Steinhauser reviewed as an agreed upon design, a defined scope of work and schedule, and cost estimates. He asked Commissioner Reed to modify the motion to include discretion on the part of the Working Group as to how the additional $30,000 would be used. The maker and seconder of the motion agreed to the change. Page 8 of 13

10 TRANSPORTATION AUTHORITY OF MARIN TAM June 27, 2013 Item 5a-1 Commissioner Hillmer expressed appreciation for the Working Group s efforts and to staff for their work supporting the Working Group. He asked about the work of the TAM Board in designating how the project s RM2 funds will be spent. He also expressed support for using some of the elements already in the environmental document for the northbound option. He noted that if there is no consensus among the TAM Board for one of the options within the allowed time frame, he recommended having the president of SMART come meet with TAM to find agreement, as well as TAM s representative to MTC, Steve Kinsey to come help the group resolve the issues. He questioned if the $48 million TAM has for this project be, in fact, used to enhance the SMART project should the TAM Board not be able to reach consensus on a solution for the Greenbrae project. Commissioner Kinsey discussed the re-allocation process for unused RM2 funds, noting that the MTC will make that decision, whether to designate the money toward SMART or back into the general pool. He confirmed that SMART has approached MTC regarding the possibility of using unallocated RM2 funds and they have been told that they would be eligible provided the work has a nexus to the bridge.. He confirmed that the decision regarding what to do with the $48 million if it is not used in the Greenbrae corridor will not be TAM s decision, but MTC s. Commissioner Hillmer asked again whether the $48 million could be designated toward SMART if agreement can t be reached on the Greenbrae project. Commissioner Kinsey explained that SMART would be eligible for the funds, and the TAM Board could write a letter on their behalf, but if not used on the Greenbrae project MTC would have control over the funds to use as they saw fit. Commissioner Condon expressed that she did not want to lose this opportunity to solve problems in the Greenbrae corridor. ED Steinhauser commented on discussions she has had with MTC staff regarding reallocation of the money to a project with an already approved environmental document, such as the SMART project to the platform in Larkspur, the parking garage in Larkspur for Golden Gate Ferry, or the Marin-Sonoma Narrows project. Commissioner Adams left the meeting at 8:55 p.m. Chair Fredericks opened public comment on the item. Andy Peri, Marin County Bicycle Coalition (MCBC), confirmed that the bike/ped proposals have many elements in common and there seems to be consensus on them among the bike groups.. He discussed the goals of the bike/ped projects, noting that the parking garage in Larkspur directly contradicts those goals and in fact will have a negative impact on greenhouse gases and would promote the use of single occupancy vehicles. He also noted that just because SMART is listed in the RTP (Regional Transportation Plan) does not mean it has RTP funds available to the agency. Responding to a comment made by Mr. Peri, Chair Fredericks noted that the best way to make a parking garage option go away is to advocate for ferry connection shuttles in addition to bicycle projects. Seeing no further speakers, Chair Fredericks closed public comment on the item. At the request of the Chair, Commissioner Reed restated his motion which was to approve $86,000 for the next Working Group meeting with the provision that $30,000 is to be used at the discretion of the Page 9 of 13

11 TRANSPORTATION AUTHORITY OF MARIN TAM June 27, 2013 Item 5a-1 Working Group in a cost conscious manner. Commissioner Eklund reiterated her second. The motion passed by a vote of nine to four. 14. Marin Transit Update of Activity (Discussion) ED Steinhauser introduced the item, followed by a report by David Rzepinski, General Manager of Marin Transit. He presented an overview of local transit services, information on services provided in FY2012 (including ridership information), productivity standards, the FY budget, fixed route structure, paratransit services, mobility management, the travel navigator program that launches next week, and a summary of Marin Transit programs and services. He also reviewed upcoming service route changes. Commissioner Hillmer asked about routes between Tiburon Boulevard and Sir Francis Drake Boulevard. Mr. Rzepinski confirmed that there were routes in the area, and he added that the routes he highlighted in the presentation were new or changed routes and were not intended to show every route. Commissioner Eklund asked if she could get a copy of the detailed Novato route map. She also asked about outreach to Novato residents that have not had a route in their neighborhood. Mr. Rzepinski clarified that there are no new routes in Novato. Commissioner Kinsey asked what Marin Transit has been doing to look into the possibility of clean fuel, which Mr. Rzepinski discussed. Commissioner Kinsey noted that climate change is a big piece of what MTC is planning to do with Plan Bay Area. Commissioner Fredericks asked about coordination of bus schedules with school schedules, particularly on ferry connector routes. Mr. Rzepinski indicated that the regular 219 route is supposed to coordinate with school schedules, but not necessarily for the 219F. Vice Chair Arnold noted that every rider on every route was interviewed as part of the transit needs assessment. She expressed appreciation to Marin Transit for their work. 15. Allocation of Funds to Marin Transit a. Allocate Measure A Transportation Sales Tax Funds to Marin Transit and Amend Strategic Plan to Allow for Advanced Payments (Action) Commissioner Kinsey moved to approve allocation of Measure A Transportation Sales Tax Funds in the amount of $11,980,623 to Marin Transit. Commissioner Moulton-Peters seconded the motion, which was unanimously approved. b. Allocation of Measure B (Vehicle Registration Fee) Funds to Marin Transit for Element 2 of the Strategic Plan (Action) Commissioner Sears moved to approve allocation of Measure B VRF funds to Marin Transit. Vice Chair Arnold seconded the motion, which was unanimously approved. Page 10 of 13

12 TRANSPORTATION AUTHORITY OF MARIN TAM June 27, 2013 Item 5a Employer/Employee Commute Survey Report and Follow-up (Action) ED Steinhauser introduced Planning Manager Linda Jackson, Associate Transportation Planner Scott McDonald, and Rob Eyler with the Marin Economic Forum (MEF). Ms. Jackson also introduced TDM Coordinator Rick Ruvolo. This item recommended that the TAM Board: A) Accept the combined survey and reports The Marin Commuter: Commute Survey and Focus Group Report. B) Adopt staff s recommendation for an expanded Employer/Employee program in the coming fiscal year to include the following: 1) Approve expanded outreach as part of a countywide campaign to encourage telecommuting along with transit, carpooling, vanpooling and other commute alternatives to driving alone. This work would support employers and building managers through promotion, the distribution of the TDM Tool Kit, and coordination activities with transit agencies and 511.org. 2) Staff is also proposing issuing an RFQ or similar process to solicit proposals from car share vendors in order to explore additional mid-day mobility options for commuters who use transit and other commute alternatives to get to and from work. Staff will return to the TAM Board regarding a recommendation for car share. C) Confirm FY budget elements for TAM s TDM Program under the VRF: 1) $130,000 for the continuation of existing activities to include ERH, Vanpool Incentive Program, bike share outreach, 511.org carpool coordination and staff support. 2) $20,000 for enhanced and targeted outreach to include working with the employers and building managers through promotion and distribution of a TDM Tool Kit, and coordination activities with transit agencies and 511.org. 3) $70,000 for a potential car share effort: This would be subject to identifying a program model, vendor, and returning to the TAM Board for final TAM Board approval. Ms. Jackson commented on the needs of employers and employees in regard to employment and transportation, surveys, focus groups and a recent partnership with the San Rafael Chamber of Commerce Leadership Institute. Scott McDonald presented an overview of the process, employee surveys, results from employer focus groups, the combined report, and the commuter toolkit. Dr. Eyler discussed his role in the process and key findings in the report, including challenges & opportunities, commuter attitudes, knowledge of options, behaviors, modes of employee transportation, shifting behavior, and recommendations. Rick Ruvulo expressed appreciation for the strategic partnership with 511.org, especially 511 Marin rep Christy Garland. He also gave an overview of TAM s TDM program, including the vanpool incentive program, the emergency ride home program, Safe Routes, outreach events, a dynamic rideshare program (We Go Marin), bikesharing, strategic promotion/education, telecommuting, targeted campaigns, IRS commuter choice incentives, and expanding mobility options, including close coordination with Marin Transit.. Mr. McDonald discussed funding requests under the FY budget and staff recommendations. Page 11 of 13

13 TRANSPORTATION AUTHORITY OF MARIN TAM June 27, 2013 Item 5a-1 Chair Fredericks asked for clarification on Item C3 of the staff recommendation, and ED Steinhauser explained that staff is recommending that action be put on hold until after more information is brought about the potential use of zip cars. Commissioner Condon commented on work that Mr. Ruvulo did in San Francisco in the past that created a complete paradigm shift in regards to commute alternatives and to that end, she urged the Commission support the recommendation which will surely bring about change in this county. Commissioner Sears asked if there is any part of the TDM program that involves making people aware of bus transit options. Mr. Ruvulo agreed that was a vital part of the program and indicated they work closely with Marin Transit to promote its services. Mr. McDonald discussed recent specific efforts at the San Rafael Corporate Center that began with a presentation by Marin Transit regarding those transit options. Ms. Jackson noted that the TDM program promotes bus ridership also with the first mile-last mile services connecting bus riders with their final destinations. Commissioner Eklund asked about outreach to Hamilton Landing and whether 2K had been contacted, as they have 400 employees. She also asked about the Hamilton shuttle. She commented that they should also reach out to businesses outside of the Chambers of Commerce, as not all businesses are members. She suggested outreach through realtors and through business license information. Commissioner Phillips commended individuals from the San Rafael Leadership Institute for their work on the toolkit. He moved to approve the staff recommendation. Commissioner Eklund seconded the motion. Chair Fredericks opened and closed public comment on the item with no speakers coming forward. The motion was unanimously approved by the Board. Item 18 taken out of order. 18. Measure A Transportation Sales Tax Fund Allocation to Marin County for the Sir Francis Drake Boulevard Rehabilitation Project in Ross Valley (Action) David Chan, Manager of Programming and Legislation, presented the staff report which recommended that the TAM Board allocate $800,000 in TST funds to Marin County for the preliminary engineering phase of the Sir Francis Drake Boulevard Rehabilitation Project in the Ross Valley Planning Area. He discussed details of the Rehabilitation Project, as well as funding priorities and the two segregated requests. He indicated that Craig Tackabery is present from the county if there are any questions. Commissioner Kinsey moved to approve the allocation. Commissioner Hillmer seconded the motion. Vice Chair Arnold asked Mr. Tackabery if the county was okay with the proposal. He said yes, for now, although when it comes time to bid the project they might want to combine the two phases into one project. Chair Fredericks opened and closed public comment on the item with no speakers coming forward. The Board unanimously approved the motion for allocation of funds. 17. Approve FY Measure B Electric Vehicle Program (Action) Page 12 of 13

14 TRANSPORTATION AUTHORITY OF MARIN TAM June 27, 2013 Item 5a-1 Senior Transportation Planner Suzanne Loosen presented the staff report which recommended that the TAM Board accept the staff report and recommendation for the FY EV Program, reviewing the program recommendations that had earlier been presented and approved with minor changes by the Executive Committee. She also discussed the proposed Public Agency EV Fleet Incentive Program, a Public EV Infrastructure Buildout and targeted locations, proposed outreach/education, and recommendation for a one-time EV Fleet Grant Backfill for the Marin Municipal Water District. Commissioner Eklund moved to approve the staff recommendation. Commissioner Sears seconded the motion. Commissioner Sears asked about any impediments to introducing more of the Level 3 chargers (fast chargers) Ms. Loosen discussed the cost differential between chargers citing costs for Level 2, in the range of $5,000-$20,000 and Level 3, up to $100,000. Commissioner Kinsey asked for information on what is happening statewide and regionally with the fast charger initiatives, which Ms. Loosen discussed. Commissioner Moulton-Peters recommended promoting a map with locations of the chargers through visitor centers, etc. Chair Fredericks opened and closed public comment on the item with no speakers coming forward. The motion to approve carried unanimously by the Board. 20. Open time for items not on the agenda Seeing no members of the public wishing to speak, Chair Fredericks adjourned the meeting at 10:30 p.m. Approved on: Page 13 of 13

15 Item 5a - 2 SPECIAL MEETING OF THE TRANSPORTATION AUTHORITY OF MARIN BOARD OF COMMISSIONERS JULY 23, :00 PM ROOM 330 MARIN COUNTY CIVIC CENTER 3501 CIVIC CENTER DRIVE SAN RAFAEL, CALIFORNIA MEETING MINUTES Members Present: Alice Fredericks, Chair, Tiburon Town Council Dan Hillmer, Larkspur City Council Diane Furst, Corte Madera Town Council Eric Lucan, Novato City Council Gary Phillips, San Rafael City Council Judy Arnold, Marin County Board of Supervisors Katie Rice, Marin County Board of Supervisors P. Beach Kuhl, Ross Town Council Renee Goddard, Fairfax Town Council (Alternate) Steve Kinsey, Marin County Board of Supervisors Members Absent: Ford Greene, San Anselmo Town Council Herb Weiner, Sausalito City Council John Reed, Fairfax Town Council Kathrin Sears, Marin County Board of Supervisors Sandra Donnell, Belvedere City Council Stephanie Moulton-Peters, Mill Valley City Council Susan Adams, Marin County Board of Supervisors Staff Members Present Dianne Steinhauser, Executive Director Chair Alice Fredericks called the meeting to order at 4:05 p.m. 1. Convene in Open Session Executive Director Dianne Steinhauser noted that the first item will be to swear in new member, Renee Goddard, alternate from Fairfax. ED Steinhauser administered the oath of office. The Board then adjourned to Closed Session. Page 1 of 2

16 TRANSPORTATION AUTHORITY OF MARIN TAM July 23, 2013 Item 5a Adjourn to Closed Session Discuss Executive Director s Annual Evaluation of Performance Pursuant to Government Code Section 54957(b)(1) 3. Reconvene in Open Session Announcement from Closed Session Chair Fredericks reconvened the meeting at 6:05 p.m. with all members present as indicated. She stated that a Closed Session was held, with nothing to report. 4. Open time for items not on the agenda Seeing no members of the public wishing to speak, Chair Fredericks adjourned the meeting at 6:05 p.m. Approved on: Page 2 of 2

17 MEETING OF THE TRANSPORTATION AUTHORITY OF MARIN TAM Item 5a-3 JULY 25, :00 PM ROOM 330 MARIN COUNTY CIVIC CENTER 3501 CIVIC CENTER DRIVE SAN RAFAEL, CALIFORNIA MEETING MINUTES Members Present: Alice Fredericks, Tiburon Town Council, TAM Chair Carla Condon, Corte Madera Town Council, (Alternate) Dan Hillmer, Larkspur City Council Eric Lucan, Novato City Council Gary Phillips, San Rafael City Council John Reed, Fairfax Town Council Judy Arnold, Marin County Board of Supervisors, TAM Vice Chair Kathrin Sears, Marin County Board of Supervisors Katie Rice, Marin County Board of Supervisors P. Beach Kuhl, Ross Town Council Sandra Donnell, Belvedere City Council Steve Kinsey, Marin County Board of Supervisors Stephanie Moulton-Peters, Mill Valley City Council Susan Adams, Marin County Board of Supervisors Members Absent: Staff Members Present Diane Furst, Town of Corte Madera Ford Greene, San Anselmo Town Council Herb Weiner, Sausalito City Council Dianne Steinhauser, Executive Director Bill Whitney, Principal Project Delivery Manager Dan Cherrier, Principal Project Delivery Manager David Chan, Manager of Programming and Legislation Li Zhang, Chief Financial Officer Linda Jackson, Planning Manager Suzanne Loosen, Transportation Planner Scott McDonald, Associate Transportation Planner Chair Alice Fredericks called the meeting to order at 7:10 p.m. 1. Chair s Report Chair Fredericks discussed the consensus reached on a recommendation of the Greenbrae Corridor Advisory Working Group (GCAWG) regarding the southbound options for the project. She also expressed thanks and complimented the god work of the adhoc Sustainable Communities Strategy Committee, as their work is finished now that Plan Bay Area has been adopted. With the SCS Ad Hoc Page 1 of 14

18 TRANSPORTATION AUTHORITY OF MARIN TAM July 25, 2013 Item 5a-3 being terminated, she expressed optimism that staff will keep the Board informed, along with local jurisdiction staff, regarding implementation of Plan Bay Area. 2. Commissioner Matters not on the Agenda (Discussion) Commissioner Hillmer reiterated earlier concerns he had expressed regarding efforts to streamline CEQA, as in the work of Plan Bay Area. He asked if there was a way for the city attorneys to get together and develop a common position regarding ways to ensure that local land use control continues, especially with regard to transit priority projects. He noted that the city attorney for Larkspur is following the issue closely, and he encouraged other jurisdictions to do the same, either independently or together. He clarified that he was supportive of the goals of Plan Bay Area, but it was the implementation that was concerning to him at the local level. Commissioner Hillmer also referenced some material he had provided to TAM staff regarding an opinion piece he and Mayor Phillips had published in the Marin Independent Journal regarding the Greenbrae Corridor project and ten reasons he thought SMART (Sonoma Marin Area Rapid Transit) should be completed now. Chair Fredericks noted that the Marin County Council of Mayors and Councilmembers was also very interested in the issue of CEQA and local control and would be tracking that legislation closely as well. Commissioner Rice said that as an ABAG (Association of Bay Area Governments) representative, she would be closely following CEQA reform issues, not just from Plan Bay Area but also proposed state legislation. Commissioner Adams indicated there has been much discussion at the California State Association with regard to proposed state legislation related to CEQA reform. She thought it was an issue that TAM s lobbyists should be well aware of as well. She also asked that items 5c, 5f, and 5j be removed from the Consent Calendar for questions. 3. Executive Director's Report (Discussion) ED Steinhauser reported on a meeting she attended in Sacramento on behalf of the Self-Help County Coalition, a statewide 20-member organization formed to raise awareness of transportation funding issues. She also made a brief presentation on three recent requests to TAM for release of public records regarding the Greenbrae Corridor Improvement project. She expressed to the Board that all of TAM s records are available for release to the public, particularly expense records on this project or any other project. She noted that the request by Dick Spotswood is focused on costs for the environmental review process, and she reviewed cost comparisons for those costs on this project and other recent projects in the Bay Area, as well as the project scopes. The Greenbrae project costs were well in line with other projects of similar size and scope. She pointed out as well that much of the details for environmental review are mandated by state law, with California having some of the strictest environmental laws and practices in the nation. The cost of infrastructure planning and permitting under California environmental laws is largely unavoidable. Commissioner Condon discussed the response to her public records request, which she received more than 10 days past the timeline required by state law, and asked about the cost for correction of the data released by the consultant, particularly where the cost was shifted to, since it was not billed to the Working Group expenses. ED Steinhauser introduced Project Manager Bill Whitney, who explained that the consultant did not charge for correction of the error. Staff also noted that information for up to Page 2 of 14

19 TRANSPORTATION AUTHORITY OF MARIN TAM July 25, 2013 Item 5a-3 date costs of the working group effort as requested by Commissioner Condon had to be gathered from the consultant teams, resulting in a slight delay in delivery. Commissioner Adams asked whether the costs shown for environmental review also includes design, engineering and public outreach. She suggested that any future presentations have the costs broken down further. ED Steinhauser confirmed that the environmental review includes everything from preplanning to completion of the document, but she agreed that further details might be helpful in understanding the cost. Commissioner Moulton-Peters asked for clarification about the Safe Routes Call for Projects and whether there was a requirement that the proposals had to be linked to transit. ED Steinhauser clarified that these applications were for Safe Routes to Transit funds from Regional Measure 2. She added that staff would be glad to work with local agencies to see if there are other projects that might be eligible for this program. 4. Commissioner Reports (Discussion) a. Executive Committee Commissioner Moulton-Peters discussed Item 5i, the Crossing Guards Assessment Report, which had been reviewed by the Executive Committee who recommended it for acceptance. She briefly commented on the extent of the assessment, input by parents and students, and public awareness of the program. b. SMART Vice Chair Arnold indicated that a written report was included in the Board packets, and she had nothing further to present. Commissioner Adams noted that she and Commissioner Kinsey were working in a subcommittee on a pathway for Civic Center Drive. She indicated that one issue that has come up centers around what SMART is going to do about the drop-off and ADA parking availability. She asked the SMART representatives to provide, at least, the conceptual information so the planning process can continue. Vice Chair Arnold said she had passed on to the General Manager the request for a presentation before the TAM Board. 5. CONSENT CALENDAR (Action) a. Approve TAM Board Special Meeting Minutes of May 13, 2013 b. Advancement of Safe Pathways Funds c. Amend TAM s Investment Policy and Authorize Staff to Invest in CalTRUST d. Appointment to the TAM Bicycle/Pedestrian Advisory Committee e. Approval of Amendment 1 with American Guard Services to provide Crossing Guard Services for the 2013/2014 School Year f. Highway 101 Greenbrae/Twin Cities Corridor Improvement Project Additional Studies of Bicycle and Pedestrian Improvements g. Measure A Transportation Sales Tax Reserved Funds Allocation to Marin County for the Sir Francis Drake Boulevard Rehabilitation Project Page 3 of 14

20 TRANSPORTATION AUTHORITY OF MARIN TAM July 25, 2013 Item 5a-3 h. Approval of Amendment 1 with Novato Unified School District to provide Crossing Guard Services for the 2013/2014 School Year i. Accept Crossing Guard Assessment Report j. Highway 101 Greenbrae/Twin Cities Corridor Improvement Project Amendment to Contract with Jacobs Engineering Items b, c, f and j were pulled for questions/comments. Regarding Item 5g, Commissioner Reed commented on a change he requested for enlarging the bike lanes on the plans, and he noted that the latest plans still show the smaller bike lanes. He noted, however, that he spoke to Commissioner Kinsey, who assured him that the final plans would show 10.5 bike lanes. ED Steinhauser added that there is a letter from the Department of Public Works in the Board packets, which commits to the larger sized bike lanes. Regarding Item 5a, Commissioner Donnell noted that she was in attendance at the meeting, as was Commissioner Rice, but both are listed in the minutes as absent. Commissioner Condon said she was listed as present and Commissioner Furst as absent, which needs to be switched. Commissioner Kinsey responded to Commissioner Reed s remarks, discussing the goal of complete streets within and across jurisdictions. He asked ED Steinhauser what checks and balances are in place to ensure that the planned design of a project is as it was proposed. ED Steinhauser indicated that when the first Measure A Strategic Plan was adopted in , it was decided that under the Major Roads Category, TAM would delegate to the local jurisdictions to decide what they thought were the best features to be included in the project. She noted that staff would look at the process and policies to see if there is more that TAM can do to insure that projects are built according to specifications. Commissioner Kinsey suggested bringing the issue to the Public Works Association, and he expressed appreciation for ED Steinhauser s commitment to follow through on the issue. He commented on the effect that roadway improvements have on traffic speeds and the fact that wider lanes could ensure safety for all concerned. Chair Fredericks noted that Item 5g has effectively been pulled off the Consent Calendar by the extensive discussion. She opened public comment on the item. Andy Peri, Marin County Bicycle Coalition (MCBC), reported that he has had multiple field visits on Sir Francis Drake with Public Works staff, as well as the Regional Water Quality Control Board (RWQCB), since phase 1 was completed. He indicated that MCBC is satisfied with the changes that have been made, and that discussions about phase 2 have included identification of places where the lanes can also be increased. He also discussed the complete streets requirement that applies now to jurisdictions receiving OBAG funds (One Bay Area Grant), and the resulting implications. Seeing no further speakers, Chair Fredericks closed public comment on the item. Commissioner Hillmer moved to approve the Consent Calendar with the exception of Items b, c, f and j. Commissioner Condon seconded the motion, which was unanimously approved. Regarding Item 5b, ED Steinhauser explained the purpose of the funding allocation is to improve a crosswalk on Hwy 1 at Pinehill Road in Tam Valley, and she discussed the change in the allocation recommended by staff from the amount presented to the Executive Committee. Page 4 of 14