MARCH 30 APRIL 1, 2016 CHARLOT TE, NC. Exhibit and Sponsorship Prospectus SOCIETY FOR PUBLIC HEALTH EDUCATION 67TH ANNUAL MEETING

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1 MARCH 30 APRIL 1, 2016 CHARLOT TE, NC Exhibit and Sponsorship Prospectus SOCIETY FOR PUBLIC HEALTH EDUCATION 67TH ANNUAL MEETING BUILDING CAPITAL INVESTING IN THE FUTURE OF HEALTH EDUCATION

2 Exhibition Dates: March 30 March 31, 2016 Westin Hotel 601 South College Street Charlotte, North Carolina United States Phone: Hotel Reservations: You are invited to join the Society for Public Health Education (SOPHE) for our 67 th Annual Meeting in downtown Charlotte, NC, and to reach the nation s largest audience of health education decision makers and professionals. SOPHE s 67 th Annual Meeting, March 30 April 1, 2016, offers valuable resources to health education professionals working in schools, communities, academia, health care, businesses and other worksites, as well as those interested in exploring new academic and certificate programs. This is your best opportunity to identify prospects, generate leads and build relationships within the health education & health promotion community. Unopposed program time will take place during an evening networking social and conference breaks. The networking social will feature door prizes to drive attendees to your exhibit. In addition, exhibitors will receive a registrant mailing list. Why Exhibit at SOPHE s Annual Meeting? Exhibits are an integral part of the SOPHE Annual Meeting. You will find over 800 health education professionals searching for resources and products from companies like yours. SOPHE s Annual Meeting attendees are educators, communicators and decision-makers in various work settings of health education and health promotion. SOPHE members are well-educated, certified, experienced decision-makers, poised to tackle the growing epidemic of global chronic and infectious diseases. As the only educational conference dedicated solely to the health education community, the SOPHE Annual Meeting attracts professionals who work in a broad range of settings. Don t miss the opportunity to put your products and services in front of a diverse group of health education professionals who are responsible for programs supported by the health education marketplace. Generate leads Increase your exposure to health education leaders and professionals. Promote programs and products Give potential clients hands-on access to current and new products. Introduce attendees to your educational program. Increase Awareness Discover which trends and issues are important to potential clients. Learn the needs your product or service can meet. REACH Over 800 health education professionals who work in a broad range of settings 1

3 Organizations in demand by SOPOHE Annual Meeting attendees Colleges & Universities Professional Associations Federal, State & Local Agencies Businesses & Corporations Publishers Fitness/Wellness Companies Hospitals & Clinics Non-profit organizations Consulting Firms Contractors Community Coalitions Prevention Research Centers Reserve Today SOPHE has SOLD OUT of Exhibit space the past 5 years! Exhibit Hours* Tuesday, March 29, :00 PM - 6:00 PM Exhibitor Installation Wednesday, March 30, :30 AM 3:30 PM 5:00 PM-7:00 PM Exhibit area OPEN ALL DAY Opening Gala Reception Thursday, March 31, :30 AM 4:00 PM 4:00 PM 6:00 PM Exhibit area OPEN ALL DAY Exhibitor Dismantle *Tentative Schedule as of August 2015 Value of Exhibiting 76% of all conference attendees rate face to face interaction with potential new vendors very or extremely important 2

4 Exhibit Pricing Price includes one (1) Exhibit Only registration. Conference attendee registration not included. Each booth includes: 1 six foot table 2 chairs Descriptive narrative of exhibitors distributed to all attendees Exhibitor ribbon for booth staff Listing in final program & signage Complimentary registration mailing list for onetime use Category For Profit $850 Government/Non-profit $600 *Academic Program $400 **Affiliate Member - Silver 50% **Affiliate Member - Bronze 25% VIP (limited availability) $1,500 Price Price includes one exhibit-only registration *Learn how your organization can become an SOPHE Affiliate Organization Member. **For government/academic invoicing options contact Ramona Jackson, rjackson@sophe.org. SAVE! VIP BOOTH (limited availability): High visibility placement. Includes: 1 Full Conference registration to attend all sessions 1 Exhibit Only registration Recognition as an Exhibitor on SOPHE s 2016 Annual Meeting website 1 Bag Stuffer 3

5 SOPHE thanks its past sponsors and exhibitors A.T. Still University American Association of Diabetes Educators American Association of Poison Control Centers Central Michigan University DePaul University MPH Program CDC Natl Implementation & Dissemination for Chronic Disease Program Eta Sigma Gamma FDA Center for Tobacco Products Grand Canyon University HealthEdco HealthWave Hormone Health Network Human Kinetics Indiana University Department of Applied Health Science Indiana University School of Public Health Institute of International Education IQ Solutions James F. and Sarah T. Fries Foundation National Association of Chronic Disease Directors National College of Natural Medicine National Commission on Health Education Credentialing, Inc. National Library of Medicine National Maternal & Child Oral Health Resource Center New Mexico State University NWI Global Oregon State Univ Coll of Public Hlth and Human Sciences Oxford University Press Pathway to Wellness, LLC SAGE Publications Texas A&M University ToucanEd U.S. Office of Personnel Management University of Florida - Arts & Medicine Department University of Indianapolis MPH Program 4

6 Sponsorship Opportunities* Increase your brand visibility by sponsoring a meeting attendee item or event as described below. Enhance your attendee engagement with one of our Sponsorship Packages. Sponsorship Package Total Amount Sponsored Includes Platinum - Sustainer >$5,000 Gold + GOBO, VIP Booth Gold -Supporter $3,001-$5,000 Silver + LCD slide in plenary sessions, 1 attendee registration Silver $1,501-$3,000 Bronze + Logo/link on SOPHE homepage Bronze Contributor $800-$1,500 Logo/link on meeting web site Attendee Items Amount Description Door Prizes Sponsor provides Raffled off during the Opening Reception Wi-Fi Access $5,000 Underwrite the cost of providing Wi-Fi access to presenters and attendees Tote Bags $5,000 Sponsor logo is printed on attendees tote bags Bag Stuffer $500 per piece One page flyer or marketing piece to be included in attendee s tote bag Events Opening Reception $7,500 Underwrite the cost of Opening Reception on the first night of the conference; unopposed exhibitor time Student Workshop $3,000 Underwrite the cost of a workshop focused on development of students Wellness Challenge $1,000 Provide attendee physical activity opportunities Awards Ceremony $15,000 Underwrite the cost of the Awards Ceremony honoring students and professionals in the field Student Scholarship Support 5 $500 $2,500 Underwrite the cost of student scholarships to attend the annual meeting Student Support admission to Awards Gala, 10 $55 $550 Provide free Awards Gala tickets to ten students who may not have the opportunity to attend without support Lunch/Reception for SOPHE leaders $1,500 Defrays cost of SOPHE leaders, such as Board Trustees and Chapter Presidents Meals Morning or Afternoon Breaks $3,000 Light, healthy snacks Continental Breakfast $5,000 Light, healthy breakfast fare to get attendees started with a full tank Educational Sessions Session Recordings $5,000 Recordings of keynote, plenary & selected concurrent sessions Speaker/Session Support Level - 1 $2,500 Defrays costs related to concurrent session or speaker Speaker/Session Support - Level 2 $5,000 Defrays costs related to a plenary speaker presentation Print Advertising Final Program - Front cover, inside, full page - Back cover, inside, full page - Back cover, outside, ½ page - Inside, black and white, full page - Inside black and white ½ page Awards Ceremony Program - Front cover, inside - Back cover, inside - Back cover, outside $1,500 $1,250 $ 850 $ 750 $ 400 $ 350 $ 250 $ 300 *All supporters will be listed in the SOPHE Annual Meeting program. Highlight your organization or product within the onsite program guide. All advertisements must be provided in EPS or PDF format, 300 dpi resolution or higher. Ad content subject to approval by SOPHE. Artwork due by December 31, Highlight your organization or product within the onsite program guide. All advertisements must be provided in EPS or PDF format, 300 dpi resolution or higher. Ad content subject to approval by SOPHE. Artwork due by December 31,

7 Exhibitor/Sponsorship Order Form Organization: Contact Person: Title: Address: City: State: ZIP: Telephone Number: Fax Number: Exhibitor/Sponsor Description (up to 75 words): Are you a first-time exhibitor Yes No If not, approximately how many times has your organization exhibited at SOPHE Annual Meetings? 1-3 years 4-6 years >7 years EXHIBITS Check one Category Price For Profit $850 Government/Non-profit $600 *Academic Program $400 **Affiliate Member - Silver **Affiliate Member - Bronze 50% off 25% off VIP (limited availability) $1,500 *Learn how your organization can become a SOPHE Affiliate Organization Member. **For government/academic invoicing options contact Ramona Jackson, rjackson@sophe.org. 6

8 SPONSORSHIP Check one or more Attendee Items Door Prizes Wi-Fi Access Tote Bags Bag Stuffer Amount Sponsor provides $5,000 $5,000 $500/piece Events: Opening Reception $7,500 Student Workshop $3,000 Wellness Challenge (2 available) $1,000 Awards Ceremony $15,000 Student Scholarship Support 5 $500 $2,500 Student support admission to Awards Gala, 10 $55 $550 Lunch/Reception for SOPHE leaders $1,500 Meals: Morning or Afternoon breaks $3,000 Continental Breakfast $5,000 Education: Session Recordings $5,000 Speaker/Session support level - 1 $2,500 Speaker/Session support level - 2 $5,000 Print Advertising: Final Program - Front cover, inside, full page $1,500 - Back cover, inside, full page $1,250 - Back cover, outside, ½ page $ Inside black and white full page $ Inside black and white ½ page $ 400 Awards Ceremony Program - Front cover, inside $ Back cover, inside $ Back cover, outside $ 300 TOTAL Platinum >$5,000 Gold $3,001-$5,000 Silver $1,501-$3,000 Bronze $800-$1,500 None $ Full payment or valid purchase order must accompany form. Exhibitor Deadline January 31, Checks should be made payable to SOPHE (Federal ID # ). Payment Information Circle One: American Express Visa MC Discover Check Purchase Order Authorized signature: Date: Credit Card Number: Expiration Date: CVV: Cardholder s name (please print): Cardholder s billing address (including zip code): Cardholder s signature: Purchaser s name (if different from cardholder): Send contract and full payment to: SOPHE, 10 G St NE, Suite 605, Washington, DC or info@sophe.org 7

9 Exhibitor Rules and Regulations Shipping: Exhibitors are responsible for all shipping charges to/from hotel for their materials. Hotel/Sleeping Room Reservations: SOPHE conference hotel is Westin Hotel, 601South College Street, Charlotte, North Carolina, 28202, United States, Phone: , Hotel Reservations: Exhibitors are responsible for making their own hotel reservations. SOPHE room block information will be available Fall Fire Regulations: Fire ordinances prohibit use of any materials not flameproof. Packing containers, etc. may not be stored under tables or behind display. Open flames, butane gas, oxygen tanks, etc. are not permitted. Nothing may be hung directly on booth drapes. Hold Harmless: SOPHE shall not, nor any of its sponsors, officers or agents, be liable for damage or loss to exhibitors properties through theft, fire, accident or any destructive cause. Exhibitors shall insure their own exhibit and display materials. It is agreed that exhibitors assume all responsibility for damage to the exhibit area and they shall indemnify and exempt SOPHE and its sponsors from all liability that may ensue from any cause whatsoever, including injury to visitors, exhibitors or their agents. Contract: The application and contract for exhibit space, when properly executed by the exhibitor and accepted in writing by SOPHE, shall be considered a binding agreement between the parties, subject to the rules and regulations promulgated by SOPHE. Agreement to Rules: Each exhibitor and employee agrees to be bound by the Rules and Regulations set forth herein and by all provisions of SOPHE and by amendments or additions thereto which may hereafter be established or put into effect by SOPHE. All points not covered in the terms of the Agreement or the Exhibit Space Contract may be clarified through correspondence with SOPHE. Failure to Occupy Space: Space not occupied by the close of the exhibit installation period will be forfeited by the exhibitor and this space may be resold, reassigned, or used by the exhibit management. Interpretation and Application of Rules and Regulations of Exhibitors: SOPHE reserves the right to construe and apply all rules and regulations for exhibitors and, when in the judgment of SOPHE exceptions or additions are necessary, the decision of SOPHE shall be binding in all instances. Restrictions: SOPHE reserves the right to expel, decline or prohibit any exhibit or part of an exhibit or proposed exhibit which is not suitable or in accordance with the ethics of SOPHE, or which does not comply with the rules established. SOPHE reserves the right to bar any exhibitor. This reservation concerns persons, conduct, printed matter, souvenirs, catalogues, etc. Interference with the light or space of other exhibitors will not be allowed. The placement of all signs, banners and advertising matter shall be subject to approval. Public address systems and sound audio-visual devices may not be used without special permission, and, when used, must not interfere with other exhibitors. In the event of any such declination, cancellation, or removal, the contracting parties agree that no liability shall attach to said Associations by reason of any such actions. Payment for Space Cancellation: Under the terms of the contract, the exhibitor agrees to submit to SOPHE the balance due no later than January 31, It is understood that failure by the exhibitor to remit balance due shall render all exhibit agreements between the exhibitor and SOPHE invalid and shall constitute forfeiture of all monies paid under terms of the contract. No cancellation of space contract will be accepted or refunds made after February 28, Exhibitors may not sublet nor share their space or any part thereof. Inability to Perform: If SOPHE should be prevented from conducting the exposition by any cause beyond its control or if it cannot permit the exhibitor to occupy space due to circumstances beyond its control, SOPHE will refund to the exhibitor the amount of the rental fee, less a proportionate share of the exposition expenses, and SOPHE shall have no further obligation or liability to the exhibitor. Cancellation: Cancellation and other stipulations outlined in this Rules & Regulations apply. In accordance with the rules and regulations covering the exhibit to be held in connection with this national conference, the undersigned hereby makes application for exhibit space. This Agreement is subject to all of the terms and conditions on the invitation to exhibit and made a part thereof. We agree to accept the exhibit assignment made by SOPHE. Note: SOPHE reserves the right to make changes, for compelling reasons, to the hours and dates set forth. Such changes will be made known in advance. There is no room to store display material and/or show merchandise in the hotel. At the conclusion of set up, all related equipment, crates, etc. must be removed from premises and returned no earlier than the last day of the exhibit period. Lighting and electrical outlets must be purchased directly from Westin Meetings. SOPHE will not provide lighting and electrical outlets. 8

10 SOCIETY FOR PUBLIC HEALTH EDUCATION 10 G Street NE, Suite 605 Washington, DC