WORLD AREA FORECAST SYSTEM OPERATIONS GROUP (WAFSOPSG)

Transcription

1 WAFSOPSG/7-IP/1 4/4/12 WORLD AREA FORECAST SYSTEM OPERATIONS GROUP (WAFSOPSG) SEVENTH MEETING Lima, Peru, 17 to 21 September 2012 Agenda Item 1: Opening of the meeting ARRANGEMENTS FOR THE MEETING (Presented by the Secretary) 1. SITE AND DATES 1.1 The seventh meeting of the World Area Forecast System Operations Group (WAFSOPSG/7) will take place in Lima, Peru, at the facilities of the ICAO South American (SAM) Office from 17 to 21 September ADDRESS AND CONTACT NUMBERS 2.1 The ICAO SAM Office is located at: Av. Víctor Andrés Belaúnde 147 Principal No. 102 Centro Empresarial Real, Torre Cuatro, 4th Floor San Isidro Lima, Perú Tel.: Fax: mail@lima.icao.int Web site: 3. LANGUAGES 3.1 The meeting will be conducted in English. (9 pages) WAFSOPSG.7.IP en.docx

2 WAFSOPSG/7-IP/ OPENING SESSION 4.1 The opening session of the meeting will take place on 17 September 2012 at 0945 hours in a conference room of the ICAO SAM Office. Since there are two conference rooms, upon arrival please check the conference room assignment for the meeting. 5. WORKING HOURS 5.1 Subject to confirmation by the meeting, the daily work schedule will be as follows: Monday: Tuesday, Wednesday and Thursday: Friday: hours hours hours 6. REGISTRATION 6.1 Participants are asked to complete the registration form at Appendix A and send it to the ICAO SAM Office with a copy to ICAO Headquarters (attention: Raul Romero) at their earliest convenience, and to the coordinates listed below. Registration will be held on Monday, 17 September 2012 at 0900 hours. The meeting s registration desk will be located outside the conference room where the meeting is to be held at the ICAO SAM Office. ICAO SAM Office: ICAO Headquarters: mail@lima.icao.int rromero@icao.int Fax: Fax: PASSPORT AND VISA REQUIREMENTS 7.1 A valid passport and visa are required for citizens from certain countries. To this effect, participants are kindly requested to complete the formalities in advance in order to obtain an entry visa from the Peruvian embassy in their country prior to departure. 7.2 Participants who may anticipate difficulties with immigration procedures should contact the ICAO SAM Office for assistance. 8. CLIMATE 8.1 In Lima, the temperature during the month of September ranges from a minimum of 18 C to a maximum of 22 C. The average relative humidity is 90 per cent. 9. EXCHANGE RATE AND CREDIT CARDS 9.1 The Peruvian currency is the Nuevo Sol Peruano. The current exchange rate is Soles S/2.67 per US$ Currency exchange should preferably be made through banks or authorized dealers. Visa, Diners Club, Master Card and American Express credit cards are accepted. Most stores and restaurants accept US dollars.

3 - 3 - WAFSOPSG/7-IP/1 10. HOTEL RESERVATIONS 10.1 Suggested hotels are indicated in Appendix B. reservations can be made directly with the selected hotel by telephone/facsimile/ . The ICAO SAM Office would be pleased to assist participants in making hotel reservations, if required. 11. TRANSPORTATION TO AND FROM THE AIRPORT 11.1 There are authorized taxi services at the Jorge Chavez International Airport The rate to Miraflores or San Isidro (hotel area) is approximately US $ This rate can be confirmed at counters at the airport s international arrivals area Taking into account the increase in assaults against persons who travel on the route to and from the airport, the following taxi companies are suggested: Eurocar Tel.: ventas@eurocarperu.com CMV Servicio Ejecutivo Tel.: cmv@exalmar.com.pe 12. TRANSPORTATION TO AND FROM THE ICAO SAM OFFICE 12.1 Participants may take a taxi or walk to and from the ICAO SAM Office, depending on the location of the selected hotel In the city, there are independent or informal taxi drivers. In view of the fact that they do not belong to a company, they do not provide any safety or guarantee. When taking an informal taxi, please consider that you may be at high risk Companies recommended for transfers within the city: Alo Taxi Lima Remisse / Taxi Planet / Tata Taxi Taxi Real / Taxi Seguro HOSPITALS 13.1 If required, the Clínica Anglo Americana located in Alfredo Salazar s/n, Miraflores, Tel.: , is the recommended hospital.

4 WAFSOPSG/7-IP/ ELECTRICITY Volts/60Hz. 15. AIRPORT TAX 15.1 The airport tax is US $ AIRLINES 16.1 The following telephone numbers are provided to facilitate confirmation of return flights: Aerolíneas Argentinas Aeroméxico Air Canada Air Comet Alitalia / American Airlines / Avianca Continental Airlines / Copa Airlines Delta Airlines / Gol Iberia KLM Lan / Lloyd Aéreo Boliviano / Lufthansa / Mexicana de Aviación / Taca INFORMATION ON SAFETY AND PROTECTION 17.1 Upon any emergency situations, kindly call the Security Officer of the ICAO SAM Office, Mr. Roberto Arca, Cell: , or to the Operations Centre of the United Nations Safety and Security Department (UNDSS): Assistance 24 hours/day, 365 days/year Direct , Ext Cellular

5 - 5 - WAFSOPSG/7-IP/ General recommendations in the event of an earthquake The city of Lima is within an earthquake area During an earthquake: a) keep calm; b) stay away from windows, do not go on to balconies and do not use elevators; c) locate yourself in a previously identified internal safety zones; and d) evacuate the premises only if conditions permit it, otherwise, minimize your movements After an earthquake: a) proceed to leave the premises, since quakes can continue; b) evacuation must be carried out calmly, quickly and safely through the indicated routes; and c) stay at the evacuation site until the designated security team of the building has verified whether the installations are at risk ICAO SAM Office: a) on the third and fourth floor in front of the elevator area are two emergency staircases. Both stairs end on the first floor of the building in the main entrance area; b) proceed down the staircases, do not push or run, stay in line, move in one direction only and keep conversations to a minimum; c) exit the building to allow free flow of other evacuees exiting behind you; d) once outside the building and keeping your back to it, turn left towards the evacuation site which is located across V.A. Belaúnde Avenue; e) pay attention to any indications of movement that the security team might make; and f) you will be informed when it is no longer a danger for you to return to the facilities.

6 WAFSOPSG/7-IP/1 Appendix A APPENDIX A REGISTRATION FORM (To be submitted before 10 August 2012) WORLD AREA FORECAST SYSTEM OPERATIONS GROUP (WAFSOPSG) SEVENTH MEETING NAME: Lima, Peru, 17 to 21 September 2012 POSITION/TITLE: ORGANIZATION: ADDRESS: CONTACT NUMBERS: Tel.: Fax: Postal code: Country: AFTN SITA FLIGHT INFORMATION: Arrival flight / Date and hour: Departure flight / Date and hour: HOTEL DURING THE MEETING: Single room: Double room: Other: Note. Transportation from the airport to the hotel will not be provided.

7 WAFSOPSG/7-IP/1 Appendix B APPENDIX B SUGGESTED HOTELS Dirección Address - Tel/Fax Página Web/ Website - Correo electrónico// Simple US$ - S/. Doble/ Double US$ - S/. Swissôtel Lima (a 50 mts de la Oficina / 50 mts from the Office) Via Principal 150, Centro Empresarial Real, San Isidro Tel: Fax: reservations.lima@swissotel.com Website: Incluye desayuno buffet / Includes buffet breakfast Solicitar tarifa corporativa para OACI / Request corporate rate for ICAO Premier US$ % Premier US$ % ATTON San Isidro (a 5 minutos, en taxi / 5 minutes away, by taxi) Av. Jorge Basadre 595 San Isidro Lima 27 Tel: reservas-lima@atton.com; spinglo@atton.com Incluye desayuno buffet, internet inalámbrico en las habitaciones y áreas públicas, gimnasio, piscina, jacuzzi y sauna, servicio de habitación 24 hs. / Includes buffet breakfast served at the restaurant, wireless internet in rooms and public areas, free access to gym, pool, jacuzzi and sauna, room service 24 hrs Standard Simple US$ Corporativa (Dom-Jue / Sun-Thu) US$ Corporativa (Vie-Sab / Fri-Sat) US$ Junior Suite Simple US$ Corporativa (Dom-Jue / Sun-Thu) US$ Corporativa (Vie-Sab / Fri-Sat) US$ NOVOTEL Lima **** Sonesta El Olivar (al frente de la Oficina / across the street) Av. Victor Andrés Belaunde 198, San Isidro Tel: / Website: h6339-re1@accor.com Incluye desayuno buffet e impuesto a los servicios/ Includes buffet breakfast and service taxes Check in 14 hrs - Check out 12 hrs. (a 3 cuadras de la Oficina / 3 blocks from the Office) Pancho Fierro 194, San Isidro Tel: Fax: Website: reservasolivar@sonestaperu.com Incluye desayuno buffet / Includes buffet break Todas las tarifas/ All rates + 8 % Todas las tarifas/ All rates + 8 % US$ US$ S/ S/

8 WAFSOPSG/7-IP/1 Appendix B B-2 Dirección Address - Tel/Fax Página Web/ Website - Correo electrónico// Simple US$ - S/. Doble/ Double US$ - S/. Suites del Bosque (a 3 cuadras de la Oficina / 3 blocks from the Office) Av. Paz Soldán 165, San Isidro Tel: / Website: reservas@suitesdelbosque.com Incluye desayuno buffet / Includes breakfast buffet Suite Junior / Junior Suite US$ Suite Junior / Junior Suite US$ Plaza del Bosque Apart Radisson & Suites San Isidro & Suites Foresta **** Delfines & Casino (Summit s & Resorts) Los Tallanes Suites (a 3 cuadras de la Oficina / 3 blocks from the Office) Av. Paz Soldán 190, San Isidro Tel: / Website: reservas@plazadelbosque.com Incluye desayuno buffet / Includes breakfast buffet (a 4 cuadras de la Oficina / four blocks from the Office) Av. Las Palmeras 240, San Isidro Tel: E.mail: reservas@decapolisperu.com Website: Incluye desayuno buffet, acceso internet, consumo diario US$10 en los bares del, gimnasio, piscina, sauna, business center / Breakfast, internet, US$10.00 daily consumption at the hotel bars, gym, swimming pool, sauna, business center included (a 6 cuadras de la Oficina / 6 blocks from the Office) Los Libertadores 490, San Isidro Tel.: / , Ext. 131 Fax : reservas@foresta-hotel.pe Website: (a 5 minutos, en taxi / 5 minutes away, by taxi) Calle Los Eucaliptos 555, San Isidro Tel: Fax: Website: reservas@losdelfineshotel.com.pe Incluye desayuno buffet en Delphos Cafe / Includes buffet breakfast at Delphos Cafe (a 5 minutos, en taxi / 5 minutes away, by taxi) Av. Jorge Basadre 325, San Isidro Tel: Fax: Website: reservas@hoteltallanes.com.pe Incluye desayuno / Breakfast included Suite Junior / Junior Suite US$ Suite Ejecutiva / Executive Suite US$ LUN-JUE/ MON-THU US$ VIE-DOM/ FRI-SUN US$ Junior Suite King US$ Superior US$ Executive US$ Todas las tarifas/ All rates Suite Estándar US$ Suite Junior / Junior Suite US$ Suite Ejecutiva / Executive Suite US$ LUN-JUE/ MON-THU US$ VIE-DOM/ FRI-SUN US$ Junior Suite King US$ Superior US$ Executive US$ Todas las tarifas/ All rates Suite Estándar US$

9 B-3 WAFSOPSG/7-IP/1 Appendix B Dirección Address - Tel/Fax Página Web/ Website - Correo electrónico// Simple US$ - S/. Doble/ Double US$ - S/. El Pardo Doubletree Miraflores Jr. Independencia 141, Miraflores Tel: Fax / Website: Doubletree-El-Pardo-by-Hilton-Lima/index.do reservas@doubletreeelpardo.com.pe Incluye desayuno buffet / Buffet breakfast included US$ US$ % Boulevard **** Av. José Pardo 771, Miraflores, Lima 18 Tel: / 63 / 64 Fax: reservasbouleard@speedy.com.pe Website: Impuesto a los servicios incluidos/service taxes included US$ US$ José Antonio*** Av. 28 de Julio 398, Miraflores Tel: / Fax: Website: ventas@hotelesjoseantonio.com Incluye desayuno buffet e impuesto a los servicios/ Includes buffet breakfast and service taxes Standard US$ Ejecutiva US$ Standard US$ Ejecutiva US$ Apart El Doral*** Av. José Pardo 486, Miraflores Tel Fax Website: aparthotel@eldoral.com.pe Incluye desayuno americano/includes American breakfast US$ US$ Los Girasoles *** Av. Diez Canseco 696, Miraflores Tel: / Website: reservas@losgirasoleshotel.com Impuestos y desayuno buffet incluidos/taxes and buffet breakfast included S/ S/ Estelar Av. Alfredo Benavides 415, Miraflores Tel: reservas.peru@hotelesestelar.com Website: Incluye desayuno buffet, servicio WIFI gratuito para todos los huéspedes en habitaciones y áreas públicas/ Includes buffett breakfast, free WIFI service for guests at rooms and public areas Fines de semana la tarifa es US$ impuestos / During the weekends the rate is US$ taxes Tarifa OACI / ICAO Rate Standard Queen/King US$ Standard Twin (2 camas Queen) US$

10 WAFSOPSG/7-IP/1 Appendix B B-4 Dirección Address - Tel/Fax Página Web/ Website - Correo electrónico// Simple US$ - S/. Doble/ Double US$ - S/. Estelar Apartamentos Bellavista Bellavista 216, Miraflores Tel.: Website: Incluye desayuno buffet, servicio WIFI gratuito para todos los huéspedes en habitaciones y áreas públicas/ Includes buffett breakfast, free WIFI service for guests at rooms and public areas Tarifa OACI / ICAO Rate US$ US$ Hostal El Farolito Av. Dos de Mayo 321, Miraflores Tel: elfarolito.hotel@gmail.com Incluye desayuno buffet e impuesto a los servicios/ Buffet breakfast and service taxes included S/ S/ Lima Airport Inn Miguel Grau 191, Miraflores Tel.: / / Fax: airport_inn@terra.com.pe Incluye desayuno continental e impuesto a los servicios/ Includes Continental breakfast and service taxes US$45.00 US$55.00

11 B-5 WAFSOPSG/7-IP/1 Appendix B ICAO SOUTH AMERICAN REGIONAL OFFICE LOCATION MAP IN LIMA, PERU Av. Víctor Andrés Belaúnde Building 4, third/fourth floor, San Isidro END